REGISTERED CHARITY NUMBER 300496
BERKSHIRE GUIDE ASSOCIATION
ANNUAL REPORT AND FINANCIAL STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2021
BERKSHIRE GUIDE ASSOCIATON
ANNUAL REPORT AND ACCOUNTS OF THE TRUSTEES (THE MEMBERS OF THE COUNTY EXECUTIVE COMMITTEE)
| CONTENTS | |
|---|---|
| GENERAL INFORMATION | 1 |
| TRUSTEES ANNUAL REPORT | 2,3 |
| STATEMENT OF FINANCAIL ACTIVITIES | 4 |
| BALANCE SHEET AS 31 DECEMBER 2021 | 5 |
| NOTES TO THE FINANCIAL STATEMENTS | 6,7,8,9 |
BERKSHIRE GUIDE ASSOCIATION
OPERATING AS GIRLGUIDING ROYAL BERKSHIRE
GENERAL INFORMATION For the year ended 31 December 2021
TRUSTEES:
Mrs Jane Yorke Sarah Callaghan Kim Prior Mary Ouseley Sarah France Clive Stevenson Sue Jones Melanie Thomas Jan Stowell
County Commissioner Assistant County Commissioner Assistant County Commissioner Chair of Finance Chair of Thirtover Place Committee WINGS Governance Group WINGS Governance Group Division Commissioner Division Commissioner
CHARITY RESISTRATION NUMBER
300496
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BERKSHIRE GUIDE ASSOCIATION
OPERATING AS
GIRLGUIDING ROYAL BERKSHIRE
REPORT OF THE TRUSTEES For the year ended 31 December 2021
The trustees present their report with the financial statements of the Berkshire Guide Association for the year ended 31 Dec 2021
STRUCTURE AND GOVERNANCE MANAGEMENT
Berkshire Guide Association is a separately constituted branch of the Guide Association, which is incorporated by Royal Charter. It is registered as a charity (number 300496). The Royal Berkshire Guide Association is responsible for the administration of the Association's affairs within the County and for the general development of the principles, aims, organisation and rules of the Association in accordance with the Royal Charter, Bye-laws and the Guiding Manual. It is headed by one of the joint County Commissioners, who is Chair of the Executive Committee.
Members of the Executive Committee are nominated or appointed in accordance with the procedures established by the Berkshire Guide Association. The charity trustees of the Berkshire Guide Association are the voting members of the Executive Committee. The Trustees who served during the year are shown on page 1. The trustees determine the general policies of the Berkshire Guide Association. The day to day running is delegated to the County Administrator/Finance team and other volunteers.
OBJECTIVES AND ACTIVITIES
Berkshire Guide Association shares the aims and objectives of the Guide Association: giving girls and young women a space where they can be themselves, have fun, build friendships, gain valuable life skills and make a positive difference to their lives and communities. We give them opportunities to be challenged and experience adventures that otherwise they would not have done.
It is due to the commitment and excellent leadership of our adult volunteers, all of who give their time willingly and freely, that these opportunities are delivered and enjoyed by our members.
ACHEIVEMENTS AND PERFORMANCE
The County Commissioner produced an annual report which was presented at a meeting of the Board of Trustees
This report details what members of the County have achieved to meet the aims and objectives of the Guide Association.
To read the annual report, please refer to the appendix at the end of this report.
FINANCIAL REVIEW
The results for the year and the financial position of the Berkshire Guide Association are as shown in the Statement of Financial Account and Balance Sheet.
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BERKSHIRE GUIDE ASSOCIATION
OPERATING AS
GIRLGUIDING ROYAL BERKSHIRE
REPORT OF THE TRUSTEES For the year ended 31 December 2021
Continued…......
RESERVES
It is the policy of Berkshire Guiding Association to hold in reserve a maximum of £100,000, this is required to cover up to 3 month's salary payment and if needed redundancy money. This will also cover 3 months running costs for Thirtover Place, redundancy costs for the site manager, any repair work that many need to be undertaken on the building and grounds and loss of income due to circumstance beyond our control. This fund will also be held for the purpose of repair work to any other Guiding property owned by Berkshire Guiding Association and to cover any unforeseen losses resulting from the cancellation of large scales events (e.g. Windsor International Guide and Scout Camp (WINGS)) due to circumstances beyond out control. This policy is reviewed yearly.
STATEMENT OF TRUSTEES' RESPONSIBILITES
Law applicable to charities in England and Wales requires the trustees to prepare financial statement for each financial year which gives a true and fair view of the state of arrears of the County Association and of its financial activities for that period. In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statement;
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prepare the financial statement on the going concern basis unless it is inappropriate to presume that the County Association will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the County Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
ON BEHALF OF THE TRUSTEES:
County Commissioner
Chair of Finance
Date 19/10/2022
Date 21st October 2022
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BERKSHIRE GUIDE ASSOCIATION
OPERATING AS GIRLGUIDING ROYAL BERKSHIRE
STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 December 2021
| Incoming resources Membership subscriptions Donations Bequest Training courses Activities receipts Income from facilities at county centres Social activities Sundry income Sales of badges and sundry items Grants received Insurance Claims Interest Joint arrangement Total incoming resources Resources expended Running costs of county centres Grants Training costs/expenses Activities expenses Communications/PR Social activities expenses Administration expenses County Personnel Expenses County Co-ordinators expenses Special Events Purchases of badges and sundry items Equipment Replacement/Maintenance Storage Special Projects Depreciation Joint arrangement Total resources expended Net incoming resources |
Unrestricted funds £ 41298 1340 5530 1983 22459 1382 32 20275 1 62798 157096 38388 839 7863 1360 1611 17440 1597 6145 -673 84702 159271 -2175 |
Designated funds £ 0.00 285 15820 10000 26105 -26105 |
Restricted funds 0.00 -1178 -1178 1178 |
Total 2021 £ 41298 1340 0 5530 1983 22459 1382 0 32 20275 0 1 62798 157096 38388 -54 7863 1360 1611 0 17440 1597 0.00 0.00 0.00 0.00 6145 -673 15820 94702 184198 -27102 |
Total 2020 £ 71951 6693 0 2109 1873 12715 2135 0 857 11524 1190 13 0 |
|---|---|---|---|---|---|
| 111060 | |||||
| 47616 8343 5888 749 734 0 16260 1329 0 0 0 0 2778 8252 10397 0 |
|||||
| 102346 | |||||
| 8714 |
The notes on pages 6 to 9 form part of these accounts
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BERKSHIRE GUIDE ASSOCIATION
OPERATING AS GIRLGUIDING ROYAL BERKSHIRE
BALANCE SHEET For the year ended 31 December 2021
| Notes Fixed Assets: Tangible assets 2 Current Assets: Stock 3 Debtors 4 Overpayment 4 Prepayments 4 Loans 4 Cash at bank & in hand Creditors: amounts falling due within one year Creditors 5 Loan 5 Income in advance 5 Security Deposits 5 Accruals/Expenses 5 Net Current Assets Net Assets Funds Restricted Funds 6 Designated Funds 7 Unrestricted Funds 8 |
£ £ £ £ 406074 420374 5657 6944 5248 2768 290 1741 2382 2900 3392 278633 287575 294180 303351 5958 4882 0 1482 4238 4537 3200 1450 340 124 13736 12475 280444 290876 686518 711250 65009 65342 407920 420374 213589 225534 686518 711250 2021 2020 |
£ £ £ £ 406074 420374 5657 6944 5248 2768 290 1741 2382 2900 3392 278633 287575 294180 303351 5958 4882 0 1482 4238 4537 3200 1450 340 124 13736 12475 280444 290876 686518 711250 65009 65342 407920 420374 213589 225534 686518 711250 2021 2020 |
|---|---|---|
| 711250 | ||
| 65342 420374 225534 |
||
| 711250 |
Approved by the Board of Trustees at their meeting on 18th July 2022 and signed on it behalf by:
The notes on pages 6 to 9 form part of these accounts
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BERKSHIRE GUIDE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
1 ACCOUNTING POLICIES
The financial statements have been prepared under the historical cost convertion and in accordance with the Statement of Recommended Practice on Accounting by Charities 2019 (SORP 2019), the Charities Act 1996 and applicable accounting standards.
GOING CONCERN
The Trustees consider that there is a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future and for this reason they continue to adopt the going concern basis in preparing the annual financial statements.
FUNDS
General funds represent the funds of the Executive Committee that are not subject to any restrictions regarding their use and are available for application on the general purpose of the Executive Committee. Funds designated for a particular purpose by the Executive Committee are also unrestricted.
Restricted funds are funds given to the charity for a sole purpose which is either designated by the donor or agreed by the Executive Committee.
The accounts include all transaction, assets and liabilities for which the Executive Committee is responsible in law.
INCOMING RESOURCES
Voluntary income and capital sources
Membership Subscription income is recognised when due.
Monies relating to events held are recognised when received and in conjunction with the date of the event.
Income from investments
Interest is accounted for when receivable.
RESOURCES USED
Activities directly relating to the work of the Executive Committee
Expenditure is recognised when incurred or legally enforceable liability arises.
FIXED ASSETS
Property
The Guides Centre at Thirtover Place is recorded at historic cost and depreciation is charged on a straight line basis over 50 years.
Other Equipment
Equipment used by the Charity is depreciated at 25% of written down value.
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BERKSHIRE GUIDE ASSOCIATION
Notes to the Accounts for the year ended 31st December 2021 cont….
| 2 Tangible Assets Land and buildings £ Cost at 31st December 2020 718683 additions disposals at 31st December 2021 718683 Depreciation at 31st December 2020 302418 change for the year 14360 adjustment re disposals at 31st December 2021 316778 Net book value at 31st December 2021 401905 at 31st December 2020 416265 3 Stocks Badges Other stock for resale 4 Debtors Due within one year Debtors Prepayments Loan Overpayments 5 Creditors Amounts falling due within one year Creditors Loan Income in advance Security Deposits Accrued expenses |
Training Equipment £ 2512 1050 3562 2303 335 2638 924 209 2021 £ 1993 3664 5657 2021 £ 5248 1741 2900 0 9889 2021 £ 5958 4238 3200 340 13736 |
General Equipment £ 24967 499 390 25076 21067 1125 362 21831 3246 3900 |
Total £ 746163 |
|---|---|---|---|
| 746163 | |||
| 325788 15820 |
|||
| 341247 | |||
| 406075 420374 2020 £ 2240 4704 |
|||
| 6944 2020 £ 2768 2382 3392 290 |
|||
| 8832 | |||
| 2020 £ 4882 1482 4537 1450 124 |
|||
| 12475 |
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BERKSHIRE GUIDE ASSOCIATION
Notes to the Accounts for the year ended 31st December 2021 cont….
6 Restricted Funds
| Jenkins Trust Stratton Bursary Doris Bridgeman Fund Janet Shurmer Fund E Turner Fund June Braithwaite Fund |
Balance at 1st January 2021 £ 1517 519 14845.25 19384 25587 3490 65342.25 |
Incoming resources £ 0 |
Resources expended £ 1654 -1320 334 |
Balance at 31st December 2021 £ 1517 519 13192 19384 25587 4810 65008.75 |
|---|---|---|---|---|
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Jenkins Trust - Thirtover Place is for the costs relating to the provision and maintenance of climbing equipment.
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Stratton Bursary - the interest from the fund of £500 is to be used towards a grant to send a girl on an international visit.
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Doris Bridgeman Fund - this fund was rename in 2019, it was previously The Douglas Martin Trust Fund. It is a hardship fund to provide grant assistance for young girls aged under 18 in the relief of poverty or health or educational purposes.
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Janet Shurer Fund - this fund is for the provision of an Archive Headquarters.
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June Braithwaite Fund - this fund is for WINGS 2021 grants
7 Designated Funds
| Fixed Assets Fund Leadership & Training WINGS Funds allocation summary Restricted Funds Designated Funds Unrestricted Funds |
Balance at 1st January 2021 £ 420374 2131 10000 432505 Fixed Assets £ 0 406074 0 406074 |
Incoming resources £ 1520 1520 Net Current Assets £ 65009 1846 213589 280444 |
Resources expended/tr ansfers £ 15820 285 10000 26105 2021 Total £ 65009 407920 213589 686518 |
Balance at 31st December 2021 £ 406074 1846 0 407920 2020 Total £ 65342 420374 225534 711250 |
|---|---|---|---|---|
8 Funds allocation summary
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BERKSHIRE GUIDE ASSOCIATION
Notes to the Accounts for the year ended 31st December 2021 cont….
9 Trustees' Remuneration and expenses
Trustees' received expenses totalling £188.52(2020 - £809) in respect of travel costs. No trustees received any remuneration in the current or previous year
There have been no related party transactions in the reporting period
10 JOINT ARRANGEMENT
WINGS 2020 International Jamboree Experience for Guides and Scouts aged 10 - 18 from across the world. Due to the COVID-19 Pandemic this planned even was first moved to 2021 and then cancelled. This resulted in a substantial loss for the event due to a number of factors including upfront payments to suppliers not being refundable and running costs incurred during the planning period of the event.
The WINGS event is a joint venture agreement between Berkshire County Scout Council and the Girlguiding Royal Berkshire and as such 50% of the income generated and expenditure incurred is allocated to each entity as per the Charity SORP.
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BERKSHIRE GUIDE ASSOCIATION
OPERATING AS GIRLGUIDING ROYAL BERKSHIRE
ANNUAL REPORT For the year ended 31 December 2021
Girlguiding Royal Berkshire Annual Report 2021
2021 started off for Girlguiding Berkshire, as the rest of the Country, in lockdown following a Christmas hiatus. Our members have now become experts on virtual meetings and our annual Commissioners’ Conference in January was held on Zoom. It focussed the new Girlguiding Strategy, Today, Tomorrow, Together, identifying ways we can develop as a County, Divisions and Districts under 4 key themes:
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Exceptional experiences for girls
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Rewarding volunteer experience
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Inclusive and impactful
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Getting the basics right
The was the final meeting for Joint County Commissioners, Sarah France and Kate Snell, who handed over to Jane Yorke. Jane presided over the thanks to Sarah & Kate, who were surprised by a socially distanced visit from the County President and Assistant County Commissioner, with gifts arranged in cahoots with their respective partners, Dave and Chris, who were also presented with Thanks Badges for their support.
As restrictions lifted a significant number of units started to return to face-to-face meetings although in some cases those with vulnerable members continued run meetings virtually.
Subscriptions in February 2021 showed that there had been a significant drop in membership compared with the same time in 2020. This drop was two-fold; the introduction of mandatory Safe Space training for all volunteers lead to inactive members being removed and a drop in new members joining due to fewer units meeting face-to face. Recent data has shown that the number new young members is on the increase, however, this increase is not as evident with volunteers. This is reflected across the whole of the UK and several national recruitment campaigns have proved successful for some areas of the County.
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BERKSHIRE GUIDE ASSOCIATION
Annual Report for the year ended 31st December 2021 cont…
Girlguiding SWE hosted their first WTD@Home in 2021 which many units and families across the County took part in. Overall, over 6000 people joined in with activities both online and at home or in units.
Due to Covid restrictions, after over a year, we held our thanks and recognition event on 4[th] September at the Holiday Inn in Reading. Thirty-one awards were presented to our volunteers at the event, 14 long service, including three for 50 years of service and four for 40 years of service. and 17 county awards. A further 10 people received the Region Compass Award at a Region event in September 2021. The bi-annual Stag Holders event was cancelled as a large number of the attendees were vulnerable and shielding. This has now been rescheduled for June this 2022.
In spite of Covid, Guiding did not stop but adapted. Outdoor meetings took place over the summer and into autumn, and where leaders felt comfortable, and meeting places allowed, some face-to-face meetings resumed, albeit with renewed and detailed risk assessments to include Covid risks and mitigations. Leaders and girls alike were really pleased to have some sort of normality resume. And my, how much some of the girls had grown!
As confidence grows more and more events have been taking place and leaders have been taking their girls further afield, offering girls the exceptional experiences we all love to give.
Leaders’ training continued online, with the trainers working very hard to offer new training but also to change their ways of delivering existing training. First Response training was revamped with the majority of the course being delivered on-line, with a 10-minute skills check on CPR & recovery position. This was to cover those whose training expired during Covid but as of 1[st] April 2021 the course will convert to a new blend of face-to-face and online. The first County training day since lockdown was held on 11[th] October with the Region and local shop in attendance, along with advisers and some training sessions. Cake was also provided!
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BERKSHIRE GUIDE ASSOCIATION
Annual Report for the year ended 31st December 2021 cont…
Meetings of County, Divisions and Districts continue being held on zoom, although they have been interspersed with in-person meetings as networking/team building is much easier this way. The benefit in the reduction of travel time and costs has been recognised by everyone.
The Windsor International Guide and Scout Camp (WINGS), a joint event with Berkshire Scouts, was cancelled in November 2020. The future of WINGS will be discussed soon but it is likely to be a few years away whilst both parties recoup some of their losses.
No international trips have taken place since March 2020 but Girlguiding have given the go ahead for plans to get underway for trips in 2023.
The County property, Thirtover Place, reopened in September and has done a roaring trade with only a few weekends free right through 2022 and bookings already in place for 2023. The Government grants for businesses affected by COVID means the site has remained financially viable. The redevelopment plans are remaining on hold at present.
So far, recovery from the pandemic is progressing well, and we are looking forward to providing exceptional guiding opportunities for young members and volunteers alike in to 2022 and beyond.
Jane Yorke, County Commissioner.
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