Scouts 1st Cookham 1st COOKHAM SCOUT GROUP Report & Accounts for the year ended 31 March 2024 Scouts litcookh 1st Cookham Scout Group I" Cookharn Scout Group is registered as a Scout group with the Scout Association - reference number 31163. It is constituted ur)der the terrlls of the Scout Association's Royal Charter and is a Registered Charity- number 300491. Denis Boothman is the Honorary President and the Tmstees are as follows.. TRUSTEES. Ex-officio Nigel Hague Chair Andy Pearce Group Scout Leader Mike Day Assistant Group Scout Leader Tim Sharples Group Treasurer Jeff Hurst Cub Leacler Andrew Sutherland Scout Leader Dave Helmuth Explorer Leader Martin Del2haye 8eaver Leader TRUSTEES.. Elected 53lly Crichton Brenda Davison Nick Powell Charlotte Strudwicke Kate Dilley Tamsin Jones Rebecca D2nks-8urrows Emma Thornton Susie Felix SECRETARY loelle White PRI NCIPAL BANKERS Lloyds Bank Plc. Hi9h Street M3idenhead 8erkshire SL6 IJS Contact Mr TN Sharples Sulby Cottage Lower Road Maidenhead SL6 9HW Page 2of 12 Scouts 1st CotrknaTn Structure, governance and management The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy. Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout Association and make up the Group Executive Cominittee. The Group is managed by the Group ExecLJtive Committee, the members of which are the 'Charity Trustees. of the Scout Group which is registered with the Charity Commission as an educational charity. As charity trugtees they are responsible for complying with legislation applicable to charities. This includes maintaining the registration, keeping proper accounts. and making ietLJfns to the Charity Commission as appropriate. This GroLJP Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for.. The maintenance of GroLJP properb/', The raising of funds and the administration of Group finance.. The insurance of persons, property and equipment., Group public occ3SiOn5.' Assisting in the recruitment of le2ders and other adult support.. Appointing any sub committees that may be reqLJired., Appointing Group Administrators and Advisors other than those who are elected. The Group Executive Cornmittee has identified the m3jc>r risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate ag31nSt them. The main areas of concern that have been identified are.. Damage to the bLiilding. property and equipment The Group would request the Ljse of buildings. property and equipment from neighbouring organisations such as the church. community centre and other Scout Groups. Similar reciproc21 arrangements exist with these organisation5. The Group has sufficient buildings and contents insurance in place to mitigate against permanent1055. Injury to leaders, helpers, Supporters and members The Group through the capitation fees contributes to the ScoLJt Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reseroe to ensure the continuity of activities should there be a major reduction in income. The Commtttee could raise the value of subscriptions to increase the income to the group on an ongoing b2sis, eithertemporarily or permanentlv. Page 3 of 12 Scouts lstC•okh•m RedLJCtion or loss ol leaders. The group is totally reliant upon volunteers to run and adrninister the activities of the group. If there was a reduction in the number of leaders to an Ljnacceptable level in a particular section. or the group a5 a whole, then there would have to be a contraction, consolidation or closure of 3 section. In the worst case scenario. this could be the complete closure of the Group. RedLJCtion or loss of members The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the groLJP as whole then there would have to be a contraction. consolidation or closure of a section. In the worst case scenario, this could be the complete closure of the Group. Objectives and activities Tlie Purpose of Scoiiting Scouting exists to actively engage and support young people in their personal development, ernpowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values.. Integrity- We act with integrity.. we are honest, trustworthy and loyal. Respect- We have Se￿-reSpeCt and respect for others. Care- We support others and tske care of the world in which we live. Belief - We explore our faiths, beliefg and attvcudes. Co-operation We make a positiv8 difference.. we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fijn take part in artivities indoors and OLrtdoors learn by doing Share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. The main activities in the year, in relation to these objects. are set out in the reports of the Chairman and Group Scout Leader. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Page 4 of 12 Scouts tst Cookh•m Trustees Annual Report for the Year ended 31 March 2024 Ch3irm3 n's Report for the last year l am very pleased to report once again. The group continues to prosper on all fronts as can been from our Group Scout Leader's reporL We are blessed with an excellent and committed Leadership team which is underpinned by our strong and healthy finances. Scouting is thriving at 1st Cookham in all our sections and our youngest sertion.. Squirrels, is now firmly established since its inception last year. Our finances remain strong enabling us to build up a funding surplus which we plan to utilise to purchase an outdoor activity I camp site in the local vicinity. At the time of writing, we are well advanced in the process of securing a suitable site and hope to be able to announce details of this in the coming weeks or months. This will provide us with a permanent activity centre on our doorstep that will benefit future generation5 of Cookham scouts which will be an enormous privilege. The Trustee Committee is functioning well to which we have added one more member during the year. l am grateful to our Group Secretary, loelle White for supporting me and the committee so well with meetings adrninistration and to our Group Treasurer. Tim Sharples for managing our finances so expertly. Finally I would also like to thank our'army" of fundraising volunteers 2nd parents who turn out ve3r after year to put up tents. run stalls. sell tickets, plead for donations. etc etc. Without them mLJch of our 5COUting 5irnply could not function. and we would not have the healthy funding surplus, which enables us to look at securing a perrnznent activity site. We are indebted to you Your￿1 Ing Nigel Hague. Chairman Page sof 12 Scouts Group Scout Leader's report We continue to have a strong Group, after a year our Squirrel drey is now firmly established, 1st Cookham's total membership of Squirrels, Beavers, Cubs. Scouts and Explorers has now increased to 196. this is all due to our Section Team Leaders and their Section Team dembers continuing to produce outstanding programmes offering adventure, challenges and fun. We currently have 56 adult volunteer Section Members helping to run our Squirrel, Beavers, Cubs, Scouts and the Explorer sections. including our Trustee Board members. I would like to thank them all for their continued dedication, time and commitment to provide outstanding Scouting in Cookh3m. All the sections had a camp12st year, the Beavers and Cubs held their usual camp in the Mav Bank Holiday at White Place Farm. whilst the Scouts held their 8nnual Scout summer camp in Monmouth and are going to the Gower this year. After 45 years. the Groups use of Formos2 sadly came to an end last May and we moved all our equipment off Formosa. The meadow now has a locked gate and fence. but manv vears of memories. We are very lucky to have the use of White Place Farm. Sadly. during the year we have lost two of our former Group Presidents. Denis 2nd Brenda Boothman. Both had a very long association with 1st Cookham. Denis as Scout Leader and Brenda as Cub Leader. both were TrLJStees for many years, and Brenda also organised the Scout Gang Shows in the 1980's and 90's. The Group owes them a great debt for their contribution in making 1st Cookham the success that it is today, we have dedicated a room in the Scout hut to their memory. The Bonfire 2nd Firework display, together with the Summer Fair remain as our main fund- raising activities. I would like to thank all the parents and leaders who helped making last vear's events a success. May I remind you thzt all the money raised is used to heavily subside all our Squirre118eaverlCubslScouts and Explorers activities and camps. We couldn't run Cookharn Scouts without our Trustee Board.. my thènks go to Nigel who will be missed as he is sadly standing down as our Group Chair. l also need to thank Tirll our excellent treasurer, loelle our Group secretary who also manages all the adrnissions from our extensive waiting list, and the other Board members who 311 do a vital job. We are totally dependent on adult volunteers. Please let us know if you would like to become Team Member of one of our Sections. previous experience is not essential - just lots of enthusiasm. Please email.. v .Lk or speak to a Section Team Leader. Andy Pearce Group Volunteer Team Lead Page6of 12 Scouts t CDokhKrn Financial Highlights This Yèar Previous Year Guy Fawkes Public Firework Displav Summer Fair Nlarquee hire Catering activities Total net fund raising for the year 12,289 5.275 600 2,327 19,981 12,981 4,977 2,530 20,488 HQ Rental incorne 20,821 18,003 Amount spent on improvements to HQ outbuildings 2.980 4,621 New tents and other equipment purchased totzlled 2.709 1.704 The Group subsidisecl activities including section activities, minibus hire & and supporting individuals who would not othernvise have been able to attend camp5. Excluding waived subscriptions. 3.372 3,674 Leader training & insurance cost 1,804 888 At the end of the ye3r Group reserves amounted to 153,646 134.832 These reserves are allocated as follows.. Working capital requirernents Contingency fLJnd in case of fund-raising failures or disaster costs 4,000 4,000 66,000 66,000 Reserve for future development 83.646 64.832 Approved by the trustee5 on 024 and signed on their behalf bv Sharples Page 7 of 12 Scouts tst C￿kha Receipts & Payments Account Summary for the year ended 31 March 2024 This Year General fund Previou5 Year Total receipts for the year (see 5UPPOrting analy5151 84,613 83,850 Total payments for the year (see supporting analysis) 69,089 68,397 Net receipts Ipaymentsl for the year 15,524 15,453 Surplus/lL05sI on revaluation of iTrve5ttnentS 3,291 14,8831 Cash, bank and similar funds brought forward 134,832 124.262 Cash, bank and similar funds carried forward 153,647 134.832 Approved by the trustees on by 2024and signed on their behalf NHag Page8of 12 Scouts t Cuukhllm Payment5 for the year ended 31 March 2024 This Previous Year Year PREMISES Running costs Repairs and Renewals 11,753 2,980 9.023 4,621 DONATIONSIGRANTS.. Cookham Explorers Cookham Explorers Others 1,5CM) 1.316 1,400 500 ACTIVITIES 19,806 26,180 FUND RAISING EXPENSES 19,972 21,164 ADV,INISTRATION & ESTABLISHMENT EXPENSES Leader training and insurance Miscellaneou5 1,804 1,208 888 1.970 pURcH￿E OF EQUIPMENT 2,709 1.704 INTEREST PAID PURCHASE OF BADGES AND UNIFORbJ 6,042 947 TOTAL PAYMENTS FOR THE YEAR 69,089 68,397 Page Ioof 12 Scouts Istthokham Receipts for the year ended 31 March 2024 This Previous Year Year MEMBERSHIP SUBSCRIPTIONS Subscriptions from members Less Paid to Scout District L8,748 110.8841 7,864 16,270 19,7961 6,473 INVESTMENT INCOME RECEIVED Bank and building society interest Dividend 1,636 405 1,636 405 DONATIONS, GRANTS and CLOTHING SALES 2,322 3,967 CONTR18UTIONS RECEIVED FOR ACTIVITIES 8,405 11,471 FUND RAlf ING INCOME Ibefore charging fund raising expenses) 39,863 41,650 INCOME FROM HIRE OF HEADQUARTERS BUILDING 20,821 I8,￿3 OTHER INCOME Income tax recovered on subscriptions 3,703 1,880 TOTAL RECEIPTS FOR THE YEAR 84,613 83,850 Paoe 9 of 12 Scouts "_ Cookhwrn Statement of Assets & Liabilities at 31 March 2024 This Previous Year Year MONETARY ASSETS Invested funds 62,350 51,584 23.175 Interest bearing accounts at banks and building societie5 Non-interest bearing accounts at banks Cash in hand 147,384 15,163 162,547 137,109 OTHER MONEfARY ASSETS T8x refunds reclaimable from Inland Revenue Sundry receivables 1,323 3,818 6.141 I,oio I,oio LIABILITIES Expenses to be reimbursed Capitation Fees due 2024 camp and summer fair fees reimbursable 11.4271 110,8841 11,7301 13,2871 114,0411 13.2871 TOTAL NET ASSEtS 153,647 134,832 Pagellof 12 Scouts Independent Examiner's Report to the Trustees of the 1st Cookham Scout Group I report to the trustees on my exarnination of the 8ccounts of the 1st Cookham Scout Group for the vear ended 31 March 2024. Responsibilities and basis of report As the charity trustees of the 1st Cookham Scout group you are responsible for the prepar3tion of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the I" Cookham Scout Group account5 carried out under section 145 of the 2011 Act and in c3rrying out my examination I have followed all the applicable Directions given by the Chèrity Commission under section 1451Sllbl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no rnaterial matters have come to my attention in connection with the ex8rnination giving me eause to believe that in any material r&spect". l. accounting record5 were not kept in respect of the I" Cookham Scout Group as reqU￿red by section 130 of the Act,. or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the applicable requirements concerning the form and content of account5 Set out in the Charities IAccounts and Reports) Regu13tions 2(K)8 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in thi% report in order to enable a proper understanding of the accounts to be reached. Peter Austen Chartered Accountant Pippins, Popes Lane, Cookhèm Dean, Berkshire SL6 9roY 9/912024 Page 12of 12