## **Group Treasurer’s Financial Review Year to 31[st] March 2021** The past year has been a real roller-coaster of a ride - whichever way you look at it! At the start of April, it looked as though we would have no Receipts available, certainly not for the summer term, and though our expenses were greatly reduced we would still have to meet the costs of our utility bills, insurances, and Binsey costs. Annually, we maintain a reserve at the equivalent of two-term’s worth of expenses which we would now have to apply. It became apparent that our usual fundraising activities would be greatly curtailed, creating a major shortfall in our receipts. However, before we were put to the test, a grant from the Vale of White Horse District Council bolstered our funds by £10k and averted any immediate crisis. **Bank Accounts** The Scout Group maintains a current account with HSBC, a current account and a savings account with CAF Bank Ltd and a 60-Day Notice account with Shawbrook Bank, returning 0.4% on our £10,000 (£40 pa). A paltry return but in this financial climate it is as good as it gets. **Grants and Donations** In May, we received **£10,000** from Vale of White Horse District Council as the Rates Relief Grant and have received a further **£8612** Rates Relief Grant during December/January. We would like to thank Oxfordshire Communities Foundation which donated £1500 and Abingdon Town Council which donated £1200 towards our exterior lighting. Councilor Emily Smith arranged a donation of £500 towards our Covid-19 compliance materials. **Fund Raising** We quickly realized that we would not be able to fundraise through our usual channels and so **Thank You** to everyone who generously gave that bit extra. **Gift Aid** Gift Aid is being claimed annually for subs, sponsored activities, and eligible small donations. Only a handful of families have expressed a wish not to be included in the scheme. **Services** Over the Lockdown periods, we ensured that our **Gas** and **Electricity** usage was kept to the minimum. Unfortunately, **CAF Bank Ltd** have raised their Service Charge to £8 per month and it may be worth looking at other providers. 2nd Abingdon Scout Group, RN 28. The Scout Hut, Farm Road, Abingdon, Oxfordshire OX14 1NB. Registered charity in England and Wales (No. 300482) | www.2ndabingdonscouts.org.uk ## **Notes on the Financial Statements** The bank accounts with CAF Bank Ltd, HSBC, and Shawbrook 60-Day Notice Account are presented as one account. **Statement of Financial Activities** Figures for the year ended March 2021 show receipts of **£33737** with an expenditure of **£20806** , giving a net surplus of **£12931** which will be added to the funds earmarked for the refurbishments and improvements to the Scout Hut and equipment purchases. **Total funds** available from CAF and HSBC accounts are **£54111** as at **31/3/2021** . This is made up of Restricted Funds, Unrestricted Funds, a Flood Contingency, and a contingency to meet immediate costs should our normal sources of income be disrupted. **Subscriptions** The restrictions due to the Coronavirus greatly impacted on our ability to provide the range of activities we are used to. Because of this, we reduced the subscriptions to meet our Capitation Fees to District, County, and Headquarters. The running costs, usually included in the subscriptions, were paid from the grants received. **Restricted Funds** are grants and donations given for specific projects. This year we received grants of £1500 from Oxfordshire Communities Foundation, £1200 from Abingdon Town Council, and £500 from Oxfordshire County Council. **Building Works** Exterior lighting has been installed at the front and back of our Scout Hut, the outside wash-up area has been completed, and the Emergency Lighting has been updated. This will allow us to make full use of the areas beyond the immediate restrictions. Further works will include repairs to the cladding, repairs to the bridge parapet, and kitchen refurbishment. **Reserves Policy** The Scout Group is required to have a Reserves Policy to demonstrate good financial control. The Scout Hut was flooded in the summer of 2008 and the Executive have been unable to insure against a recurrence of such an event. They believe, therefore, that we should have sufficient reserves to meet such costs that may be incurred should this happen again. The sum, under annual review, is currently set at £12,000. 2nd Abingdon Scout Group, RN 28. The Scout Hut, Farm Road, Abingdon, Oxfordshire OX14 1NB. Registered charity in England and Wales (No. 300482) | www.2ndabingdonscouts.org.uk The Executive have set the Subscriptions at a level to meet our Day-to-Day costs. They believe, however, that it is prudent to have a sum that is the equivalent to 2 terms’ worth of subscriptions should our usual sources of income be disrupted and a contingency to meet any sudden demand for funds for repairs and maintenance. **Investment Policy** The Scout Group has invested £10,000 in a 60-Day Notice account with Shawbrook Bank. The rate of return is minimal as is to be expected in the current financial climate. David Herbertson _Group Treasurer April 2021_ 2nd Abingdon Scout Group, RN 28. The Scout Hut, Farm Road, Abingdon, Oxfordshire OX14 1NB. Registered charity in England and Wales (No. 300482) | www.2ndabingdonscouts.org.uk ## 2nd Abingdon Scout Group ## Statement of Financial Activities ## **Year Ending 31st March 2021** |**RECEIPTS FROM :-**
Subscriptions & Gift Aid
Grants, Fundraising & Donations
Activities - return of camp deposits
Other
**Total**
**EXPENDITURE ON :-**
Capitation & Insurance
Operational Costs
Fundraising
Activities
Building Works
Equipment (Sale of Boat Trailer)
Covid-19 & Administration Expenses
**Total**
**NET RECEIPTS OVER EXPENDITURE**
**RECONCILIATION OF FUNDS**
**TOTAL FUNDS BROUGHT FORWARD**
**TOTAL FUNDS CARRIED FORWARD**
**BALANCE SHEET**
At 31 March 2021
**CURRENT ASSETS**
CAF Bank Cheque Account
CAF Bank Reserve Account
Shawbrook 60 days Notice Account
H S B C Cheque Account
**NET CURRENT ASSETS**
**CURRENT LIABILITIES**
Capitation Fees
**TOTAL ASSETS LESS CURRENT LIABILITIES**|**General**
**Funds**
8809
21424
-744
1047
30538
8810
3110
4026
681
494
-400
885
17606
12931
13330
30163
618
44111|**Restricted**
**Funds**
3200
3200
2700
500
3200
10000
10000|**Total Funds**
8809
24624
-744
1047
33738
8810
3110
4026
681
3194
-400
1385
20806
12931
**2020/21**
41180
54111
**2020/21**
13330
30163
10000
618
54111
-1
54112|**2019/20**
20378
12075
14491
2450
49395
7770
6457
3921
14173
3680
0
1432
37433
11962
**2019/20**
29218
41180
**2019/20**
10851
20021
10000
308
41180
-1
41180| |---|---|---|---|---| ## **NOTES ON THE FINANCIAL STATEMENTS** |**BUILDING WORKS**
**COST**
At 1 April 2020 to 31 March 2021
Scout HQ, Farm Road
Boatbase, Binsey
**TOTAL COSTS**
**EQUIPMENT PURCHASES**
**COST**
At 1 April 2020 to 31 March 2021
Scout HQ Equipment
Boatbase Equipment (Sale of Trailer)
**DEPRECIATION**
At 1 April 2020 to 31 March 2021
**NET BOOK VALUE**
**SUBSCRIPTIONS**
**_Operating Costs_**
Insurances
Scout Hut Services
Boatbase Rent & Services
**_Running Costs_**
Activities
Badges
Covid-19 & Administration Expenses
**_Annual Costs_**
**_Receipts_**
Subscriptions
Gift Aid
Less Capitation
**_Net Receipts Over Expenses_**
**_Scout Members as at 31st January_**
**_Net Surplus/Deficit per Member_**|**General**
**Funds**
494
0
-400|**Restricted**
**Funds**
2700
0
0
0|**Total Funds**
3194
0
3194
0
-400
-400
0
**2020/21**
3311
1509
1073
5894
241
469
1385
2095
7989
5710
3099
5499
3310
-4679
116
-40||**2019/20**
3680
0
3680
0
0
0
0
**2019/20**
3095
3458
1896
8449
1900
1044
1423
4366
12815
14946
5432
4675
15703
2888
125
23| |---|---|---|---|---|---| ## Receipts 880 0 -744 0 167 8809 24624 Subscriptions & Gift Aid Grants, Fundraising & Donations Fireworks Camping & Activities Uniform & Badges Explorers' Rent & Hall Hire Miscellaneous ## Expenditure **----- Start of picture text -----**
510 0
8130
1385
-400563 12250 8810
3194
Capitation & Insurances Fireworks Expenses
Fundraising 40260211 Camping & Activities
Uniform & Badges Building Works
Equipment Purchase Services
469 HQ Maintenance Rent (OxCC) & Services
Equipment Maintenance Licences & Subscriptions
Training Equipment
Covid-19 & Administration Expenses
**----- End of picture text -----**
|**ACCOUNTS - For The Year Ended 31 March 2021**
**RECEIPTS**
**_Charitable Receipts & Fundraising_**
Subscriptions & Gift Aid
Grants, Fundraising & Donations
Fireworks
**_Camping & General Activities_**
Camping & Activities
Includes £1000 grant from RN Sea Scout 100 Fund
Uniform & Badges
**_Other Receipts_**
Explorers' Rent & Hall Hire
Miscellaneous
**TOTAL RECEIPTS**
**EXPENDITURE**
Capitation & Insurances
**_General - Activities, Camping & Fundraising_**
Fireworks Expenses
Fundraising
Camping & Activities
Uniform & Badges
**_Building Works_**
Building Works
**_Equipment_**
Equipment Purchase
**_Scout HQ_**
Services
HQ Maintenance
**_Boat Base_**
Rent (OxCC) & Services
Equipment Maintenance
Licences & Subscriptions
**_Administration_**
Training
Equipment
Covid-19 & Administration Expenses
**TOTAL EXPENDITURE**
**NET RECEIPTS OVER PAYMENTS**|**2020/21**
8809
24624
0
-744
0
880
167
33738
8810
4026
0
211
469
3194
-400
1225
813
563
510
0
0
0
1385
20806
12931|**2019/20**
20378
1419
10656
14491
416
1838
197
49395
7770
3793
128
13129
1044
3680
0
2702
1859
811
609
475
56
10
1366
37433
11962| |---|---|---| Indopendent Examinerfs Report to the Trustees of the 2nd Abin don SCOUT GROUP I report on the a(x0L￿ts of the Group for the year ermled 31 2021 wthlch oJmprisg the Slatsmont of Flnanclal AGbvllSes, the Balan￿ Sheet, a￿1 related rntes. Thls report is made solety to the tnJst8es In accordance s8Gti(￿ 145 of the Ch8rfOes Act 2011. My worf( h88 been undertaken so that l rnight stale lo the charit￿S trust8os Ij￿Se matters l am requlred 10 5ts1e lo them In an Independ8nt Exarnlner's report and for ￿ other purpose. To the fullest extent pemiittod by law, I do Ml accept L assume responslbS11ty to anyon8 0￿r than the charity and tho charity's Iruslees for my examlnaljon work. Rgsp¢ctlvo responslbllllles ol Trustèos and Examingr The Group's truslegs are responsible for the preparation of the acc¢JJnts. They cnnsbdBr that an aL￿1t 1$ not requlred for Ihls year (under Sectlon 144 of Charilles Act 2011 {the Charities Act)) and that an Independerbt examinalon Is needgd. 11 Is my responslbillty lo- Examlne the actounts (urKler Sectlon 145 of the Charltles ktl: To follow the procedures 181d down in the General l)rectlons g6ven by th6 Charity CommIsslon8￿ (under Seclon 14515Xb) of the CharStles Act).. and To stala whèthar parb¢ular matters have c￿e to my attwtion. Basis of Independent Exam1￿￿8 report My exarnination was carri8d out In accordaFW with the Generd Dlrectk¥is gTven by the Charity Commls61oners. An examination indudes a r￿eW of the accounllng r￿r￿S kept by the Gr(xJplDistrict ond a wmp8rison of the accounts presented with those records. 11 also I￿￿jeS rxJrsideraiI￿ of any l￿UsUal items or disdoswes in the accounts, a￿1 seeking explanaljons from as trustees CO￿lr￿j 8ny SLth matters. The procedures ￿￿ertaken do not provide all Ihe ￿de￿ that would be required ir) an a￿1( aThJ consequently no oplnlon Is given as tcs whether the accounts pres8nl a %fue and vlBw and Ihe retx)rt Is Ilmlted to IIM)se matters sel out In the statement below. Indopend8nt Examinerfs statemert In conneLIM)n wilh my exgnlnalon. no malter h8S (¥)me to my att￿th)n. . whlch glves me leas￿able cause to belleve th8t in. any matertal respect. the requlrements to keep actountlng re(x)rds In a￿rdance wtth Se￿￿ 1J) of Ihè Charilies Act '.and to prepare accounts a(tord wrlh the a¢￿UnI1ng rerA)rds and comply vAth the acixjuntlng requIr8m￿ts of th8 Charttles Act have r￿1 been met LY 2. to whlch, in my opin￿n. attention shouhl be drawn In ¢xder to enab18 a proper ￿￿le[s￿￿￿1n9 of the ?CCOLmls lo be reached. Name.. Qualification.. FPC + .(.'e M&P... ?f...l.-:..j.Zo2Z