## **24[TH] ABINGDON SCOUT GROUP**
## **EXECUTIVE COMMITTEE TREASURER’S REPORT**
**YEAR END ACCOUNTS 31[st] MARCH 2024**
1
## **Income & Expenditure**
|**Section Income**
**Subs** Beavers
Cubs
Scouts
**Camp/Event Income**
**Joining Fees**
**Uniforms**
**Explorers**
**Total Section Income**
**Other/Group Income**
**Fundraisers** Community Lottery & Easy Fundraising
Group Fundraising Inc Raffle
Other
**Bookings**
**Storage/Rentals**
**Grants**
**Gift Aid**
**Insurance Claims**
**Other Income (Inc Donations)**
**Total Group Income**
**Total Income**
**Section Expenses**
**Misc Section Running Exps** Beavers
Cubs
Scouts
**Camps & Events**
**Go Cardless Fees**
**Capitation/Membership Fees**
**OSM/Website**
**Badges/Neckers**
**Uniforms**
**Exec Events (Inc AGM & Remembrance)**
**Other/Consumables**
**Total Section Expenses**
**Other/Group Expenses**
**Fundraisers**
**Electricity**
**Water**
**Insurance**
**Site Maintenance**
Obstacle course
**Equipment**
**Activity in a Box Consumables**
**Broadband**
**Leader training**
**Other**
**Write off Prior Year Debtors**
**Total Other Group Expenses**
**Total Expenditure**
**Surplus/Deficit**|**2023/24**
**2022/23**
3,875
3,735
6,026
4,728
2,735
900|
|---|---|
||**12,636**
**9,363**
9,737
5,807
**265**
**400**
**1,083**
**-**
3|
||**23,720**
**15,573**|
||340
193
1,761
1,946
728|
||**2,101**
**2,867**
10,314
6,632
360
360
2,700
250
1,408
1,572
6,740
105
-|
||**23,728**
**11,681**|
||**47,448**
**27,254**|
||267
265
230
1,163
302
611|
||**799**
**2,039**
**9,729.01**
**4,106**
**820**
**661**
**3,078**
**1,712**
**123**
**86**
**1,282**
**2,234**
**1,400**
**334**
**869**
**155**|
||**17,566**
**11,862**|
||**215**
**310**
**8,192**
**3,891**
**532**
**67**
**3,215**
**1,655**
**7,492**
**3,831**
**1,519**
**3,224**
**2,143**
**158**
**70**
**100**
**39**
**58**|
||**24,756**
**11,955**|
||**42,321**
**23,817**|
||5,127
3,437|
2
## **Balance Sheet**
|**Current Assets:**
Bank Balance
Petty Cash
Expense Cards Available
Balance
**Debtors**
Subs & Camps
Site Bookings
**Creditors**
**Total Net Assets**
Total Net Assets B/f
I&E Surplus/Deficit
**Total Funds i.e. Surplus to**
**c/f**
**Check**|**23/24**
14679
880
397|**22/23**
10291
539|
|---|---|---|
||**15956**|**10830**|
||0
0|0
0
**0**
0
**0**
**10830**
7393
3437
**10830**
**-**|
||**0**||
||0||
||**0**||
||||
||**15956**||
||10830
5127||
||**15956**||
||**0**||
Prepared By: Kerry O'Callaghan Position: Trustee - Treasurer Date: 6/3/2023
Scrutineer Alex WIlson Date: 24/07/24
3
## **Summary**
We had a very busy year last year with sections growing to full capacity across the board and finishing off some ongoing projects. We started the year with £10,800 in the bank and had plans to refurbish the shower block but burst pipes in the cold winter months and a substantial back dated electrical bill meant we needed to be cautious on our spending. The executive committee did continue to invest in and maintain the whole site in particular the introduction of our obstacle course and have many more exciting ideas for projects in the next few years. We finished the year off with a surplus of £5127, which was higher than expected, and a balance of £15,900 in the bank at the end of the financial year.
## **Income Report**
24[th] Abingdon scout group had a total income of £47,448 for the year ending March 2023. A breakdown of the income by type (%) is shown below:
**----- Start of picture text -----**
INCOME SOURCE
other
Insurance
1%
14% subs
Gift Aid 27%
3%
Grants
6%
Site hire
22% camps
Fundraising Uniforms 21%
4% 2%
**----- End of picture text -----**
Due to the growth in numbers the subs income has now become the largest source of the group’s income. The income for site hire is our second largest income source, it is hired by other scout & guide groups, the local council for elections, holiday clubs and the occasional private hire. This raised £10.5k in funds this year, which is more than our pre-covid targets. The introduction of booking forms online & visible live availability calendars has helped with this. Site hire is a major contributor to the group’s income and provides a steady income for the group if there are fluctuations in membership numbers.
The team has increased its fundraising efforts this year with some amazing events around Halloween the reintroduction of the Good Friday walk. These efforts raised over £2k and provides us with much needed funds to be able to purchase new equipment & subsidise the Christmas group activity which this year was a visit to the ice skating rink.
We were also awarded some grants/donations from some external bodies towards the site improvements and we claimed an additional £1400 in gift aid. Gift aid is where we can claim 25p for every £1 in subs paid. If all parents had signed up for gift aid, _**we could have claimed £2300**_ . This is really easy for you to do so we encourage those who can to sign up for us to be able to claim gift aid on your subs.
4
## **Expenses Report**
The total expenditure for the year was £24,756, with £9,700 spent on camps and events, £9,700 on site maintenance, £8,700 on utilities and the remaining £14,800 (35%) being group running expenses a breakdown of the expenditure by type (%) is shown below
**----- Start of picture text -----**
EXPENSE TYPES
Uniform Other Section Exps
insurance 2% 2%
3%
8% Camps/events
23%
membership fees
7%
Go cardless/OSM
equipment
fees
8%
2%
badges & Neckers
3%
maintenance
utilities
21%
21%
**----- End of picture text -----**
Utilities and maintenance of the site continues to be the biggest area of expenditure and we have been monitoring carefully the electricity prices which rose considerably over the winter. A large bill early in the year was also a bit of a shock but we have recently changed provider so should have some stability with charges for the next few years. We continue to monitor and implement ways to be more energy efficient on site
We spent £1,500 on the obstacle course which the children in all sections have thoroughly enjoyed this year but had the insurance claim for the pipes bursting paid this year.
Membership fees per person increased and we paid £3078 over to district for this, this is double last year’s figures, mainly due to our increase in numbers but also there was a price increase of £5pp from HQ. There is expected to be an additional £10pp rise next year.
The group also purchased 6 new 6-man tents and some additional camping equipment which are a great addition to the group kit.
## **Next Financial Year**
There is still some uncertainty about the energy prices and we will continue to monitor this. There are many projects we are hoping to take forward including refurbishment of the shower block and an outdoor kitchen so will continue with the fundraising efforts so we can improve the site to its full potential.
Signed
K O’Callaghan Group Treasurer - Trustee
5
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Report to the trusteesl
members of
24 Abingdon Scout Group
On accounts for the year
ended
3110312024
Charity no
lif any)
300481
Set out on pages
I report lo the trustees on my examination of the accounts of the above
charity {"the Trust") for Ihe year ended 3110312024
Rèsponsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
20111.the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of Ihe 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145{5){bl of the Act.
I have completed my examination. I confirm thal no material malters have
come to my attention (other than that disclosed below ') in connection with
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
a proper understanding of the accounts to be reached.
Please delete the words in the brackels if they do not apply.
Signed:
Date:
IS/8/2024
Name:
IER
October 2018
Relevant professlonal
qualificationls) or body
(if any):
Address..
Only complete if the examiner needs lo highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners}.
IER
October 2018
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018