## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 1 2 0 to end date 3 1 1 2 2 0
Section A Reference and administration details
Charity name Biggleswade District Scout Council
Other names the charity is known by Biggleswade District Scouts
Registered charity number (if any) 3 0 0 4 5 8
HQ registration number 1 0 0 0 1 3 7 6
Charity’s principal address 20 Soundy Paddock
Biggleswade
Postcode S G 1 8 0 R Q
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Robert Matthew Pullinger District Commissioner
2 Margaret Anne Porter District Treasurer
3 Neil John Ludlow Trustee
4 Tracey Murrell Trustee
5 John Hildtich Trustee Until: 21/10/2020
6 Heather Hilditch Trustee Until: 21/10/2020
7 David Bridges Trustee
8 Philip Norman Wood Trustee
9 Keith Bennett Trustee
10 Mark Edmund Harris Trustee
11 Christopher Stuart Panton Trustee
12 Christopher Joseph Dodds Trustee From: 21/10/2020
13 Jane Inez Thompson Trustee From: 21/10/2020
14 Paul Bellamy Trustee From: 21/10/2020
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Page 1 **Section B** **Structure, governance and management** |Description of the charity’s trusts|| |---|---| |(e.g. trust deed, constitution)
Type of governing document|The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.| ||| |(e.g. trust, association, company)
How the charity is constituted|The District is a trust established under its rules which are
common to all Scouts.| ||| |(e.g. appointed by, elected by)
Trustee selection methods|The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| |Additional governance issues (optional information but encouraged as best practice)|| |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The District is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout District which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the
first 5 months of joining the committee.
This Group Executive Committee exists to support the
District Commissioner in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District
finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than
those who are elected.| Page 2 **----- Start of picture text -----**
Section B Structure, governance and management (continued)
Risk and Internal Control
The District has in place systems of internal controls that
are designed to provide reasonable assurance against
material mismanagement or loss, these include 2
signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are
covered.
Section C Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young
Summary of the objects of the charity set people in their personal development,
out in its governing document empowering them to make a positive contribution to
society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in
which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise
Summary of the main activities in relation
to these objects Many of the regular events organised by the District were
not possible this year due to the Covid restrictions.
However, we adapted and provided a number of online
events which were well supported by members of Scouting
across the District, and further afield.
The District operates a Campsite, Boyd Scout Campsite &
Activity Centre, which provides an excellent facility for
members of Scouting in Biggleswade, and further afield, as
well as other organisations. The District continues to invest
in the development of the site. In addition, the District
operates a Scout Shop and Badge Shop to serve the
needs of its Members. Unfortunately, income from these
sources was significantly reduced this year due to the
pandemic, however this was largely mitigated by
goverment Covid-related grant funding.
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Page 3 Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Over 450 adult Members of Scouting within the District,
enabled the District to deliver Scouting to 1200 Young
People in the 15 Scout Groups, 9 Explorer Units and the
Scout Network Unit.| |---|---| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|Despite a challenging year due to the Covid pandemic,
Scouting has continued across the District. Most groups
continued to engage with young people through online
meetings or The District had a very successful yevia ther
remote means. The District itself ran a number of online
events to support the programme for the Groups in the
District and these were well supported.
Unfortunately, as a result of the pandeminc, we lost a
number of members, resulting in total membership
reduction of 21% in Young People and 18% in volunteers.
Young people have continued to earn their top awards
across all of the Sections:
•63 Chief Scouts Bronze
•51 Chief Scouts Silver
•12 Chief Scouts Gold
•1 Platinum
•2 Diamond
•1 Queen’s Scout Award
In 2020 we welcomed some new volunteers into District
roles, including Sarah Colley as Appointments Committee
Chair and Phil Wood as Appointments Committee
Secretary as well as a number of vounteers who have
jouned that committee. Chris Dodds took up the District
Explorer Scout Commissioner position. Heather hilditch
and Keith Bennett stood down from their appointments
committee roles and Bill Mapletoft stood down as ADC
(Cub Scouts) and Dave Bridges Clive & Pauline Lenton
and Gerry Pope stood down as District Cub Leaders.
Thank you to all of them for their service over many years.
The Badge Shop and Scout Shop continued to operate
remotely throughout the year, but with much reduced sales
as a result of the pandeminc.
The Boyd Campsite & Activity Centre has been closed for
much of the year. The loss of income has been largely
mitigated through reciept of grants from Central
Bedfordshire Council for Covid-relief.| Page 4 **----- Start of picture text -----**
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The District's policy on reserves is to hold sufficient
resources to continue the charitable activities of the District
should income and fundraising activities fall short. The
District Executive Committee considers that the District
should hold a sum equivalent to 6 months running costs in
a normal operating year, circa £40,000.
The District held reserves of approximately £61,000
against this at year end. This is above the level required for
operating expenses. However this can be explained by
funds held for further investments in development of the
District Campsite.
Quantify and explain any designations
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
None
Section G Declaration
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The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|D
D
M
M
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Y| |---|---| Page 5 |**Biggleswade District Scout Council**|**Biggleswade District Scout Council**|**Biggleswade District Scout Council**|**Biggleswade District Scout Council**|| |---|---|---|---|---| |
**Receipts and Payments Account**||||| |||Year start date||Year end date| ||**For the year**
**from**|**01/01/2020**|**To**|**31/12/2020**| |||||| |**Receipts and payments**||||| |||**2020**||**2019**| |||**Unrestricted funds**||**Unrestricted funds**| |||**£**||**£**| |**Receipts**||||| |**Donations, legacies and similar income**||||| |Membership subscriptions||**62,167**||**56,652**| |Less:Membership subscriptions paid on (National/County/Area/District)||**53,086**||**48,473**| |Net membership subscriptions retained||**9,081**||**8,179**| |Donations||**1,000**||**1,057**| |Legacies||**-**||**-**| |Gift Aid||**-**||**-**| |Other similar income||**814**||**-**| |**Sub total**||**10,895**||**9,236**| |**Grants**||||| |Maintenenace grant||**-**||**-**| |Other grants||**10,000**||**-**| |**Sub total**||**10,000**||**-**| |**Fundraising (gross)**||||| |Boyd Memorial Campsite||**5,154**||**30,726**| |District Events||**6,600**||**7,069**| |Scout Shop||**2,045**||**10,827**| |Sale of Badges||**3,657**||**9,503**| |**Sub total**||**17,456**||**58,125**| |**Investment income**||||| |Bank interest||**11**||**12**| |Building Society interest||**-**||**-**| |The Scout Association Short Term Investment Service||**-**||**-**| |Property Rent income||**-**||**-**| |Other investment income||**394**||**-**| |**Sub total**||**405**||**12**| |||||| |**_Total Gross Income_**||**38,756**||**67,373**| |||||| |**Asset and investment sales, etc.**||**-**||**-**| |||||| |**_Total receipts_**||**38,756**||**67,373**| Page 6 |**Biggleswade District Scout Council**|**Biggleswade District Scout Council**|**Biggleswade District Scout Council**|**Biggleswade District Scout Council**|| |---|---|---|---|---| |**Receipts and Payments Account**||||| |||Year start date||Year end date| ||**For the year**
**from**|**01/01/2020**|**To**|**31/12/2020**| |||||| |**Receipts and payments**||||| |||**2020**||**2019**| |||**Unrestricted funds**||**Unrestricted funds**| |||**£**||**£**| |**Payments**||||| |**Charitable Payments**||||| |Youth programme and activities||**-**||**-**| |Adult support and training||**-**||**-**| |Rent||**-**||**-**| |Water and Sewerage||**-**||**-**| |Electricity and Gas||**-**||**-**| |Insurance||**-**||**-**| |Repairs and Renewals||**-**||**-**| |Materials and equipment||**-**||**-**| |Printing and photocopying||**-**||**-**| |Contribution to camp costs||**-**||**-**| |Uniforms and Badges||**4,922**||**17,965**| |Leaders Training||||**61**| |Sundrys||**111**||**50**| |Equipment||||**27,203**| |New Group Start Up Grants||**-**||**-**| |**Sub total**||**5,033**||**45,279**| |**Fundraising expenses**||||| |Boys Campsite Costs||**18,327**||**34,105**| |District Events||**8,676**||**6,319**| |Detail 3||**-**||**-**| |Other fundraising costs||**-**||**-**| |**Sub total**||**27,003**||**40,424**| |||||| |**_Total Gross Expenditure_**||**32,036**||**85,703**| |||||| |**Asset and investment purchases, etc.**||**-**||**-**| |||||| |**_Total payments_**||**32,036**||**85,703**| |||||| |**_Net of receipts/(payments)_**||**6,720**||**- 18,330**| |**Cash funds last year end**||**-**||**-**| |**_Cash funds this year end_**||**6,720**||**- 18,330**| |||||| Page 7 ## **Statement of assets and liabilities at the end of the year** |||**2020**||**2019**| |---|---|---|---|---| |||**Unrestricted funds**||**Unrestricted funds**| |||**£**||**£**| |**Cash funds**||||| |Bank current account||**61,283**||**40,991**| |Bank deposit account||**-**||**13,617**| |Building society account||**-**||**-**| |The Scout Association Short Term Investment Service||**-**||**-**| |Cash/Floats||**70**||**65**| |**Total cash funds**||**61,353**||**54,673**| |**Other monetary assets**||||| |Tax claim||**-**||**-**| |Debts due from the County/Area/District/Group||**-**||**-**| |Adjustments to opening balance||**-**||**-**| |**Sub total**||**-**||**-**| |**Investment assets**||||| |Investment property - detail||**-**||**-**| |Quoted investments||**-**||**-**| |Other investments - detail||**-**||**-**| |**Sub total**||**-**||**-**| |**Non monetary assets for charity's own use**||||| |Badge stock||**5,967**||**5,797**| |Shop stock||**10,892**||**10,180**| |Other stock||||**-**| |Land and buildings||**-**||**-**| |Motor vehicles||**-**||**-**| |Scouting equipment, furniture etc||**-**||**-**| |Other||**-**||**-**| |**Sub total**||**16,859**||**15,977**| |**Liabilities**||||| |Accounts not yet paid||**2,495**||**2,494**| |Expenses incurred but not invoiced||**-**||**-**| |Subscriptions not yet paid||**-**||**-**| |Loan - detail||**-**||**-**| |Other liabilities||**-**||**-**| |**Sub total**||**2,495**||**2,494**| |||||| |**Contingent liabilities and future obligations**||||| |||||| |**The above receipts and payments account and statement of assets and liabilities were approved by the**
**Trustees and signed on their behalf by**||||| |Signature||Print Name||| |||Chair||| |||Treasurer||| Page 8