2024-04-05-accounts - Henlow/clifton Scout Group

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Trustees' Annual Report

For the period


	From (start date)	0	4	0	4	2	3	to end date			0	2	0		4	2	4

	Section A			Reference and administration details
Charity name				Henlow Clifton Scout Group

Other names	the charity is known by				None

Registered charity number (if any)				3	0	0	4	5	7

HQ registration number				1	0	0	1	2	7	1	7

Charity’s principal address				20 Church Road Henlow Bedfordshire SG16										6AN


							Postcode			S	G	1	6		6	A	N

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

----- Start of picture text -----
Dates acted if not
Trustee Name Office (if any)
for whole year
1 D C Devereux Chair
2 G Coombs
3 G Hunt
4 G Thorpe To Jan 2024
5 S Panton
6 R Parish
7 L Davidson
8 C Panton
9 G Jenkinson
10 K Fisher
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor	Name	Address
Acountant	S Tackas	Shefford Accountancy Services

Section B

Structure, governance and management

Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them e.g. trust, association, company	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. information but encouraged as best practice) The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 'Essential Information for Executive Committee'	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. information but encouraged as best practice) The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 'Essential Information for Executive Committee'
		The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

		The Group is a trust established under its rules which are common to all Scouts.

		The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	i	nformation but encouraged as best practice)
		The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 'Essential Information for Executive Committee'

Section B		Structure, governance and management (continued)
		The Group Executive Committee has identified the major Risk and Internal Control

Structure, governance and management (continued) Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed these

risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and activities

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development,

Summary of the objects of the charity set out in its governing document

	people in their personal development,	people in their personal development,	people in their personal development,	people in their personal development,	people in their personal development,	people in their personal development,	people in their personal development,	people in their personal development,
	empowering them to make				a positive contribution to
	society.
	The Values of Scouting
	As Scouts we are		guided by these values:
	Integrity - We act with integrity; we						are honest,
	trustworthy and loyal.
	Respect - We have self-respect and respect for others.
	Care - We support others and take care of the world in
	which we live.
	Belief - We explore our faiths, beliefs and attitudes.
	Co-operation - We make a positive							difference; we
	co-operate with others			and	make friends.
	The Scout Method
	Scouting takes place when				young people, in partnership
	with adults, work together based on						the
	values of Scouting and:
	- enjoy what they	are doing and				have fun
	- take part in activities			indoors and outdoors
	- learn by doing
	- share in spiritual		reflection
	- take responsibility and make choices
	- undertake new and challenging activities
	- make and live by their Promise.

Summary of the main activities in
relation to these objects
	The group continues to thrive with over 150 young people
	taking part in scouting activities each week.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D Achievements and performance

Summary of the main achievements of the charity during the year

		Another really good year with well over one hundred and fifty young people taking part in scouting activities in Henlow Clifton. Our New hut called "Thge Brooker" is now operational and allowing us to start a third scout troop. Young people to attended the summer camp in Holland and we are proud that three young people from our group attended the World Jamboree in South Korea in the summer of 2023.

Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details (optional You to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives; Section E may choose Quantify and explain any designations (circumstances plus steps to eliminate)		Financial Review
		The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £16,000 The Group held reserves of approximately £25,000 against this at year end. This is in line with the required for operating expenses. Reserves Policy

		None
		information)
		The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. Investment Policy Investment Policy

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section F Other Optional Information us to io offer s None Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

	DCDevereux	DCDevereux	DCDevereux	DCDevereux	DCDevereux	DCDevereux	C Travis Brown

	David Devereux						Claire Travis Brown

	Chair of Exec Committee						Lead Volunteer
1 0 1 2 2 4
	1	0	1	2	2	4

Henlow Clifton Scout Group (Charity no. 300457 ) Receipts and payments account

	For the year from	6-Apr-23	T o	5-Apr-24

Receipts and payments
Receipts		2023/24 Unrestricted funds £		2022/23 Unrestricted funds £
Donations, legacies and similar income
Membership subscriptions		23,680		16,871
Donations				305
Gift Aid
EasyFundraising		91		208
Othersimilar income (programme & activity)		15,863		33,079
Sub total		39,634		50,463
Grants
Othergrants		4,068		1,642
Sub total		4,068		1,642
Fundraising events (gross)
Fireworks		4,577		4,005
Sub total		4,577		4,005
Scout hut income
Hire ofbuilding		700		770
Sub total		700		770
Investment income
Bank interest		176		44
Sub total		176		44
*Total Gross Income* Asset and investment sales, etc. *Total receipts* Henlow Clifton Receipts	Scout Gr and pay
		49,155		56,924



		49,155		56,924
		oup(Charity no. 300457 ) ments account
	For the year from	6-Apr-23	T o	5-Apr-24

Receipts and payments
Payments		2023/24 Unrestricted funds £		2022/23 Unrestricted funds £
Charitable Payments
Membership subscriptions paid on(National/County/Area	/District)	9,712		7,480
Youth programme and activities		26,966		32,824
Accountancy		650
Waterand Sewerage		288		218
Electricity and Gas		2,532		2,666
Insurance		1,769		1,570
Telephone		455		185
Repairs andRenewals		866		1,469
Materials and equipment		346
Uniforms		34		338
Cleaning / gardening		1,560		1,583
Group expenses		4,455		1,814
New hut				25,145
Sub total		49,633		75,292
Fundraising expenses
Fireworks		471		724
Sub total		471		724
*Total Gross Expenditure* Asset and investment purchases, etc. *Total payments* *Net of receipts/(payments)* Cash funds last year end *Cash funds this year end* Henlow Clifton Receipts	Scout Gr and pay
		50,104		76,016



		50,104		76,016

		- 949		- 19,092
		25,959		45,051
		25,010		25,959
		oup(Charity no. 300457 ) ments account
	For the year from	6-Apr-23	T o	5-Apr-24

Statement of assets and liabilitie	s at the en	d of the year
		4/5/2024 Unrestricted funds £		4/5/2023 Unrestricted funds £
Cash funds
Bankcurrent account		3,637		5,225
Bank deposit account		17,084		14,875
Cash/Floats		4,289		5,859
Total cash funds		25,010		25,959

Total net assets		25,010		25,959
Signature The above receipts and payments account and on 11 January 2025 and signed on their behalf	statement of by	Print Name assets and liabilities were appro		ved by the Trustees
		Chair
		Treasurer

Independent examiner’s report to the trustees of Henlow Clifton Scouts Group (Charity No: 300457)

I report to the trustees on my examination of the accounts of the Henlow Clifton Scouts Group for the year ended 5 April 2024.

Responsibilities and basis of report

As the charity trustees of the Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Group’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. Accounting records were not kept in respect of the Group as required by section 130 of the Act; or

2. The accounts do not accord with those records; or

3 . The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair" view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name:

Sally Ann Tackas Shefford Accountancy Services Ltd

Professional Qualification:

AAT - Membership No: 112144

Address:

Shefford Accountancy Shefford House 15 High Street Shefford Bedfordshire SG17 5DD

Date:

11 January 2025