## Trustees' Annual Report
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|**Section A**
**Reference and administration details**|||||||||
|Charity name
Henlow Clifton Scout Group
Other names the charity is known by
None
Registered charity number (if any)
3
0
0
4
5
7
HQ registration number
1
0
0
1
2
7
1
7
Charity’s principal address
20 Church Road Henlow Bedfordshire SG16 6AN
Postcode
S
G
1
6
6 A
N|||||||||
||20 Church Road Henlow Bedfordshire SG16 6AN||||||||
||||||||||
||||||||||
||Postcode|S|G|1|6|6|A|N|
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
**----- Start of picture text -----**
Dates acted if not
Trustee Name Office (if any)
for whole year
1 D C Devereux Chair
2 JK Needham treasurer
3 N Laycock Secretary To Febuary 2020
4 G Thorpe Scouter
5 S Panton Scouter
6 L Needham Membership Secretary
7 L Davidson Scouter
8 A Davidson Scouter
9
10
11
12
13
14
15
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
Type of advisor Name Address
**Section B Structure, governance and management**
Description of the charity’s trusts
1 LT700001 (3rd December 2018)
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)
Trustee selection methods
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months.
Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**|
||The Group Executive Committee has identifed the major risks|
||to which they believe the Group is exposed, these have been|
||reviewed and systems have been established to mitigate|
||against them. The main areas of concern that have been|
||identifed are:|
||Damage to the building, property and equipment. The Group|
2 LT700001 (3rd December 2018)
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
|**Section C**
**Objectives and activities**|**Section C**
**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive diference; we co-|
3 LT700001 (3rd December 2018)
**p** pf operate with others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. None Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **Section D Achievements and performance** Summary of the main achievements of the charity during the year General scouting activities, conducted face to face where possible, and through the use of online platforms such as Zoom at the height of the Pandemic. Main achievement is the limitation of member attrition during the Pandemic, both for members and leaders, with activities delivered by all sections being very much apprecaited by parents / guardians during the last 12 months.
**Section E Financial Review**
4 LT700001 (3rd December 2018)
Brief statement of the charity’s policy on reserves
## **Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £15,000. The Group held reserves of approximately £35,000 against this at year end. This is above the level/below required for operating expenses. However this can be explained by we require this money so we can build and,extend our hut
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) None Further financial review details (optional information)
|information, where relevant, about:
• investment policy and objectives;
You**may choose**to include additional
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;|**Investment Policy**
**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufcient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Executive considers the
cash fow requirements.
The Group does not have sufcient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.|
|---|---|
|**Section F**|**Other Optional Information**|
us to io
5 LT700001 (3rd December 2018)
## **Section G**
## **Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)||**DCDevereux**|**DCDevereux**||**G Thorpe**|
|---|---|---|---|---|---|
|Full name(s)|David Devereux||||Graham Thorpe|
|Position (eg Secretary, Chair)||Chair of Exec|Committee||Group Scout Leader (GSL)|
|Date|1|3
0
9|2|1||
6 LT700001 (3rd December 2018)