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2023-12-31-accounts

BEDFORD AND OUSE VALLEY DISTRICT SCOUT COUNCIL Registered Charity Number 300455

Trustees’ Report & Accounts for the year ended 31[st] December 2023

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL TRUSTEES’ REPORT - YEAR ENDED 31[ST] DECEMBER 2023

Reference and Administration Details

CHARITY NAME: Bedford and Ouse Valley District Scout Council

OTHER NAMES USED: Prior to 2017 the charity was named Bedford District Scout Council REGISTERED CHARITY NUMBER: 300455

HQ REGISTRATION NUMBER: 12017785

CHARITY’S PRINCIPAL ADDRESS: 1 Dewlands, Oakley, Bedfordshire. MK43 7RW

NAMES OF CHARITY TRUSTEES:

Trustee Name Office Ex-Officio: Greg Kilpin District Commissioner Jake Whitbread District Explorer Scout Commissioner Matt Rush District Chair Ian Wright District Treasurer Other: Pearl Farr Elected Member Michelle Davis Elected Member David Goddard Elected Member Janet Dickinson Elected Member Michelle Nagle Elected Member Liam Hamilton Elected Member Claire Rulton Elected Member Mike Letch Elected Member

The Ex-Officio members are members of all sub-committees.

VICE PRESIDENT: Mr. K Wells, Mr. J Hitt, & Mrs. P Farr PRESIDENT: Mr. J Tusting BANKERS: CAF Bank Ltd., Kings Hill, West Malling, Kent (& HSBC plc, Allhallows, Bedford) District registration number with the Scout Association 10111

Lloyds Bank plc, High Street, Bedford

INDEPENDENT EXAMINER: Louise Tunley FCA CTA DChA Monico Tunley Limited, 19 Goldington Road, Bedford, MK40 3JY

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL TRUSTEES’ REPORT - YEAR ENDED 31[ST] DECEMBER 2023

Structure, Governance and Management

Governance

The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The District is a trust established under its rules which are common to all Scouts.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association, and newly appointed trustees are invited to attend the new HQ Executive Training.

Structure

The District is managed by a District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with the legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of three independent representatives Chair, Treasurer and Secretary, together with the District Commissioner and District Explorer Scout Commissioner, and other members forming a representation from across District Groups. The Executive Committee meets once every six weeks.

Management

The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and to provide support for Scout Groups and Explorer Scout Units in the District. In fulfilling this role, the Executive Committee operates mainly through its sub-committees and members of the District Team.

The activities of Scout Groups within the District are not reflected in the report and accounts. These bodies are autonomous organisations that together form Scouting in Bedford and Ouse Valley District.

There are two sites managed by the District:

There are two sub-committees for the Charity:

An annual budget for the Jordans Close site is set, including an agreed maintenance scheme and an equipment replacement plan, allowing the Jordans Close Management Team to operate efficiently.

The Pilgrims Way headquarters is hired by 78[th] Bedford Scout Group, who cover associated costs.

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL TRUSTEES’ REPORT - YEAR ENDED 31[ST] DECEMBER 2023

Risk and Internal Control

The trustees have a risk management strategy which includes:

Risk assessments have been completed for all activities and facilities at the Jordans Close site and reside with the Jordans Close management team. Electrical Installation and PAT inspections are performed on site as per recommendations, and trees are regularly inspected by management team and qualified surgeons utilised as required. A working crew maintains the lawn area, hedgerows and general maintenance.

The District provides insurance coverage for buildings and contents, and for adventurous activities conducted at the activity centre, to ensure that insurable risks are covered.

The District provides an umbrella licence for broadcasting audio, television, streaming, downloads and/or DVD/Blu-rays, to cover both outdoor events and activities held in huts and halls.

For all bank accounts operated by the District, multiple designated Executive Committee members have been granted full on-line access, allowing full overview of accounts, and two signatures are required on cheques.

Operating under COVID-19

Since the outbreak of COVID-19 in 2020, the Trustees have prepared enhanced Risk Assessments associated with accessing the Jordans Close site and using certain facilities under the Scout Association Back Together Safely Readiness Levels.

The site is stocked with appropriate means of cleaning and disinfecting various equipment items, and also for self sanitisation. The site has signage in all areas to highlight the safe operating procedure in that area, and also at the entrance to highlight the necessary actions on arrival.

The District has implemented a method for receiving and approving Group Risk Assessments within the Return to Scouting alert levels. Approval for a section to resume in the face-to-face context is given with strict requirements for up to date safeguarding and leader training and risk assessment submission.

The District and Trustees follow the Scout Association Guidance on Alert Levels and recommended procedures at all times.

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL TRUSTEES’ REPORT - YEAR ENDED 31[ST] DECEMBER 2023

Objectives and Activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

In setting their objectives, the Trustees have had due regard to the Charity Commission’s guidance on public benefit. The Trustees believe they meet the Charity Commission’s public benefit criteria, which are to contribute to the development of young people in achieving their full potential, as responsible citizens, and as members of their local, national and international communities. The District Team strives to provide these benefits both directly, and also to provide support to District Groups in such endeavours:

Management and Maintenance:

Administrative Support:

Financial Support:

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL TRUSTEES’ REPORT - YEAR ENDED 31[ST] DECEMBER 2023

Operational Review

District Activities

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL TRUSTEES’ REPORT - YEAR ENDED 31[ST] DECEMBER 2023

Membership Fees and District Levy

The District experiences certain operational costs that are repeatable annually, itemised in the list below. Based on the number of Members in District, a District contribution of £5.00 per Young Member was set as part of the annual Membership Fees for 2023.

Statement of Financial Activities

Total unrestricted income in 2023 for charitable activities amounts to £94601.36, versus costs for charitable activities of £81363.02. In 2022 the income was £127675.45, with costs of £123193.03.

Balance Sheet

Reserves at the year-end were £106419.25 (2022: £93180.91).

Reserves Policy

The Trustees have a policy to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The required activities in such a scenario would include:

The charity’s reserves policy is to maintain a minimum balance in reserves, equivalent to £8000.00 in 2017 and which is adjusted for inflation each year, held specifically in the Contingency Reserve Fund.

Investment Policy

The Trustees evaluate balance and operations each financial year to consider opportunities for investment. The District currently does not hold any investments

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL TRUSTEES’ REPORT - YEAR ENDED 31[ST] DECEMBER 2023

Statement of Trustees’ Responsibilities

The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with the applicable law and United Kingdom Accounting Standards.

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Systems of internal control are designed to provide reasonable, but not absolute, assurance against material mismanagement or loss. They include:

Approved by the Trustees on 10 October 2024 and signed on their behalf by:

Matt Rush District Chair District Executive Committee

Greg Kilpin District Commissioner District Executive Committee

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2023 which are set out on pages 10 to 25.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn. We understand this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

Except for the matter referred to above, I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Louise Tunley FCA CTA DChA Monico Tunley Limited, Chartered Accountants 19 Goldington Road Bedford MK40 3JY Date: 10 October 2024

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL STATEMENT OF FINANCIAL ACTIVITIES - YEAR ENDED 31[ST] DECEMBER 2023

Statement of Financial Activities

Notes 2023
Unrestricted
Funds
£		 2023
Restricted
Funds
£		 2023
Total
Funds
£		 2022
Total
Funds
£
Income and Endowments from:
Donations and Legacies 0.00 0.00 0.00 0.00
Charitable Activities 94601.36 0.00 94601.36 127675.45
Investment Income 0.00 0.00 0.00 0.00
Other Incoming Resources 0.00 0.00 0.00 0.00
Total Income 2 94601.36 0.00 94601.36 127675.45
Expenditure on:
Raising Funds 0.00 0.00 0.00 0.00
Charitable Activities (81363.02) 0.00 (81363.02) (123193.03)
Other Resources Expended 0.00 0.00 0.00 0.00
Total Expenditure 3 (81363.02) 0.00 (81363.02) (123193.03)
Net gains/(losses) on investments 0.00 0.00 0.00 0.00
Net Income 13238.34 0.00 13238.34 4482.42
Total Funds Brought Forward 93180.91 0.00 93180.91 88698.49
Gross Transfers Between Funds 0.00 0.00 0.00 0.00
Total Funds Carried Forward 106419.24 0.00 106419.24 93180.91

The notes on pages 13 to 25 form part of these financial statements.

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL BALANCE SHEET – YEAR ENDED 31[ST] DECEMBER 2023

Balance Sheet

Notes 2023
£		 2022
£
Fixed Assets
Investments: CAF UK Equity Growth Fund 0.00 0.00
Investments: Cazenove Income Trust 0.00 0.00
Investments: Cazenove Equity Trust 0.00 0.00
Equipment and Canoes 11 527.54 788.33
Current Assets
Shop Stocks 9153.28 7381.98
Banks 86022.67 52058.87
Debtors 4 19193.53 38076.93
Total Current Assets 114369.48 97517.78
Current Liabilities
Creditors 5 (8477.77) (5125.20)
Payments Received in Advance 0.00 0.00
Net Current Assets 105891.71 92392.58
Total Assets Less Liabilities 106419.25 93180.91
Unrestricted Funds
General Fund 94110.25 81748.91
Jamboree Fund 7 100.00 0.00
Contingency Reserve Fund 8 12209.00 11432.00
Restricted Funds 0.00 0.00
Total Charity Funds 106419.25 93180.91

All assets and liabilities of the charity relate to the unrestricted fund.

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL BALANCE SHEET – YEAR ENDED 31[ST] DECEMBER 2023

Balance Sheet (continued)

The notes on pages 13 to 25 form part of these financial statements.

The financial statements were approved by the trustees on 10 October 2024

And signed on their behalf by

Matt Rush Trustee (Chairman)

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

1. Accounting Policies

1.1 Accounting Convention

The financial statements have been prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value as stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

The financial statements have been prepared to give a true and fair view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The Trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern, due to the fact that sufficient reserves are held to cover any necessary period of scaling down of activities.

1.2 Recognition of Incoming Resources

These are included in the Statement of Financial Activity (SoFA) when:

When incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.

1.3 Grants and Donations

Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.

1.4 Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SoFA when they have been submitted to HM Revenue & Customs.

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

1.5 Contractual Income and Performance Related Grants

This is only included in the SoFA once the related goods or services have been delivered.

1.6 Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.

1.7 Donated Service and Facilities

These are only included in incoming resources when the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity.

The value of any voluntary help received is not included in the accounts but is described in the Trustees’ Annual Report.

1.8 Investment Income

Investment Income is recognised when it is receivable.

1.9 Allocation of Costs

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Fundraising trading costs comprise costs incurred in encouraging people and organisations to contribute financially to the charity’s work. It includes the cost of advertising for funds and the costs of mounting appeals.

Support costs include central functions and have been allocated to activity cost categories on the basis of time spent.

1.10 Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.

1.11 Investments

Investments quoted on a recognised stock exchange are valued at market value at year end.

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

1.12 Fixed Assets and Depreciation

The Scout Council acts as managing trustees of the Jordans Close Campsite and Activity Centre at Great Barford, and the hut in the Pilgrims Way area of Bedford. The Scout Association Trust Corporation is the custodian Trustee of the freehold land and buildings at Great Barford, and of the ground lease of premises in the Pilgrims Way area of Bedford.

The District Scout Council owns equipment stored at the Jordans Close site and other locations.

The insured values of property and assets are:

Jordans Close
Headquarters Building £205,060
Store £104,389
Toilet Block £100,657
Equipment £ 9,962
Canoe Store £ 18,737
Canoes £ 16,162
Elstow Headquarters £135,868
____________
£590,835

These fixed assets are capitalised when ready for use and have a useful life exceeding three years. They are valued at cost.

All assets are assumed to have a useful working life of 5 years and are depreciated using the 5-year straight line method, 20% reduction of original cost each year, with the first accounting period receiving a full year’s depreciation irrespective of when it was capitalised.

1.13 Stock

This is valued at the lower of cost and net realisable value, after making allowance for obsolete and slowmoving items.

1.14 Public Benefit Entity Concessionary Loans

Concessionary loans are recognised at the amounts payable or receivable.

1.15 Financial Instruments

Debtors and Creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in the profit and loss account in other administrative expenses.

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

1.16 Short Term Employee Benefits

When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.

1.17 Fund Accounting

Where there is a legal restriction on the purpose to which a fund may be put, the fund is classified either as an endowment fund, where the donor has expressly provided that only the income of the fund may be applied, or as a restricted fund where the donor has provided for the donation to be spent in furtherance of a specified charitable purpose. Endowment funds, where the capital is held to generate income for charitable purposes, are sub-analysed between those where the trustees have the discretion to spend the capital, expendable endowment, and those where there is no discretion to expend the capital, permanent endowment. The charity currently has neither permanent or expendable endowment funds.

Funds which are neither endowment nor restricted funds are unrestricted income funds, which are subanalysed between designated (earmarked) funds where the trustees have set aside amounts to be used for specific purposes, and un-designated funds which are at the trustees’ discretion.

The major funds held in each of these categories are disclosed in Notes 6, 7 and 8.

1.18 Key Areas of Judgement and Estimate

In the application of the charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision only affects the period, or in the period of revision and future periods where the revision affects both current and future periods.

In the opinion of the Trustees, there are no critical accounting judgements or estimation uncertainties within the charity.

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

2. Analysis of Incoming Resources

Notes Unrestricted
Funds
£		 Restricted
Funds
£		 2023
Total
£		 2022
Total
£
Charitable Activities
General Account 6 55158.12 0.00 55158.12 93923.56
District Scout ShopSales 9 12275.75 0.00 12275.75 12721.19
Jordans Close Campsite & ActivityCentre 10 24404.19 0.00 24404.19 21030.70
Jamboree Fund 7 992.00 0.00 992.00 0.00
Scout ShopStock Addition 9 1771.30 0.00 1771.30 0.00
Total Charitable Income 94601.36 0.00 94601.36 127675.45
Investment Income 0.00 0.00 0.00 0.00
Other Incoming Resources: HMRC Gift Aid 0.00 0.00 0.00 0.00
Total Incoming Resources 94601.36 0.00 94601.36 127675.45

3. Analysis of Resources Expended

Notes Unrestricted
Funds
£		 Restricted
Funds
£		 2023
Total
£		 2022
Total
£
Direct Costs
District Scout ShopPurchases 9 (11580.87) 0.00 (11580.87) (9500.12)
Charitable Activities
General Account 6 (56442.18) (0.00) (56442.18) (95690.70)
District Scout ShopCosts & Rebates 9 (1389.59) (0.00) (1389.59) (1411.67)
Jordans Close Campsite & ActivityCentre 10 (9597.59) (0.00) (9597.59) (12610.23)
Jamboree Fund 7 (1192.00) (0.00) (1192.00) (1800.00)
Independent Examiner Fees (900.00) (0.00) (900.00) (900.00)
Asset Depreciation and Disposals 11 (260.79) (0.00) (260.79) (760.59)
Scout ShopStock Reduction 9 (0.00) (0.00) (0.00) (519.72)
Total Charity Resources Expended (81363.02) (0.00) (81363.02) (123193.03)
Other Resources Expended 0.00 0.00 0.00 0.00
Total Expenditure (81363.02) 0.00 (81363.02) (123193.03)

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

4. Debtors

2023
£		 2022
£
Other debtors:
Jordans Closepayments received afteryear end 715.00 402.00
Jordans Close Hut Rent received afteryear end 0.00 340.00
Jordans Close Insurancepaid for next financialyear 2602.62 2560.00
Membershipfees owed from 2021 0.00 1080.00
Gullivers District Event Depositpaid for nextyear 2380.00 0.00
Scout ShopPayments received afteryear end 7877.30 5361.73
UnityInsurance Repayment received afteryear end 0.00 28333.20
78thBedford Hut Rent received afteryear end 589.61 0.00
Clapham Scout GroupSettlement afteryear end 1373.00 0.00
OakleyScout GroupSettlement afteryear end 1944.00 0.00
Jamboree Expense Settlement afteryear end 992.00 0.00
District Event Payments received afteryear end 720.00 0.00
Total Debtors 19193.53 38076.93

5. Creditors

2023
£		 2022
£
Accruals and deferred income:
Jordans Close Expensespaid afteryear end 312.75 251.33
Jordans Close Water Billpaid afteryear end 0.00 515.99
Jordans Close ElectricityBillpaid afteryear end 314.65 0.00
Scout ShopExpensespaid afteryear end 2560.78 1666.21
Scout ShopRebatepaid afteryear end 1389.59 1411.67
Independent Examiner Fees 900.00 900.00
RiseleyLockupFeespaid afteryear end 100.00 0.00
Jordans Close deposits receivedfor next financialyear 120.00 380.00
District Events deposits receivedfor next financialyear 1700.00 0.00
Clapham Scout GroupAdjustment 1080.00 0.00
Total Creditors 8477.77 5125.20

The deferred income at beginning of the year was zero. Deferred income at end of year was £1820.00 related to deposits for the Jordans Close campsite for 2024 and deposits for the Gulliver’s District Event for 2024. Income is deferred when it relates to a future accounting period.

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

6. Unrestricted Funds – General Fund

Notes 2023
£		 2022
£
Charitable Activities Income
MembershipFees 6a 43969.50 42969.25
Activities,Events & Training 6b 5105.32 1360.00
Income Received on Behalf of Groups 6c 4147.00 4914.40
Income Received on Behalf of Explorers 6c 341.30 984.29
Grant Payments Received 0.00 5334.00
Pilgrims WayHut Income 1589.61 38333.20
Other 5.39 28.32
Total Charitable Income 55158.12 93923.56
Charitable Activities Resources Expended
MembershipFees Paid to County 6a (42488.00) (44021.75)
Activities,Events & Training 6b (5091.72) (2186.86)
Expenditure on Behalf of Groups 6c (4839.50) (6304.49)
Expenditure on Behalf of Explorers 6c (60.01) (0.00)
Administration/Expenses (2326.78) (2001.93)
Pilgrims WayHut Expenditure (1635.97) (41043.41)
Other (0.00) (132.26)
Total Resources Expended (56442.18) (95690.70)
Net Income/ (Loss) For Year (1284.06) (1767.14)
Transfer to Jordans Close Fund(internal subsidy) (0.00) (0.00)
Transfer to Jamboree Fund(internal) (300.00) (300.00)
Transfer to ContingencyReserves Fund(internal) (0.00) (0.00)
Net result for theyear (1584.06) (2067.14)

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

6a. Unrestricted Funds – Membership Fees Overview

2023
£		 2022
£
Membership Fees Received 43969.50 42969.25
Less Paid to County (42448.00) (44021.75)
Net District Income 1521.50 (1052.50)

6b. Unrestricted Funds – Activities, Events, Training

Income
£		 Expenses
£		 Balance
£
Adult Training 0.00 (377.39) (377.39)
District Section Activities 4648.00 (4714.33) (66.33)
District Explorer Scout Activities 0.00 (0.00) 0.00
District Activities (St. George’s Day) 457.32 (0.00) 457.32
Total 5105.32 (5091.72) 13.60

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

6c. Unrestricted Funds – Designated Funds Overview

The District recognises certain moneys accounted for within the Unrestricted General Fund as relating to certain Activities or Groups, and maintains a record of the balances of these totals, and also allows for payments to be made or received in relation to these totals.

Details are presented in Table 6c but examples of such totals might be:

2023
Start Balance
£		 2023
Income
£		 2023
Expenditure
£		 2023
End Balance
£
St. Georges Parade Fund 954.46 457.32 (0.00) 1411.78
Jordans Close Fund 8420.47 24404.19 (9597.59) 23227.07
Salam Bedford Scout Group 2015.03 970.00 (1855.60) 1129.43
Clapham Scout Group (3043.12) 1373.00 (1080.00) (2750.12)
RiseleyScout Group 1913.58 0.00 (100.00) 1813.58
District Explorers General 732.41 0.00 (0.00) 732.41
Harriers Explorers 442.00 341.30 (60.01) 723.29

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

7. Unrestricted Funds - Jamboree Fund

2023
£		 2022
£
Balance Brought Forward 0.00 900.00
Income (internal subsidy: Membership) 300.00 300.00
Income (County Re-imbursement) 992.00 600.00
Expenditure (1192.00) (1800.00)
Balance Carried Forward 100.00 0.00

8. Unrestricted Funds - Contingency Reserve Fund

2023
£		 2022
£
Balance Brought Forward 11432.00 8000.00
Income(internal subsidy for rate of inflation) 777.00 3432.00
Expenditure (0.00) (0.00)
Balance Carried Forward 12209.00 11432.00

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

9. District Scout Shop

Notes 2023
£		 2022
£
Sales 12275.75 12721.19
Direct Costs
Purchases (10249.07) (9500.12)
Gross Profit 2026.68 3221.07
Expenses
Administration and Sundries (0.00) (0.00)
Falkes(Luton)ClosingDown Purchase (1331.80) (0.00)
Rebate to Groups (1389.59) (1411.67)
Net Income/ (Loss) For Year (694.71) 1809.40
Stock Held 9153.28 7381.98

The District Scout Shop continues to experience strong activity throughout the year, making £2026.68 operational profit in 2023, and a profit of £637.09 after rebate back to Groups. The cost of closing down purchases in relation to Falkes gave an overall deficit of £694.71.

In February 2023, the Falkes District Scout Shop in Luton closed its doors. The Bedford and Ouse Valley District shop agreed, as a one-off purchase as part of the closing down sale and to help reduce a significant amount of stock held, to purchase certain items that are typically sold in the District Shop. This purchase resulted in the District Shop having a higher level of stock than usual held for a period of time, and in return registers higher costs for the year.

The National Scout Shop raised prices again in 2023. It is the policy of the District Shop to delay increasing prices for one school term after each National price rise in order to allow existing stock to be sold at their original purchase price.

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

10. Jordans Close Campsite and Activity Centre

Notes 2023
£		 2022
£
Income
Great Barford Scout Group Hut Hire 920.00 340.00
Camp Fees 15641.00 12309.50
Headquarters Hire 2600.00 1815.00
Archery Hire 2347.50 1737.50
Pioneering Hire 15.00 60.00
Canoe / Kayak Hire 540.00 1011.50
Climbing 0.00 1861.00
Tomahawk 195.00 0.00
Raft Hire 150.00 230.00
Rifle Range Hire 1587.50 1405.00
Miscellaneous 408.19 261.20
Total Income 24404.19 21030.70
Expenditure
Maintenance and General Expenses (3353.52) (7632.69)
Electricity (1899.73) (1471.21)
Water (1089.46) (839.50)
Insurance – Buildings & Contents (2909.53) (2414.21)
Insurance – Mower (276.40) (185.30)
Rates (68.95) (67.32)
Total Expenditure (9597.59) (12610.23)
Net Income / (Loss) For Year 14806.60 8420.47

Jordans Close experienced a record year for Camping and Activities in 2023, with a record income and operating profit to match. Since 2022, all profits have been held in the General Fund but assigned for Jordans Close investment.

BEDFORD & OUSE VALLEY DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL STATEMENTS - YEAR ENDED 31[ST] DECEMBER 2023

11. Fixed Assets

2023
£		 2022
£
Balance Brought Forward 788.33 1019.11
Additions 0.00 529.82
Depreciation Charge for Year (260.79) (760.59)
Disposals (0.00) (0.00)
Balance Carried Forward 527.54 788.33

12. Transfers Between Funds

No transfers between funds were made in the year. Internal adjustments were made from the General Fund to allocate:

£300.00 to the Jamboree Fund.

13. Trustees’ Remuneration

The Trustees consider that the key management personnel of the charity is the Board of Trustees. The Trustees are not remunerated for their work as Trustees, and so the remuneration of the charity’s key management personnel is £nil.

No Trustee received any remuneration during the year, nor any expenses.

14. Related Party Transactions

There have been no other stated party transactions in the year that require disclosure in the accounts.

15. Employees

The charity has no employees and therefore there are no staff costs. There was no employee that earned over £60000.00 (2022: none).

16. Merger

The Ouse Valley District Council merged with Bedford District Scout Council on 31 December 2016.