Trustees’ Annual Report
For the Period from start date 01-01-2021 to end date 31-12-2021
Section A Reference and Administration details Charity name 1[st] Ampthill & Woburn Scout Group Other names the charity is known by Flitwick Scout Group Register charity number 300454 Charity’s principal address 15 Station Road Flitwick Bedford MK45 1JT
Names of the charity trustees’ who manage the charity
| Names of the charity trustees’ who | manage the charity | |
|---|---|---|
| Trustee Names | Office(if any) | Date acted if not for wholeyear |
| Jonathan Smith | GroupChairman | |
| Susan Whittingham | GroupSecretary | |
| Kathryn Singleton | GroupTreasurer | |
| Darren Reeve | GroupScout Leader | |
| PhillipRutt | Quartermaster | |
| Paul Gilby | Executive Committee Member | |
| Nicola Taylor | DeputyGroupScout Leader | |
| Karen Fletcher | Cub Scout Leader | |
| BarryHodgkinson | Cub Scout Leader | |
| Paul Goddard | Scout Leader | |
| Alex Fletcher | Executive Committee Member | |
| Lisa Schofield | Executive Committee Member | |
| Peter Misson | Executive Committee Member | |
| Nigel Taylor | PublicityOfficer | |
| Simon Baldwin | Scout Leader | |
| Norman Williams | Executive Committee Member |
Names & addresses of advisers
Type of advisor Name Address
Section B Structure, Governance Management
Description of the Charity Trust Types of governing document. The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn, gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association. How the Charity is constituted The Group is a Trust established under rules which are common to all Scouts. Trustees’ selection method The Trustees’ are appointed in accordance with the Policy, Organising and Rules of the Scout Association. Additional governance issues The Group is managed by the Group’s Executive Committee, the members of which are the Charity Trustees of the Scout Group, which is an education charity. As charity trustees they are responsible for complying with the legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commissions as appropriate.
The Committee consists of three independent representatives, Chairman, Treasurer and Secretary. With the Group Scout Leader, individual Section Leaders and parent’s representation meets every two months.
The Group Executive Committee exists to support the Group Section Leaders in meeting their responsibility as Uniformed Leaders and is responsible for -:
Maintenance of Group Property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Assisting in the recruitment of leaders and other adult support; The raising of funds and the administration of the Group finance; Group public occasions;
Appointing any sub-committee that may be required; and Appointing Group Administrators and Advisors other than those who are elected.
The Members of the Executive Committee have undertaken Safeguard training inline with the Scouts Association rules.
Risk and internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the buildings, property and equipment.
The Group would request the temporary use of building, property and equipment from neighbouring organisations such as Church, community centre and other Scout Groups.
The Group has sufficient insurance policy to prevent permanent loss, this amount is disclosed in the accounts and is currently £267,128.
Injury to leaders, helpers, supporters, administrators’, and members are covered through membership fees which contribute to the Scout Associations national accident insurance policy. Risk assessments are carried out before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation, or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Cash payments for both purchases and receipt of subscriptions have been discouraged.
Section C Objective and Activities Object of the Charity The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities
- make and live by their Promise.
Public benefit statement
The Group meets the Charity Commissioner’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and Performance
Main achievements
The Group has shown by diligently taking its young members through an enjoyable training programme helping them grow into responsible members of society.
At the beginning of the year, we were still meeting online but by April our Sections were allowed to meet again face to face. To begin with there were many Covid precautions which often went beyond what the Young People were experiencing at School and elsewhere, which made things rather difficult at times. However, thanks to the dedication, imagination and hard work of our leaders we have managed to conduct as normal a programme as we could.
As camping was still not allowed during the summer, our usual Group Camp was run as a Group Activity Day with all Sections participating. Our Scout Sections camped at the end of October once camping was again allowed.
Individual section also ran very active programmes setting tasks and activities to ensure that the young people continued to work towards their challenge and activity badges. Numbers in all our Sections returned to pre-pandemic levels within a few weeks of restarting face to face meetings.
From November we trialled the new Squirrel Section for 4 & 5 year olds, opening 2 Dreys. These have been a great success and the trial transitioned seamlessly into operational Sections. This takes the Group to a total of 11 Sections (2 Squirrel, 4 Beavers, 3 Cubs and 2 Scouts).
We had 191 Young People on the census (as at end January 2022) an increase of 34 year on year. This is likely to increase further as more of our Squirrels formally join the Group. This will enable us to still be the largest Scout group in Bedfordshire.
Financial Review
Section E
| Year Review | During the year, group income was £50,833.98 (2020 - £46,702.33) an |
|---|---|
| increase of 8.8% During 2021 we received grants totalling £18,841.22. | |
| The group had a net income of £23,843.79 (2020 - £21,192.61). This | |
| amount has been added to the reserve. | |
| The group is financed by its members who pay subscriptions once a | |
| month. The subscriptions are mainly used to pay for activities for the | |
| members, maintaining the property and purchasing equipment for the | |
| scout hut and camping. During the Covid 19 pandemic subscriptions were | |
| halved as meetings were held online and not in person | |
| The group also arranges camps for its members. Participating members | |
| pay for each camp they attend. Due to the Covid 19 pandemic only camp~~s~~ | |
| was possible in this financial year. The~~se~~normal frequency of camps will | |
| resume when the situation allows. | |
| During 2021 the Group was in discussions with the Town Council | |
| regarding either a move to a new building or an extension to the existing | |
| building. The Group has deliberately been very resistant about continuing | |
| to upgrade the Scout Hut over many years as there have been several | |
| plans from the Town Council to re-house the group. As these discussions | |
| continue this remains the policy of the group and we continue to retain a | |
| reserve should funds be needed to either modernise the existing building | |
| or fit out a new building. | |
| The Reserves policy | The Groups policy on reserves is to hold sufficient resources to continue |
| the charitable activities for one year, should income and fundraising | |
| activities fall short or if the hut becomes unavailable due to structural | |
| failure which has been estimated at £20,000. | |
| The group holds a capital reserve of £100,00 for the fitting out of a new | |
| hut. This will be reviewed once we have further updates on any | |
| developments for a new Scout hut. | |
| The group held reserves of £133,344.36 (2020 - £109,500.57) at year end. |
| Section F | Plans for future period |
|---|---|
| Future objectives | We aim to keep the number of members attending the group consistent |
| for future years. The Scout Group are still exploring moving into a new | |
| hut, but little progress was made during 2021 due to Covid-19. |
Section G Declarations
The Trustees’ declare that they have approval the trustee’s report above Signed on behalf of the charity’s trustees
Signatures ____ ______ Full Name Kathryn Singleton Sue Whittingham Position Treasurer Secretary Date: 20 October 2022
| 2021 | 2020 | |||
|---|---|---|---|---|
| Income | ||||
| Bank Interest | 5.94 | 38.87 | ||
| Donation | 25.00 | 1,000.00 | ||
| Events | 820.00 | 3,544.10 | ||
| Events - Beavers | 26.50 | 560.00 | ||
| Events - Cubs | 1,235.00 | 385.00 | ||
| Events - Scouts | 1,073.00 | 599.00 | ||
| Fundraising | 1,018.73 | 1,114.26 | ||
| Gift Aid | 6,281.16 | 9,790.80 | ||
| Grants | 18,841.22 | 10,000.00 | ||
| MembershipFees | 19,307.62 | 16,761.00 | ||
| Rates | 58.81 | 76.80 | ||
| Rental Income | 0.00 | 2,111.00 | ||
| Uniform - Beavers | 1,145.00 | 447.00 | ||
| Uniform - Cubs | 358.50 | 248.50 | ||
| Uniform - Scouts | 435.00 | 26.00 | ||
| Uniform - Squirrels | 202.50 | 0.00 | ||
| Expense | ||||
| ActivityEquipment | 1,050.14 | 1,079.28 | ||
| Admin | 563.54 | 876.93 | ||
| Badges | 532.14 | 441.30 | ||
| Bank Fees | 725.70 | 628.73 | ||
| CampingEquipment | 69.96 | 16.90 | ||
| Donations & Gifts | 139.50 | 284.00 | ||
| Events | 1,315.91 | 2,772.93 | ||
| Events - Beavers | 0.00 | 15.93 | ||
| Events - Cubs | 2,517.23 | 27.82 | ||
| Events - Scouts | 2,621.75 | 152.45 | ||
| Insurance | 1,026.49 | 980.89 | ||
| Meetings | 0.00 | 129.51 | ||
| Meetings - Beavers | 1,642.01 | 1,958.61 | ||
| Meetings - Cubs | 1,002.99 | 972.75 | ||
| Meetings - Scouts | 1,312.35 | 165.50 | ||
| MembershipCosts | 8,370.00 | 9,276.00 | ||
| Rates | 78.41 | 76.80 | ||
| Rent | 5.00 | 5.00 | ||
| Training | 100.00 | 15.00 | ||
| Utilities | 1,584.00 | 1,864.49 | ||
| Venue Maintenance | 2,333.07 | 3,768.90 | ||
| Account balances | ||||
| Joey's Scout Troop | 264.04 | 1,190.49 | ||
| FSG - Investment Account | 25,136.46 | 25,133.94 | ||
| FSG - Subs Account | 66,409.68 | 56,067.26 | ||
| FSG Main Account | 33,599.45 | 17,640.70 | ||
| Ruxox Scout Troop | 663.28 | 400.45 | ||
| Beavers | 2,521.01 | 2,707.46 | ||
| Cubs | 1,688.88 | 3,302.13 | ||
| Scout Ass. CharityDeposit Acc | 3,061.56 | 3,058.14 | ||
| Summary | ||||
| Account balance brought forward | 109,500.57 | 88,307.96 | ||
| Total income | 50,833.98 | 46,702.33 | ||
| Total expenditure | 26,990.19 | 25,509.72 | ||
| Net income | 23,843.79 | 21,192.61 | ||
| Account balance carried forward | 133,344.36 | 109,500.57 |
Flitwick Scout Group
Statement of assets and liabilities at the end of the year
----- Start of picture text -----
2021 2020
Unrestricted Unrestricted
funds funds
£ £
Cash funds
Bank current account £ 38,736.66 £ 25,241.23
Bank deposit account £ 91,546.14 £ 81,201.20
Building society account
The Scout Association Short Term Investment Service £ 3,061.56 £ 3,058.14
Cash/Floats
Total cash funds £ 133,344.36 £ 109,500.57
Other monetary assets
Tax claim £ - £ -
Debts due to the Group £ - £ -
Insurance claim £ - £ -
Sub total £ - £ -
Investment assets
Investment property - detail £ - £ -
Quoted investments £ - £ -
Other investments - detail £ - £ -
Sub total £ - £ -
Non monetary assets for charity's own use
Badge stock £ - £ -
Shop stock £ - £ -
Other stock £ - £ -
Land and buildings £ 267,128.00 £ 252,962.00
Motor vehicles £ - £ -
Scouting equipment, furniture etc £ 46,926.96 £ 46,857.00
Sub total £ 314,054.96 £ 299,819.00
Liabilities
Accounts not yet paid £ - £ -
Expenses incurred but not invoiced £ - £ -
Subscriptions not yet paid £ - £ -
Loan - detail £ - £ -
Other liabilities £ - £ -
Sub total £ - £ -
----- End of picture text -----
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on and signed on their behalf by
Signature
Print Name Kathryn Singleton Treasurer Jonathan Smith Chairman
Notes to the accounts
-
1- Comparisons shown where applicable. The Scouting equipment is valued in 2008 with additional equipment added at cost
-
2- The value of land, buildings and property were taken from the insurance valuation
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