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2024-12-31-accounts

1st Eaton Bray & Edlesborough Scout Group Charity number: 300452

Receipts and Payments Accounts

for the

Year Ended 31 December 2024

1st Eaton Bray & Edlesborough Scout Group

CONTENTS

Page
Charity Information 1
Trustees' Report 2-6
Independent Examiner's Report 7
Receipts and Payments Accounts 8-11

1st Eaton Bray & Edlesborough Scout Group

CHARITY INFORMATION

CHARITY NUMBER 300452 GROUP REGISTRATION NUMBER 29733 WITH THE SCOUT ASSOCIATION

TRUSTEES Tania Cornish (Chair) Antony Durrant (Treasurer) Mark Owen (Group Scout Leader) Zachary Allgood (Beaver Leader) Rosie Booth Jo Morran CONTACT ADDRESS 10 Chiltern Avenue Edlesborough Dunstable LU6 2HY SCOUT HUT ADDRESS 71 High Street Edlesborough Dunstable LU6 2HX

Page 1

1st Eaton Bray & Edlesborough Scout Group

TRUSTEES' ANNUAL REPORT From 1 January 2024 to 31 December 2024

Structure, governance and management

Governing document

The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How the charity is constituted

The Group is a trust established under its rules which are common to all Scouts.

Trustee selection methods

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Organisational Structure

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parents' representation (if any) and meets every 2 to 3 months.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

Risk and Internal Control

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Page 2

1st Eaton Bray & Edlesborough Scout Group

TRUSTEES' ANNUAL REPORT (continued) From 1 January 2024 to 31 December 2024

Objectives and activities

Summary of the objectives of the charity

The objectives of the group are as a unit of the Scout Association.

The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

Summary of the main activities in relation to these objects

The annual programme includes a wide variety of activities selected to help our members develop skills, knowledge, confidence and friendships as they grow from young individuals to become young adults. Activities include

Our members are encouraged to become involved in the local community through taking part in the local village summer carnival and parading at St Georges Day and at the village Rememberance Day service.

The programme provides opportunity for members to earn badges to show their progression and development and members are also encouraged to earn activity badges in their own time.

Public benefit

We welcome all young people regardless of personal background, faith, gender or circumstances. Inability to pay membership subscriptions will not preclude admittance to the Scout Group. We will make reasonable adjustments to meet the needs of disabled persons.

In planning our activities for the year we kept in mind at our Trustee meetings the Charity Commission's guidance on public benefit.

Volunteers

The Group relies on the assistance of parent helpers to ensure the safety and wellbeing of its members during Group activities.

Page 3

1st Eaton Bray & Edlesborough Scout Group

TRUSTEES' ANNUAL REPORT (continued) From 1 January 2024 to 31 December 2024

Achievements and performance

Summary of the main achievements in the year

Group

We did not have use of our Scout Hut for the duration of 2024 while the repair works continued, which made for another challenging year using other venues for meetings and trying to get outdoors as much as possible. Despite the difficult circumstances the group was able to deliver another fantastic programme throughout the year. Membership numbers increased to 80 by the end of the year and the group continues to receive plenty of demand and interest from new and prospective members.

In July the village carnival had some of the worst weather in its history. But the Scout group rose to the challenge providing an undercover eating area so guests could escape the bad conditions. We also had mini campfires and the opportunity to make Smores. Despite our efforts, the lower visitor numbers at the carnival meant we only just broke even at what is usually our biggest fundraising event of the year. The theme was 'World of Sport' and the Beavers and Cubs entered the procession in sporting attire, again as a 'walking float', with the Scouts assisting with the carnival bucket collection.

We were unfortunately unable to schedule a Group Camp in 2024 but members had lots of opportunities to spend nights away and attend district events in their sections.

The hut repair project faced a number of challenges and has now become a much bigger, more complicated and more costly undertaking than originally anticipated. There was not much progress through the year as a result, but by the end of 2024 the main hall room has now got a concrete floor. We have moved all equipment into the hall for works to start on the from lobby section of the hut in the new year. We hope to be back in the hut no later than September 2025.

Beaver section highlights

As always the Beavers explored and investigated a wide range of topics and activities throughout the year including: money matters, code-breaking and communications, tennis and the Olympics, the environment and junk modelling, cooking and safety.

Other adventures included an orienteering event, a water activity day at Luton Hoo, a visit to Frogmore Paper Mill and a day at Gulliver's Land theme park joining other district groups for a Beaver takeover event.

Beavers also had two fun-filled overnight camps in Leighton Buzzard. In May it was a Wild West themed camp including a train ride on the Leighton Buzzard narrow gauge railway, and pony riding and feeding. In November it was a Space Sleepover camp including a visit to the theatre to see Boxville: a Time-Travel Craft-Along Adventure.

Page 4

1st Eaton Bray & Edlesborough Scout Group

TRUSTEES' ANNUAL REPORT (continued) From 1 January 2024 to 31 December 2024

Achievements and performance

Summary of the main achievements in the year (continued)

Cub section highlights

The Cubs programme started with activities such art and model making, healthy eating and bushtucker trials, birdwatching and building a weather station and also looking at money management. As the weather improved outdoor activities included den and bivouac building, hikes, scavenger hunts and gardening. And toward the end of the year Cubs had fun with a night wide game, Halloween party, and a Guy Fawkes night at Longrove campsite.

The Cubs also attended the Luton Hoo Water Activity event and were able to experience a range of water based fun, such as canoeing, kayaks and rafting. The Cubs also enjoyed shooting air rifles and racing the Kresta Run at Phasels Wood, visiting Laser Quest in Hemel Hempstead and learning about animal care with a visit to Pets at Home.

In November Cubs attended district events such as the district Cubkhana and the district survival day competition which our Cub team won.

At the end of November the Cubs saw in the start of advent with a Christmas themed sleepover at Lees Wood, including campfire Christmas Carols, crafting and a Christmas dinner.

Scout section highlights

2024 contained a lot of 'TV' themed activities in the Scout Programme, including Taskmaster, Race Across the World (teams had to plan a route across between two locations in the fastest time using limited funds and a variety of travel options), Supermarket Sweep (in Morrisons) and a Big Fat Scouting Quiz of the Year.

Other programme favourites included the chip shop hike and our summer bike ride to Dunstable BMX park. Scouts also became detectives in a murder mystery around Dunstable Town Centre and undertook a Treasure Trail in Tring.

The Scouts competed against other district Scout groups over a number of challenges such as the district quiz, a district wide game, and the HAT challenge, a competition day comprising a hike and other challenging teamwork activities.

In February the Scouts attended a particularly muddy February Freezer camp at Paccar with about 1,500 other Scouts, to have fun with a wide range of activities such as zipwires, laser maze, climbing and abseiling, quadbike, shooting among many others. October saw the return of Scarefest at Gilwell Park, a Halloween themed scout event also with a wide range of outdoor activities, but also including fairground rides, scare mazes, and a huge fireworks and laser spectacular.

Page 5

1st Eaton Bray & Edlesborough Scout Group

TRUSTEES' ANNUAL REPORT (continued) From 1 January 2024 to 31 December 2024

Financial review

Due to concerns of increased central membership fees in 2025, and generally higher costs across the board, the group increased subscription fees from £37 per term to £40 per term from September 2024. That increase in subs, combined with increasing membership numbers, resulted in membership income for the year of £9,092. Just under half of this was paid on to district for central membership fees.

The gift aid claim received in relation to 2023 donations was £1,342. Unfortunately the Summer BBQ only just broke even and there was no other fundraising income, although the group did receive donations of £289 and £87 from Easy Fundraising. Due to the popular attendance at camps and other activities the group had a surplus of about £500 from these events. However, a number of tents had to be disposed of and replacements purchased for £200.

Despite the lower income from the BBQ, and having to pay £558 for rental of alternative meeting premises in the year, prudent budgeting and lower programme activity spend meant the group had a £1,573 cash surplus for the year for normal scouting activities (excluding hut works and amounts in advance relating to 2025).

The group will continue to face enormous financial challenges as a result of the hut floor failure, which now requires the entire internal structure to be demolished for a new floor to be re-laid. To the end of 2024 we have been fortunate to receive £33,035 in grants (£7,610 received in 2024) for which we are extremely grateful. This, together with our reserves of £12,000, provides sufficient funds to complete the concrete sub-base and rebuild the internal structural walls to the property. But additional funds will need to be secured to complete the replacement plumbing and wiring works now needed, to provide a replacement kitchen and bathroom facilities, and to lay a new top floor to the concrete sub-base. Estimated additional funds of £40k are expected to be needed to complete all the works required.

Reserves policy

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should maintain a sum equivalent to 12 months running costs (circa £5000) in its current account at all times..

The Group also has the responsibility to maintain the Scout Hut in good condition for the benefit of current and future members: the Group Executive Committee considers it prudent to carry a reserve of £3000-£5000 against contingent repairs.

Declaration

29 April 2025

This report was approved and authorised for issue by the Board of Trustees on …...................... and signed on its behalf by:

…....................................... Antony Durrant Treasurer

…....................................... Tania Cornish Chair

Page 6

INDEPENDENT EXAMINER'S REPORT to the trLEStee$ of 1 st Eaton Bray & Edlesborough Scout Group (Charity No: 300452) on the accounts for Ihe year ended 31 December 2024 I report to the charty trustees on my exarnination of thg accounts of the above charty for the year ended 31 December 2024 which are sèt out on pages 8 to 11. Respon5ibiliti85 and basis of report As the charty's trustees. you are responsibb for the preparation of the accounts in ac¢(Kdan¢e with the requirements of tre CharYcEas Act 2011 1 Th8 Acr'i. I rèport in rasp6ct ot my èx8min8tion of th8 charity's accounts carried out under sectkx 145 of the Act and in carrying out my examination, I have followed all the applicabk DirectK)ns given by the Charty Commission under section 14515)Ibl ol the Act Indep8ndent examiner's statement I have CoMp￿ted my examlnalon. I confirm that no material matt8rs have com& to my att8nton in conn8ction with the examination which gives mg cause to believe that in, any materkgl respect= th8 accounting records were not kept in accordance wrth sectKJn 130 of the Charitps Act, the accounts not accord with the accounllig records. I have no concerns and have com8 across no other matters in cOnnect￿n wilh the examination lo which attantion shoukl be drawn in thi5 reput in iyder to enabb a proper understanding of the accounts to be reached. &gned.. Name.. Date: oi.oL￿. 2S VATAX ACCOUNTING LTD 18 MARSDEN STRÈET. POUNDBURY OQRCHÉSTER. DORSET DT1 30H TEL.. 01305 265615 FAX.. 0130S 250784 Page 9

1st Eaton Bray & Edlesborough Scout Group

RECEIPTS & PAYMENTS ACCOUNTS

for the period 1 January 2024 to 31 December 2024

GENERAL RECEIPTS AND PAYMENTS ACCOUNTS
Notes
RECEIPTS
Donations, legacies and grants
1
Charitable activities
2
Fundraising
3
Other income
4
Investment income
5
TOTAL RECEIPTS
PAYMENTS
Charitable activities
2
Fundraising
3
Premises costs
6
General overheads
7
Asset and investment purchases
8
TOTAL PAYMENTS
NET CASHFLOW IN/(OUT)
RECONCILIATION OF FUNDS
Total funds brought forward
Net cashflow
TOTAL CASH FUNDS AT YEAR END
9		 Unrestricted
Restricted
Total
£
£
£
6,378
7,610
13,988
10,559
-
10,559
1,788
-
1,788
-
-
-
415
-
415
19,140
7,610
26,750
12,458
-
12,458
1,643
-
1,643
1,272
14,358
15,630
1,468
-
1,468
200
-
200
17,041
14,358
31,399
2,099
(6,748)
(4,649)
Unrestricted
Restricted
Total
£
£
£
21,465
15,286
36,751
2,099
(6,748)
(4,649)
23,564
8,538
32,102
2024
2024		 2023
Total
£
31,025
8,882
3,312
368
155
43,742
11,268
2,381
11,285
1,135
-
26,069
17,673
2023
Total
£
19,078
17,673
36,751

Page 8

1st Eaton Bray & Edlesborough Scout Group

RECEIPTS & PAYMENTS ACCOUNTS

for the period 1 January 2024 to 31 December 2024

STATEMENT OF ASSETS AND LIABILITIES AT 31 DECEMBER 2024

CASH FUNDS

Unrestricted
Restricted
Total
£
£
£
Bank current account
9,898
-
9,898
Bank deposit account
13,340
8,538
21,878
OSM prepaid expense cards
326
-
326
23,564
8,538
32,102
SETS RETAINED FOR CHARITY'S OWN USE
Unrestricted
Restricted
Total
£
£
£
Land & buildings
180,000
-
180,000
Scouting equipment and furniture
15,927
-
15,927
Deposits/places paid for future events
450
-
450
196,377
-
196,377
2024
2024		 2023
Total
£
8,429
28,322
-
36,751
2023
Total
£
180,000
15,727
-
195,727

ASSETS RETAINED FOR CHARITY'S OWN USE

LIABILITIES

BILITIES
Subs paid in advance
Event fees received in advance
Expenses incurred but not yet paid
HAT Challenge 2024 payment due		 Unrestricted
Restricted
Total
£
£
£
-
-
-
976
-
976
58
-
58
600
-
600
1,634
-
1,634
2024		 2023
Total
£
37
-
38
-
75

APPROVAL

29 April 2025

These accounts were approved by the board of trustees on …................................. and signed on their behalf by:

…………………………………….

TANIA CORNISH - Chair

……………………………………. ANTONY DURRANT - Treasurer

99

1st Eaton Bray & Edlesborough Scout Group

NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS

for the period 1 January 2024 to 31 December 2024

Unrestricted
Restricted
Total
£
£
£
1. Donations, legacies and grants
Membership subscriptions
9,092
-
9,092
Less: membership subscriptions paid on
(4,345)
-
(4,345)
Net subscriptions retained
4,747
-
4,747
Gift aid received
1,342
-
1,342
Donations
289
-
289
Grants:
-
-
-
St Mary's Village Carnival
-
110
110
The Burghope Charity
-
1,500
1,500
Bernard Sundley Foundation
-
5,000
5,000
Beds and Luton Community Fund
-
1,000
1,000
6,378
7,610
13,988
2. Charitable activities
Receipts:
Group camp
-
-
-
Section camps and other youth activities
10,559
-
10,559
10,559
-
10,559
Payments:
Scouting programme
1,260
-
1,260
Group camp
-
-
-
Section camps and other youth activities
9,560
-
9,560
Badges and uniform
997
-
997
Group supplies, materials and equipment
641
-
641
12,458
-
12,458
3. Fundraising
Receipts:
Carnival BBQ
1,701
-
1,701
Amazon Smile and Easy Fundraising
87
-
87
Other
-
-
-
1,788
-
1,788
Payments:
Carnival BBQ
1,643
-
1,643
Other
-
-
-
1,643
-
1,643
2024		 2023
Total
£
8,412
(4,316)
4,096
1,404
100
25,425
-
-
-
-
31,025
4,165
4,717
8,882
1,908
3,793
4,240
662
665
11,268
2,918
286
108
3,312
-
2,272
109
2,381

Page 10

1st Eaton Bray & Edlesborough Scout Group

NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS

for the period 1 January 2024 to 31 December 2024

4. Other income
Hall hire (Explorers)
Camp tuck shop
5. Investments
The Scout Association Short Term
Investment Service interest
Barclays deposit account
6. Premises costs
Premises hire
Water & sewerage
Electric and gas
Premises repairs: General
Floor repairs
7. General overheads
Insurance
Paypal/Sumup/Gocrdless fees
Health and Safety
Other general administrative costs
8. Asset and investment purchases
Camping equipment
Sound absorption panels		 Unrestricted
Restricted
Total
£
£
£
-
-
-
-
-
-
-
-
-
-
-
-
415
-
415
415
-
415
588
-
588
164
-
164
466
-
466
54
-
54
-
14,358
14,358
1,272
14,358
15,630
729
-
729
458
-
458
-
-
-
281
-
281
1,468
-
1,468
200
-
200
-
-
-
200
-
200
2024		 2023
Total
£
256
112
368
63
92
155
-
134
402
883
9,866
11,285
716
249
52
118
1,135
-
-
-

Page 11