4[th] Dunstable Group Scout Council Annual General Meeting 14[th] July, 2023 at 7pm Group Headquarters, 109 Jeansway, Dunstable ## **Present** |**Present**|||| |---|---|---|---| |AndyTownend|GroupScout Leader|Kendal Morris|Chair| |Emma Roberts|GroupSecretary|Linda Rooney|GroupTreasurer| |SandyBlake|Executive Member|Jo Crosby|Beaver Scout Leader| |Ian Crosby|Quartermaster|Ian Crosby|Quartermaster| |Charlotte Townend|Squirrels Leader|Mandie Townend|Cub Scout Leader| |Andrew Jephcott|Executive Member|Callum Pollard|Executive Member| **Apologies** – Michael Budd, Margaret Wilson (District Treasurer) Welcome – David & Jeanette Betterton representing Dunstable District ## _Governance_ Managing of the group, not changes in the leadership We must formally adopt the model constitution from Policy, Organisation and Rules Andrew Jephott – nominate Callum Pollard – second ## _Finances_ End Dec 2022 - £20,504.30, NS&I £452 Paying builders final bill from £20,000 ## _Trustee Meetings_ Agree the number who must be present at meetings GSL, Chair and 50% to be present at committee meetings, propsed and continue in this way Mandie Townend - agree Linda Rooney – second ## _Trustee Board_ Stick with four, no objections noted Charlotte Jackson - second ## _Sections_ Strong in all sections January – Squirrels, 1[st] Drey in the District, inundated with enquiries for more members wanting to join but we are full. Have a waiting list, youngest being 18 months, proving very popular. ## _Hut_ Foyer complete. Toilets mostly completed, walls need lining. Mostly cosmetic. Trying to avoid paying contractors so being completed by volunteers. Thank you to those who have already given up time to support. ## _Year summary_ All executive roles filled. Thank you to those who fill other roles and support the sections. Nominations for chair – Kendall Morris Andy Townend – agree Andrew Jephcott - second Secretary – Emma Roberts Andy Townend – agree Sandy Blake - second Treasurer - Linda Rooney Sandy Blake - Second Additional people to nominate to join scheme –nominated – Callum Pollard, Sandy Blake, Ian Crosby and Andrew Jephcott. Callum – ex officio Treasurer proposes using Angela Wood as accounts auditor. Thank you to leaders and committee – running sections, all children love it, keep coming back, bringing friends, give up the time – planning, shopping, resources, weekend for camps, very much appreciated by us and the parents. Also thank you to parents for choosing us. David Betterton – on behalf of district thank you. Mentioned in district AGM as one of two major projects. Pass on congratulations for all hard work. New squirrel colony, first in the district. Leaders have to be trained – Charlotte Jackson now completed hers and awarded a wood badge for being a squirrel leader. Jeanette Betterton – Nominations can take place for awards for members – award of merit for Mandie Townend for all hard work within the group and the building of the premises. Ian Crosby – thank you and mark stepping down of quarter master after five years Meeting closed at 7.30pm ## **4th Dunstable Scout Group Receipts and Payments Account** |||Year start date
Year end date|Year start date
Year end date|Year start date
Year end date| |---|---|---|---|---| ||**For the year**
**from**|**1/1/2022**|**To**|**12/31/2022**| |||||| |**Receipts and payments**||||| |**Receipts**||**2022**
**Unrestricted funds**
**£**
**7,123**
**- 2,900**
**4,223**
**2,192**
**29**
**1,745**
**1,587**
**9,776**
**-**
**14,252**
**14,252**
**-**
**280**
**3,619**
**2,947**
**6,846**
**-**
**4**
**-**
**-**
**-**
**4**
**30,878**
**-**
**30,878**||**2021**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**7,123**||**6,251**| |Less:Membership subscriptions paid on (National/County/Area/District)||**- 2,900**||**- 2,376**| |Net membership subscriptions retained||**4,223**||**3,875**| |Camp/Sleepover/Activity Income||**2,192**||**-**| |Refund on Membership fees||**29**||**-**| |Gift Aid||**1,745**||**1,153**| |Other similar income||**1,587**||**257**| |**Sub total**||**9,776**||**5,285**| |**Grants**||||| |Maintenenace grant||**-**||**-**| |Other grants||**14,252**||**84,286**| |**Sub total**||**14,252**||**84,286**| |**Fundraising (gross)**||||| |Use of Hall /shooting range||**-**||**-**| |Sales of clothing/sundry||**280**||**-**| |Donations, legacies and similar income||**3,619**||**15,290**| |Other fundraising activities||**2,947**||**369**| |**Sub total**||**6,846**||**15,659**| |**Investment income**||||| |Bank interest||**-**||**-**| |NS&I interest||**4**||**542**| |The Scout Association Short Term Investment Service||**-**||**-**| |Property Rent income||**-**||**-**| |Other investment income||**-**||**-**| |**Sub total**||**4**||**542**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**105,772**| |||||| |||||**-**| |||||| |||**30,878**||**105,772**| 1 LT700002 (1st January 2017) ## **4th Dunstable Scout Group Receipts and Payments Account** |||Year start date
Year end date|Year start date
Year end date|Year start date
Year end date| |---|---|---|---|---| ||**For the year**
**from**|**1/1/2022**|**To**|**12/31/2022**| |||||| |**Receipts and payments**||||| |**Payments**||**2022**
**Unrestricted funds**
**£**
**4,495**
**-**
**492**
**152**
**85**
**1,977**
**-**
**-**
**125**
**-**
**1,298**
**33**
**40**
**1,512**
**1,484**
**11,693**
**-**
**170,256**
**-**
**-**
**170,256**
**181,949**
**-**
**181,949**
**- 151,071**
**46,738**
**- 104,333**||**2021**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |Camp costs||**4,495**||**-**| |Adult support and training||**-**||**-**| |Rent||**492**||**243**| |Water and Sewerage||**152**||**9**| |Electricity and Gas||**85**||**239**| |Insurance||**1,977**||**218**| |Repairs and Renewals||**-**||**-**| |Materials and equipment for activities||**-**||**578**| |Printing and photocopying||**125**||**-**| |Cost for Outings||**-**||**-**| |Uniforms||**1,298**||**810**| |AGM and trustee expenses||**33**||**-**| |Donations||**40**||**-**| |Other costs - headquarter redevelopment||**1,512**||**-**| |Error payment correction||**1,484**||**-**| |**Sub total**||**11,693**||**2,097**| |**Investment expenses**||||| |Transfer to NS&I account||**-**||**-**| |Rebuild expenses||**170,256**||**47,235**| |Detail 3||**-**||**-**| |Other fundraising costs||**-**||**-**| |**Sub total**||**170,256**||**47,235**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**49,332**| |||||| |||||**-**| |||||| |||||**49,332**| |||||| |||**- 151,071**||**56,440**| |||**46,738**||**114,080**| |||**- 104,333**||**170,520**| 2 LT700002 (1st January 2017) ## **Statement of assets and liabilities at the end of the year** |**31st Dec 2022**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**20,504**
Bank deposit account
**-**
NS&I account
**455**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**-**
**20,959**
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
**132,870**
Motor vehicles
**-**
Scouting equipment, furniture etc
**6,000**
Other
**-**
**Sub total**
**138,870**
**Liabilities**
Accounts not yet paid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total cash funds**|**31st Dec 2022**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**20,504**
Bank deposit account
**-**
NS&I account
**455**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**-**
**20,959**
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
**132,870**
Motor vehicles
**-**
Scouting equipment, furniture etc
**6,000**
Other
**-**
**Sub total**
**138,870**
**Liabilities**
Accounts not yet paid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total cash funds**|**31st Dec 2021**
**Unrestricted funds**
**£**| |---|---|---| |**Cash funds**||| |Bank current account|**20,504**|**6,170**| |Bank deposit account|**-**|**-**| |NS&I account|**455**|**107,910**| |The Scout Association Short Term Investment Service|**-**|**-**| |Cash/Floats|**-**|**-**| |**Total cash funds**|**20,959**|**114,080**| |**Other monetary assets**||| |Tax claim|**-**|**-**| |Debts due from the County/Area/District/Group|**-**|**-**| |Insurance claim|**-**|**-**| |**Sub total**|**-**|**-**| |**Investment assets**||| |Investment property - detail|**-**|**-**| |Quoted investments|**-**|**-**| |Other investments - detail|**-**|**-**| |**Sub total**|**-**|**-**| |**Non monetary assets for charity's own use**||| |Badge stock|**-**|**-**| |Shop stock|**-**|**-**| |Other stock|**-**|**-**| |Land and buildings|**132,870**|**132,870**| |Motor vehicles|**-**|**-**| |Scouting equipment, furniture etc|**6,000**|**6,000**| |Other|**-**|**-**| |**Sub total**|**138,870**|**138,870**| |**Liabilities**||| |Accounts not yet paid|**-**|**-**| |Expenses incurred but not invoiced|**-**|**-**| |Subscriptions not yet paid|**-**|**-**| |Loan - detail|**-**|**-**| |Other liabilities|**-**|**-**| |**Sub total**|**-**|**-**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 14th of July 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** Signature Print Name Chair 3 LT700002 (1st January 2017) TreaSu￿r 4 LT70000211s1 January 20171 Independent examiner's report to the trustees of 4th Dunstable Scout Group I report to the trustees on my examination of the accounts of the 4th DunstabLe Scout Group for the year ended 31st December 2022. Responsibilities and basis of report As the charity trustees of the 4th Dunstable Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my exarfination of the 4th Dunstable Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed aLI the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 4th Dunstable Scout Group as required by section 130 of the Act: or 2. the accounts do not accord with those records.. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabLe a proper understanding of the accounts to be reached. Signed: Name: AngeLa Wood Relevant professionaL qualification or membership of professional bodies (if any): Association of Accounting Technicians membership no: 192760 Association of Taxation Technicians membership no: 169320 Address: Vaughan Chambers, Vaughan Road, Harpenden, Hertfordshire AL5 4EE Date: 29 April 2023