## **Ampthill Scouts AGM Meeting 1[st] July 2025** **Attendees:** Andy Lou, Jason Hart, Emma Parsons, Lee Howes, Geoff Silk, Rob Galt, Dawn Boughton, Sally Amos, Kirsty Morton, Fiona Collins, Ellie, Gooch, Luke Woodhead, Leigh Tymms, Mike Newman, Kelly Silk ## **Discussion points:** - Minutes from previous AGM (2024) have been circulated and reviewed and no issues have been raised. - Current demand for Scout sections: - 86 active members, over 80 children on waitlists - Hut refurbishment: Cess pit (estimated cost £16k) and garage door (estimated cost £2k) priority projects - Fundraising activities are ongoing - Treasurers’ summary: Finances to end 2024 - Ended just under £22k in current account - £10k kept in reserve, £12k available - Many thanks to Matt Bibby, accounts have been audited and signed off - Andy showcased highlights from last year ## **Nominations for Committee Members:** - Andy Lou nominated Jason Hart for role of Chairperson, seconded by Dawn Boughton, all agreed - Jason Hart nominated Lee Howes for role of Treasurer, seconded by Kelly Silk, all agreed - Jason Hart nominated Kelly Silk for role of Secretary, seconded by Lee Howes, all agreed - Mike, Fiona, Emma and Dawn ## **AOB:** - Luke Woodhead stepping down from role of Scouts leader, thanked by committee for long standing service and commitment. ## **AGM is closed for 2025** 2nd Am thill & Wobum Scout Group . Chari Number 300435 INCOME AND EXPENDITURE ACCOUNT Year to 31st December 2024 I have exarnined Ibe b¢￿$ and w)rds ofthe 2n¢ Ampthill & Woburn Scout GtOUP 8t¥J can confinv the above rEPTE8ents the transactic￿5 forthe yearended 31st Decanber 2024 2024 INCOME Subscri tions Scouts Fund Raisin Hall&E Hire Cam sIGrou Activities Scout activities Cub activities Baaver activities Grants Gift Aid LiiL& Heatin 13.591.13 6,282.94 8￿.00 2,480.23 2,117.97 60.00 S￿.00 7.884.54 184 36 50Q,00 Donations Transactions cleared in Jan but relab.ng to 2024 nore as included above Cash Float Nel to be i nored 197 31 34,491.17 EXPENDITURE hlin & Heali Water & Wi-Fi Hut Maintenanc8 Insurance Cleanin Phone Scout Hut Proiecl Scout Weekly Meetin9 costs Cub Week5y Meeting Costs Beaver Weekl Meelin costs Scoul Trip.s, Cam s. Activities elc Cub Tri s, Carn s, Activities ele Beaver Tri ,Cam Actwities elc Cam s/Grou Activities Misc Membershi .. ￿S & Fe8S Fundraisin Transactions cleared in Jan bul relating to 2024 nore a5 included abov6 Cash lo be i nor8d 1.219.39 867.76 1.844. 1.276.32 3.920.35 121.59 235.48 1.177.67 210.00 407.00 8.03g.37 417.18 7.286.26 3 891.03 £0.00 30.713.76 NET FOR YEAR Ilncome less Expenditur8 CURRENT ACCOUNT enin Bank Balance 0110112024 Outslandin cheLues as at 3111212024 Oulstanding cheques cashed Closin Bank B81ance 3111212024 3 777.41 18.162.40 21.939.81 BUSINESS RESERiiE ACCOUNT enin Balance10110112024 Interest '. Outslandin che ues as at 31112r2024 Closin9. Balance £3111212024) 637.96 9.26 647.22 252.60 449.91 197.31 Cash Float on Hand Dec 2024 Total Balance Actual Closin balan￿ Current Acct Actual Closing balance Business Reserye Acct Net Cash Float 21.939.81 647.22 197.31 22.784.34 CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees 2nd Ampthill & Woburn Scout Group On accounts for the year ended 31st De￿mber 2024 Charity no (if any) 300435 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust"} for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent tfhe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete l ] if not applicable. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: 0£ Name: MAff ÉI CIH Relevant professional qualification(s) or body cIMA- IER Oct 2018 (if any): Address: fu i iotyj GID -£ SFJ Section B Disclosure Only complete if the exafflinei needs to highlight material matters of GonGern (see CC32, Independent examination of charity accounts. directions and guidan￿ for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018