## **SCOUTS 2022 AGM** All Parents/Carers and members of the group are entitled to attend and vote. ## DATE: Weds 20th July 2022 ## ATTENDEES: Committee: Andy Lou, Sally Amos, Luke Woodhead, Kirsty Morton, Dawn Boughton, Paul Breed, Mike Newman, Trish Goode, Geoff Silk, Catherine Worley, Mark Thurgood, Matt Dolling, Kelly Silk Parents: Paul Wills, Debbie Thurgood, Mark & Clare Frary, Andrew & Katherine Patrick APOLOGIES FOR ABESENCE: Tom Vitner, Rachel Gentry, Doug Smith, District Reps ## MINUTES: - Minutes of The Previous AGM reviewed/discussed - no matters arising from previous meeting - Presentation of Annual Accounts and Treasures Report - Discussed funds raised for hut refurbishment - Appointment of Auditors 2022 to 2023 - Accounts with Lyn Palmer to audit - Opportunity for match funding to checked - Now have online banking available - Dawn nominated for other signature with Luke, Trish & Andy - Sally seconded, voted in favour - Nomination of Group Chairman by GSL - Andy formally nominated Tom Vitner to continue as he has done an amazing job - Mark seconded, everyone in favour - Geoff acting as Tom Vitner - Read out Tom’s speech - Group Executive for 2022/23 - Election of Group Committee Officers - Treasurer – Trish nominated, Andy seconded – all in favour - Group Sec – Kelly nominated – Andy seconded – all in favour - Trustees – Catherine nominated, Andy seconded, all in favour - Rachel nominated, Andy seconded, all in - Any Notified Other Business - Plan for hut – survey completed, next step put jobs out for tender, hoping to start works this summer - Priority order of works: Refurb roof & sound insulation, floor improvements, sess pit for toilets - Paul Breed thanked Andy Lou for taking on Group Leader role |**2nd Ampthill & Woburn Scout Group : Charity Number 300435**|**2nd Ampthill & Woburn Scout Group : Charity Number 300435**|**2nd Ampthill & Woburn Scout Group : Charity Number 300435**|**2nd Ampthill & Woburn Scout Group : Charity Number 300435**|**2nd Ampthill & Woburn Scout Group : Charity Number 300435**| |---|---|---|---|---| |**INCOME AND EXPENDITURE ACCOUNT**||||| |**Year to 31st December 2021**||||| |||||| ||I have examined the books and records of the 2nd Ampthill & Woburn Scout Group and
can confrm the above represents the transactions for the year ended 31st December
2021|||| |||||| |||||| |||**2021**||| ||**INCOME**|||| ||Subscriptions|£ 8,376.27||| ||Scouts Fund Raising|£ 1,503.67||| ||Hall & EquipHire|£ 400.00||| ||Camps|£ -||| ||Scout activities|£ 494.00||| ||Cub activities|£ -||| ||Beaver activities|£ -||| ||Grants|£ 18,240.93||| ||Gift Aid|£ -||| ||Lighting& Heating|£ -||| ||Misc|£ -||| ||Donations|£ 1,122.50||| ||cash to be ignored|£ 751.82||| |||**£ 29,385.55**||| |||||| |||||| ||**EXPENDITURE**|||| ||Lighting& Heating|£ 1,445.47||| ||Water|£ 485.82||| ||Hut
Maint|£ 608.99||| ||Insurance|£ 909.89||| ||Cleaning|£ 874.00||| ||Phone|£ 61.92||| ||Scout Hut Project|£ -||| ||Scout WeeklyMeetingcosts|£ 127.05||| ||Cub WeeklyMeetingcosts|£ 308.28||| ||Beaver WeeklyMeetingcosts|£ 178.79||| ||Scout Trips,Camps,Activities etc|£ 1,750.00||| ||Cub Trips,Camps,Activities etc|£ -||| ||Beaver Trips,Camps,Activities etc|£ -||| ||Covid Equip|£ -||| ||Misc|£ 2,028.94||| ||Memberships & Fees|£ 3,240.00||| ||Fundraising|£ -||| ||Cash to be ignored|£ 652.07||| |||||| |||**£ 11,367.08**||| |||||| ||**NET FOR YEAR**|**£ 18,018.47**||| ||**Actual Current Acc Balance**|**£ 51,455.28**||| ||**Opening Current Acc Balance**|**£ 51,555.28**|£ 100.00|| ||**Outstanding cheques as at 31/12/19 **|**£ 100.00**|Chq2936|| ||_Outstanding cheques cashed_||Bank account statement|| ||**Closing Current Acc Balance**|**£ 69,373.75**|£ 69,684.35|| ||**BANK BALANCES at end ofyear**||£ 310.60|| |||||| ||Deposit|**£ 628.88**||| ||interest|**£ 0.09**||| ||Current|**£ 628.97**||| ||Outstandingcheques|_£ 310.60_|Chq2936,2967,2968|| ||||Expenses|Income| ||Cash on Hand at start ofyear|£ 32.00||| ||CASH on hand|£ 131.75|£ 652.07|£ 1,491.82| |||||| |||||| |||||| |||||| ||**sub total Outstanding**|£ -||| ||Acutal Closingbalance current|**£ 69,373.75**||| ||Total Currentplus Deposit|**£ 70,002.72**||| **2nd Ampthill & Woburn Scout Group : Charity Number 300435 INCOME 2020** |DATE|credited on|bank giro
credit|DETAILS|Depositor
/
Arranger|Income|Subscriptions|Scouts Fund
Raising|Camps
Hall &
Equip
Hire
Scout
activities|Camps
Hall &
Equip
Hire
Scout
activities|cub
activities|Beaver
activities|Grants
Gift Aid| |---|---|---|---|---|---|---|---|---|---|---|---|---| |04-Jan-21|04-Jan-21||Mrs Emma Marriot subs pmt||£ 5.00|£ 5.00||||||| |11-Jan-21|11-Jan-21||Go Cardless||£ 300.08|£ 300.08||||||| |14-Jan-21|14-Jan-21||Go Cardless||£ 9.68|£ 9.68||||||| |25-Jan-21|25-Jan-21||Go Cardless||£ 4.84|£ 4.84||||||| |26-Jan-21|26-Jan-21||Go Cardless||£ 83.29|£ 83.29||||||| |29-Jan-21|29-Jan-21||Mary - Subs|CASH|£ 5.00|£ 5.00||||||| |01-Feb-21|04-Jan-21||Mrs Emma Marriot subs pmt||£ 5.00|£ 5.00||||||| |03-Feb-21|03-Feb-21||Go Cardless||£ 9.68|£ 9.68||||||| |08-Feb-21|08-Feb-21||Go Cardless||£ 353.32|£ 353.32||||||| |09-Feb-21|09-Feb-21||Go Cardless||£ 4.84|£ 4.84||||||| |10-Feb-21|10-Feb-21||CBC Grant||£ 4,144.93|||||||£ 4,144.93| |22-Feb-21|22-Feb-21||CBC Grant||£ 4,000.00|||||||£ 4,000.00| |01-Mar-21|01-Mar-21||Mrs Emma Marriot subs pmt||£ 5.00|£ 5.00||||||| |05-Mar-21|05-Mar-21||CBC Grant||£ 2,096.00|||||||£ 2,096.00| |08-Mar-21|08-Mar-21||Go Cardless||£ 319.44|£ 319.44||||||| |01-Apr-21|01-Apr-21||Mrs Emma Marriot subs pmt||£ 5.00|£ 5.00||||||| |12-Apr-21|12-Apr-21||Go Cardless||£ 314.60|£ 314.60||||||| |19-Apr-21|19-Apr-21||Go Cardless||£ 24.20|£ 24.20||||||| |12-Apr-21|12-Apr-21||Go Cardless||£ 9.68|£ 9.68||||||| |04-May-21|04-May-21||Mrs Emma Marriot subs pmt||£ 5.00|£ 5.00||||||| |07-May-21|07-May-21||CBC Grant||£ 8,000.00|||||||£ 8,000.00| |11-May-21|11-May-21||Go Cardless||£ 767.58|£ 767.58||||||| |25-May-21|25-May-21||Go Cardless||£ 35.83|£ 35.83||||||| |01-Jun-21|01-Jun-21||Mrs Emma Marriot subs pmt||£ 5.00|£ 5.00||||||| |08-Jun-21|08-Jun-21||Go Cardless||£ 755.95|£ 755.95||||||| |11-Jun-21|11-Jun-21||Go Cardless||£ 11.63|£ 11.63||||||| |16-Jun-21|16-Jun-21||Go Cardless||£ 140.50|£ 140.50||||||| |17-Jun-21|17-Jun-21||Go Cardless||£ 28.10|£ 28.10||||||| |17-Jun-21|||Big Rock Payments (Clive)|CASH|£ 170.00||||£ 170.00|||| |21-Jun-21|21-Jun-21||Guides Rent||£ 200.00|||£ 200.00||||| |22-Jun-21|22-Jun-21||Go Cardless||£ 28.10|£ 28.10||||||| |22-Jun-21|22-Jun-21||Ampfexi Donation||£ 414.56|||||||| |22-Jun-21|22-Jun-21||Ampfexi Donation||£ 707.94|||||||| |23-Jun-21|23-Jun-21||Go Cardless||£ 28.10|£ 28.10||||||| |25-Jun-21|25-Jun-21||Go Cardless||£ 11.63|£ 11.63||||||| |01-Jul-21|01-Jul-21||Mrs Emma Marriot subs pmt||£ 5.00|£ 5.00||||||| |08-Jul-21|08-Jul-21||Go Cardless||£ 837.36|£ 837.36||||||| |09-Jul-21|09-Jul-21||Go Cardless||£ 23.26|£ 23.26||||||| |01-Aug-21|01-Aug-21||Mrs Emma Marriot subs pmt||£ 5.00|£ 5.00||||||| |09-Aug-21|09-Aug-21||Go Cardless||£ 825.73|£ 825.73||||||| |11-Aug-21|11-Aug-21||Go Cardless||£ 11.63|£ 11.63||||||| |16-Aug-21|16-Aug-21||Go Cardless||£ 39.73|£ 39.73||||||| |23-Aug-21|23-Aug-21||Go Cardless||£ 11.63|£ 11.63||||||| |01-Sep-21|01-Sep-21||Mrs Emma Marriot subs pmt||£ 5.00|£ 5.00||||||| |06-Sep-21|||Box End payments|CASH|£ 324.00||||£ 324.00|||| |07-Sep-21|07-Sep-21||Go Cardless||£ 46.52|£ 46.52||||||| |08-Sep-21|08-Sep-21||Go Cardless||£ 790.84|£ 790.84||||||| |14-Sep-21|14-Sep-21||Go Cardless||£ 11.63|£ 11.63||||||| |16-Sep-21|16-Sep-21||Go Cardless||£ 11.63|£ 11.63||||||| |03-Oct-21|04-Oct-21||Square payments (Fireworks)||£ 2.95||£ 2.95|||||| |07-Oct-21|08-Oct-21||Square payments (Fireworks)||£ 123.00||£ 123.00|||||| |08-Oct-21|08-Oct-21||Go Cardless||£ 744.32|£ 744.32||||||| |11-Oct-21|11-Oct-21||Go Cardless||£ 97.88|£ 97.88||||||| |14-Oct-21|15-Oct-21||Square payments (Fireworks)||£ 20.00||£ 20.00|||||| |18-Oct-21|19-Oct-21||Square payments (Fireworks)||£ 35.00||£ 35.00|||||| |21-Oct-21|22-Oct-21||Square payments (Fireworks)||£ 35.00||£ 35.00|||||| |25-Oct-21|25-Oct-21||Go Cardless||£ 23.26|£ 23.26||||||| |22-Oct-21|25-Oct-21||Square payments (Fireworks)||£ 68.00||£ 68.00|||||| |02-Nov-21|02-Nov-21||Guides Rent||£ 200.00|||£ 200.00||||| |04-Nov-21|05-Nov-21||Square payments (Fireworks)||£ 226.90||£ 226.90|||||| |04-Nov-21|||Income cash Fireworks|CASH|£ 252.82||£ 252.82|||||| |05-Nov-21|05-Nov-21||Income cash Fireworks|CASH|£ 740.00||£ 740.00|||||| |08-Nov-21|08-Nov-21||Go Cardless||£ 744.32|£ 744.32||||||| |09-Nov-21|09-Nov-21||Go Cardless||£ 58.15|£ 58.15||||||| |02-Dec-21|02-Dec-21||Go Cardless||£ 16.47|£ 16.47||||||| |08-Dec-21|08-Dec-21||Go Cardless||£ 732.69|£ 732.69||||||| |09-Dec-21|09-Dec-21||Go Cardless||£ 11.63|£ 11.63||||||| |13-Dec-21|13-Dec-21||Go Cardless||£ 11.63|£ 11.63||||||| |20-Dec-21|20-Dec-21||Go Cardless||£ 23.26|£ 23.26||||||| |21-Dec-21|21-Dec-21||Go Cardless||£ 11.63|£ 11.63||||||| ||||January||£ 407.89|£ 407.89|£ -|£ - £|- £ -|£ -|£ -|£ - £ -| ||||February||£ 8,517.77|£ 372.84|£ -|£ - £|- £ -|£ -|£ -|£ 8,144.93 £ -| ||||March||£ 2,420.44|£ 324.44|£ -|£ - £|- £ -|£ -|£ -|£ 2,096.00 £ -| ||||April||£ 353.48|£ 353.48|£ -|£ - £|- £ -|£ -|£ -|£ - £ -| ||||May||£ 8,808.41|£ 808.41|£ -|£ - £|- £ -|£ -|£ -|£ 8,000.00 £ -| ||||June||£ 2,501.51|£ 1,009.01|£ -|£ 200.00 £|- £ 170.00|£ -|£ -|£ - £ -| ||||July||£ 865.62|£ 865.62|£ -|£ - £|- £ -|£ -|£ -|£ - £ -| ||||August||£ 893.72|£ 893.72|£ -|£ - £|- £ -|£ -|£ -|£ - £ -| ||||September||£ 1,189.62|£ 865.62|£ -|£ - £|- £ 324.00|£ -|£ -|£ - £ -| ||||October||£ 1,149.41|£ 865.46|£ 283.95|£ - £|- £ -|£ -|£ -|£ - £ -| ||||November||£ 2,222.19|£ 802.47|£ 1,219.72|£ 200.00 £|- £ -|£ -|£ -|£ - £ -| ||||December||£ 807.31|£ 807.31|£ -|£ - £|- £ -|£ -|£ -|£ - £ -| ||||always add new month's fgures|30137.37|£ 30,137.37|£ 8,376.27|£ 1,503.67|£ 400.00 £|- £ 494.00|£ -|£ -|£ 18,240.93 £ -| ||||Total income||£ 30,137.37|£ 8,376.27|£ 1,503.67|£ 400.00 £|- £ 494.00|£ -|£ -|£ 18,240.93 £ -| **2nd Ampthill & Woburn Scout Group : Charity Number 300435** ## **EXPENDITURE 2021** |DATE issued|Detail|Receipt
received|Chq
no|Statement
Date|Total|Lighting
& Heating|Water &
Wi - Fi|Hut
Maint|Insurance|Cleaning|Phone|Scout Hut
Project|Beaver Weekly
Meeting costs|Cub Weekly
Meeting costs|Scout
Weekly
Meeting
costs|Beaver
Trips,cam
ps,
activities|Cub
Trips,cam
ps,
activities|Scout
Trips,camps,
activities|Covid
Equip|Misc|Memberships &
Fees|Fundraisin
g|_Check_| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Jan 4, 21|EON DD|||01/04/2021|£ 99.00|£ 99.00|||||||||||||||||£ -| |Jan 5, 21|British Gas DD|||01/04/2021|£ 317.44|£ 317.44|||||||||||||||||£ -| |Jan 13, 21|K A Fraser - Cleaning||2942|02/04/2021|£ 80.00|||||£ 80.00|||||||||||||£ -| |Jan 25, 21|Technology Group DD|||01/25/2021|£ 33.77||£ 33.77||||||||||||||||£ -| |Jan 29, 21|Mary (OSM)||CASH|01/29/2021|£ 5.00|||||||||||||||£ 5.00|||£ -| |Feb 1, 21|British Gas DD|||02/01/2021|£ 115.29|£ 115.29|||||||||||||||||£ -| |Feb 1, 21|EON DD|||02/01/2021|£ 78.00|£ 78.00|||||||||||||||||£ -| |Feb 24, 21|Technology Group DD|||02/24/2021|£ 33.77||£ 33.77||||||||||||||||£ -| |Mar 1, 21|Scout Membership Fees||2943|03/15/2021|£ 3,240.00||||||||||||||||£ 3,240.00|
|£ -| |Mar 1, 21|EON DD|||03/01/2021|£ 78.00|£ 78.00|||||||||||||||||£ -| |Mar 23, 21|Anglian Water|||03/23/2021|£ 6.83||£ 6.83||||||||||||||||£ -| |Mar 23, 21|Technology Group DD|||03/23/2021|£ 33.77||£ 33.77||||||||||||||||£ -| |Mar 23, 21|BT DD|||03/23/2021|£ 15.48||||||£ 15.48||||||||||||£ -| |Apr 1, 21|EON DD|||04/01/2021|£ 78.00|£ 78.00|||||||||||||||||£ -| |Apr 27, 21|Technology Group DD|||04/27/2021|£ 33.77||£ 33.77||||||||||||||||£ -| |May 4, 21|EON DD|||05/04/2021|£ 78.00|£ 78.00|||||||||||||||||£ -| |May 7, 21|K A Fraser - Cleaning||2944|07/08/2021|£ 120.00|||||£ 120.00|||||||||||||£ -| |May 17, 21|Box End Park||2945|06/21/2021|£ 550.00|||||||||||||£ 550.00|||||£ -| |May 27, 21|Technology Group DD|||05/27/2021|£ 33.77||£ 33.77||||||||||||||||£ -| |Jun 1, 21|EON DD|||06/01/2021|£ 78.00|£ 78.00|||||||||||||||||£ -| |Jun 17, 21|K A Fraser - Cleaning||2947|07/08/2021|£ 80.00|||||£ 80.00|||||||||||||£ -| |Jun 17, 21|Clive Fisher - Big Rock||2946|07/12/2021|£ 82.00|||||||||||||£ 82.00|||||£ -| |Jun 17, 21|Clive Fisher - Big Rock||CASH||£ 170.00|||||||||||||£ 170.00|||||£ -| |Jun 17, 21|Harley Plumbing||2948|06/30/2021|£ 156.00|||£ 156.00|||||||||||||||£ -| |Jun 23, 21|Karen - Expenses - BBQ||2949|07/08/2021|£ 707.94|||||||||||||||£ 707.94|||£ -| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 2ND /•AND WOBURN SCOUT GROUP A￿￿TkILL On accounts for the year ended 2021 Charity no (if any) 300435 Set out on pages l)èe!%,' I report to the trustees on my examination of the accounts of the above charity (°the Trust") for the year ended 3111212021. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 {"the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5}(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's ststement come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordan￿ with section 130 of the Charities Act: or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements con￿mIng the fo￿ and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fairf view which is not a matter considered as part of an independent examination. I have no cOn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: Name: Lyn Palmer Relevant professional qualification(s) or body (if any): nla Address: Zi tsuTrS5146Lt S7K2£r, 4)UPTHILL £É2)£, 2fyJ Oct 2018 IER Section B Disclosure Only complete if the examiner needs to highlight material matters of concem {see CC32, Independent examination of chartty accounts: directions and guidance for examiners). Give he￿ brief details of any items that the examiner wishes to disclose. IER Oct 2018