Annual Report of the Trusteee of the Whittlesford Memorial Hall for the Year ending 3181 March 2023 Registered Charity: 300428 CotresEM)ndence Addre&s: The Parish ClerL 7 Newton Road, JKhittlesfor¢ Catnbridge. CB22 4PF Founded by: A TnLgt Deed dated la Septemb¢r 1922. as amend￿ by a furth¢r Deed dated 23rd November 1923 ,and replaced by a Charity Scheme dated 14th Augiist 2000 TnLStee . The Whittlesford Parish Council Bwlkers: Santander AIMS: Our restxmsibility is to provide and maintsxn a Hall for use by the inhabitants of ittlesford without distinction of ￿litical, religious OT other Opinions, including for meetings, lectures, classes and other fonns of recreation and leisure-time Occupatio￿ with the object improving th¢ conditions of like for the inhabitants of the village. ORGANISATION: Under the provision of a Trust Deed and a Scheme of An￿lgernent, the management of the Hall is vested in a Conllnittee, whose members are appointed by the Ivhittlesford Parish Council. ACHIEVEMENTS: The Hall h&s continued to provide a vital meettng place for members of the village and for Clubs and Societies. In particular, the Hall continued to host early years educational provision for the village via the Whitsers Prfrschool organisation, that otmtes from the Hall during school terni.time. During the year further impmvements were made in the facilities provided at the Hall and new lighting w&s instslled in the main I￿ll. The Trustee would like to Tecord its thanks to the members of the Hall Management Committee and the caretaker for their work during the year. The village continues to benefit from their vitsl Work for the Lx)rnmunity. Signe Dated 313t January 2024 Dr Richard Williams Chair of the Ivbittlesford Parish Council. 3//ilZ< ## **Whittlesford Memorial Hall BALANCE SHEET 31/03/2023** |**ASSETS**
**Fixed Assets**
Building
Equipment
Provision for depreciation
**Total Fixed Assets**
**Cash at bank and in hand**
Current Account 35365187
Deposit Account 0321 1525
**Total Cash at bank and in hand**
**VAT Debtor**
**Other debtors**
**Total Current Assets**
**Current liabilities**
Accounts Payable
Accruals and deferred income
S.106 Funds
**Total Current Liabilities**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**Long Term Liabilities**
**NET ASSETS**
Retained Earnings
Valuation of Building
Surplus for the Year
**Charity funds**|**31 Mar 23**
400,000
69,846
-49,217
**420,629**
30,457
81,686
112,143
2,403
1,508
116,054
344
936
3,573
4,853
111,201
531,830
0
0
**531,830**
123,310
400,000
8,520
**531,830**|**31 Mar 22**| |---|---|---| |||400,000
68,285
-46,203| |||**422,082**
31,993
72,622| |||104,615| |||1,364
680| |||106,659| |||738
1,120
3,573| |||5,431| |||101,228| |||523,310
0| |||0| |||**523,310**| |||107,040
400,000
16,270| |||**523,310**| Page 1 of 6 ## **Whittlesford Memorial Hall** |**Whittlesford Memorial Hall**||| |---|---|---| |**Income/Expenditure 31/03/2023**
**Note**
**Income**
**E.On Feedback tariff monies**
**Hall Rental**
**Interest Income**
**Other Income**
**Grant Income (Covid)**
**s.106 Grant**
**1**
**PC Grant amortization**
**Total Income**
**Gross Profit**
**Expense**
**Admin cost - labour**
**Cleaning and Caretaking**
**Labour**
**Materials**
**Subcontract**
**Total Cleaning and Caretaking**
**Depreciation Expense**
**Insurance**
**Licences and Permits**
**Maintenance**
**Building Maintenance**
**2**
**Equipment Repairs**
**3**
**Total Maintenance**
**Marketing costs**
**Annual Accounts fees**
**Treasurers fees**
**Software**
**Small equipment purchases**
**Sundry Small Expenses**
**Telephone & Wifi**
**Utilities**
**Gas & Electric**
**Waste Removal**
**Water**
**Total Utilities**
**Total Expense**
**Net Ordinary Income**
**Surplus for the Year**|**April 22**
**to Mar'23**
4,898
33,705
1,063
555
0
0
0
**40,221**
**40,221**
5,100
4,850
466
1,185
**6,501**
3,014
1,442
252
5,706
1,603
**7,309**
155
425
1,755
238
364
101
3,922
740
383
**5,045**
**31,701**
8,520
**8,520**|**April 21**
**to Mar'22**| |||4,148
25,177
7
10,667
0
2,000| |||**41,999**| |||**41,999**
4,800
4,560
327
689| |||**5,576**
3,770
1,500
70
2,675
349| |||**3,024**
227
512
674
88
1,070
15
49
3,824
993
-203| |||**4,614**| |||**25,729**
16,270| |||**16,270**| Page 2 of 6 ## Notes - **1** Following the end of the Covid restrictions hall bookings have returned to pre-pandemic levels. The Hall is now operating at close to full capacity. Costs also increased as a result of returning to full operational capacity and the need to get back on track with deferred maintenance projects. |**2**|Main projects|| |---|---|---| ||Annual and periodic inspections|**£1116**| ||Remedial work following periodic|| ||inspection|**£1559**| ||Redecoration|**£478**| ||New bin enclosure|**£530**| ||Emergency plumbing repairs|**£400**| |**3**|Main projects|| ||Annual contracts and PAT|| ||Testing|**£490**| ||New case for and consumables|| ||for defibrillator|**£583**| Page 3 of 6 |**Fixed Assets**|||**Cost**|**Cost**|||||||| |---|---|---|---|---|---|---|---|---|---|---|---| ||**Date Acquired**|**Qty**|**Cost**|**Current year**|**Depreciation period (years)**|**Depreciation in previous**
**years B/F**|**NBV at year opening**|**Months depreciated in year**|**Depreciation for year 2022-**
**23**|**Year End Net Value**|**Total Depreciation C/F**| ||||||||||||| |**Curtains - Main Hall|05/02/1999|8|£763.38|0.00|3|£762.38|£1.00|12|£0.00|£1.00|£762.38| |**Curtains - Back of Stage|26/03/1999|1|£154.93|0.00|3|£153.93|£1.00|12|£0.00|£1.00|£153.93| |**Curtains - Millennium Room|
26/09/1999||£497.73|0.00|3|£496.73|£1.00|12|£0.00|£1.00|£496.73| |Stage equipment|09/11/2001|1|£1,210.68|0.00|5|£1,209.68|£1.00|12|£0.00|£1.00|£1,209.68| |*Piano|06/04/2001|1|£1.00|0.00|N/A|£0.00|£1.00|12|£0.00|£1.00|£0.00| |*Refrigerator|06/04/2001|1|£1.00|0.00|N/A|£0.00|£1.00|12|£0.00|£1.00|£0.00| |*Stage system(original)|06/04/2001||£3,500.00|0.00|3|£3,499.00|£1.00|12|£0.00|£1.00|£3,499.00| |*Chairs|06/04/2001|195|3,510.00|0.00|3|£3,509.00|£1.00|12|£0.00|£1.00|£3,509.00| |Tables|04/11/2002|10|1,401.56|0.00|3|£1,400.56|£1.00|12|£0.00|£1.00|£1,400.56| |Tables|27/08/2004|10|731.02|0.00|3|£730.02|£1.00|12|£0.00|£1.00|£730.02| |Table truck & chair trolley|27/08/2004||432.25|0.00|3|£431.25|£1.00|12|£0.00|£1.01|£431.25| |Shed|04/08/2005||3,244.65|0.00|5|£3,243.65|£1.00|12|£0.00|£1.01|£3,243.65| |Headset mikes|12/08/2005||688.46|0.00|3|£687.46|£1.00|12|£0.00|£1.01|£687.46| |Liebherr UKS 5000 Fridge|19/10/2007|1|612.77|0.00|5|£612.76|£0.00|12|£0.00|£1.01|£612.76| |Hand driers|14/11/2011||806.59|0.00|5|806.59|0.01|12|0.00|0.01|806.59| |Solarpanels|30/11/2011||25,175.00|0.00|25|10,582.33|14,592.67|12|1,007.00|13,585.67|11,589.33| |Underfloor heating|16/08/2010||1,219.50|0.00|10|1,219.50|0.00|12|0.00|0.00|1,219.50| |Main Hall curtains|30/07/2014||718.87|0.00|5|718.87|0.00|12|0.00|0.00|718.87| |Chairs|05/08/2014||4,553.10|0.00|5|4,553.10|0.00|12|0.00|0.00|4,553.10| |10 x Tables|15/05/2015||681.93|0.00|5|681.93|0.00|12|0.00|0.00|681.93| |Drinks cooler|03/08/2015||512.40|0.00|5|512.40|0.00|12|0.00|0.00|512.40| |Boiler|31/10/2017||4,490.42|0.00|5|3,966.54|523.88|12|523.88|0.00|4,490.42| |A/C unit|31/10/2017||3,603.00|0.00|5|3,182.65|420.35|12|420.35|0.00|3,603.00| |Tables|10/10/2017||1,091.33|0.00|5|964.01|127.32|12|127.33|0.00|1,091.34| |Henryvacuum cleaner|10/10/2017||141.66|0.00|5|125.13|16.53|12|16.53|0.00|141.66| |6 x small tables|06/02/2019||454.32|0.00|5|280.15|174.17|12|90.86|83.31|371.01| |Under Stage Storage|23/08/2019||8,000.00|0.00|10|1,866.66|6,133.34|12|800.00|5,333.34|2,666.66| |Micro-Wave Oven|27/11/2021||87.50||5|17.50|70.00|12|17.50|52.50|35.00| ||||£68,285.05|0.00||£46,213.78|£22,071.27||£3,003.44|£19,068.86|£49,217.20| |New Lighting|||1,561.00||10|||||1,561.00|| ||||||||||||| ||||**£69,846.05**|**-**
**£**||**£46,213.78**|**£22,071.27**||**£3,003.44**|**£20,629.86**|**£49,217.20**| ||||||||||||| Page 4 of 6 **Whittlesford Memorial Hall Creditors** **As of 31 March 22** ## **Accounts Payable** |**Accounts Payable**||| |---|---|---| ||£|| |Eon - Electricity||344| |||344| |**Accruals and Deferred income**||| |Gas||| |Electricity||| |Water||128| |Telephone||| |Software||| |Accounts||425| |Treasurers Fees||383| |||936| Page 5 of 6 **Whittlesford Memorial Hall A/R Ageing Summary As of 31 March 2022** **Eon Credit balances on creditor account** **£448** Page 6 of 6 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the truste members of Imiittlesford Memorial Hall On accounts for the year gnded 31¥t March 2023 Charlty no (If any) 300428 Set out on pago$ 1to2 I report to the trustees on my examination of the accounts of the above tharity fthe Trusf) for the year ended 31# March 2023. Rèsponslbllftles and basis of report As the thar¥Vs trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charrties Act 2011 rthe Acr). I report in respect of my examinalion of the T￿￿rS accounts carrbed out under seclion 145 of the 2011 Act and in carying out my examination, I have followed all the apr4icable t￿reCtionS given by th8 Charity Commission under section 145(5)(b) of the Act. Independent I have comFAeted my examination. I confirm that no material matters havè •xamln•fs stat•ment come to my attention in connection with the examination which gives me cause to believe that in, any material restEd: the accounting records ￿re not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records,. or the accounts dKI not ccvnply with the applicable requirements conceming the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no COn￿mS and have Come across no other matters in Connection wÉlh the examination to which attention should be drawn in this report in order to enatAe a proper urKlerstanding of the accounts to be reached. 1210712023 Signed: Name: rim Phiuips" Director, Tim Phillips & Co Ltd Rthvant professional qualification{s> or body {If any): Piu4i1erlbSP) and a Tntsi& Cth)yny serv￿ ProvvJerif¢sp) vndeflfve mO￿Y LauTr*w Reg￿tiOnS (MLRI. r8g*tsredfAh re9￿al8d by HM Re¥8nu8 and Cu8tom8 IHMRCI. MLR Regi51ra￿D Nwthr. 12289511. Address: Cart House 2, CoFley Hill Business PaTk. Cambrhdge Road, Babraham Cambridge C822 3GN IER Oct 2018