Annual Report for the year ending 318t March 2022 of the Trustee of Whittlesford Memorial Hall A Chartty, registered number 3(W28 Correspondent: Mrs M. Swann (Clerk to the Trustee) 7 Newton Road Whtttlesford Cambridge C822 4PF Founded by: A Trust Deed dated 1" September 1922 Amended by a deed dated 23° November 1923 Rep￿￿1 by a Scheme dated 14" August 201x1 Trustee.. The Parish C￿nCil of Ihthittlesford. Bankers.. Santander Commercial BanK B(K)Ile. AIMS: Our fesponsibilty is to provide and maintain a Hall for use by the inhabitants of Whtttlesford and beyond without distinctM)n of polthcal, re11q￿u8 or other opinions. including use for meetings, lectu￿$ and classes. and other forns of recrealion and leisure-time txcupth"on. with the objec* of improving the Cc￿drt1on of lrfe. ORGANISATION: Under the WOWSK)ns ofthe Twst Deed as amended by a Scheme of Arrangement the Management of the Hall is in Ihe hands of a Committee. consisting of any two or more members of Whittiesford Par￿h C¢xJncil. They a￿ assisted by other opted volunteers. ACHIEvEMEP￿S. During the year the folkA¥ing improvements were achieved:_ Replacement of hot Yater tank fjtchen redecorated Cleady the unwecedented pandemic imr*d the rental income revenue significantty. However. V￿ were successful in obtaining all availab￿ support and restart grants. Finally I wish to ackn(w* the voluntary team members of the Management Committee.. David Toop Ichairman). Pam Freeman,ITrustee Representative) Felictty de Vrtes {Trustee RepresentatNe), Arthur Greaves.(Truslee Chaim7anl Martin Livennore {Secretaryl, Tim Stone, Paul Tibble {Treasurer), Penny Toop (Booking Clerk) and our Cleanerlcaretaker Beverley Amold who maintatns the Hal in an excellent condition. Signed Chairman of th6 Trust Date f/ii]T ## **Whittlesford Memorial Hall BALANCE SHEET 31/03/2022** |**ASSETS**
**Fixed Assets**
Building
Equipment
Provision for depreciation
**Total Fixed Assets**
**Cash at bank and in hand**
Current Account 35365187
Deposit Account 0321 1525
**Total Cash at bank and in hand**
**VAT Debtor**
**Other debtors**
**Total Current Assets**
**Current liabilities**
Accounts Payable
Accruals and deferred income
S.106 Funds
**Total Current Liabilities**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**Long Term Liabilities**
Parish Council grant paid in advance
**NET ASSETS**
Reserves
Retained Earnings
Valuation of Building
Surplus for the Year
**Charity funds**|**31 Mar 22**
400,000
68,285
-46,203
**422,082**
31,993
72,622
104,615
1,364
680
106,659
738
1,120
3,573
5,431
101,228
523,310
0
0
**523,310**
26,019
81,021
400,000
16,270
**523,310**|**31 Mar 21**| |---|---|---| |||400,000
68,198
-42,433| |||**425,765**
13,049
72,623| |||85,672| |||1,660
441| |||87,772| |||811
1,225
2,461| |||4,497| |||83,275| |||509,040
2,000| |||2,000| |||**507,040**| |||26,019
72,337
400,000
8,684| |||**507,040**| Page 1 of 7 ## **Whittlesford Memorial Hall** |**Income/Expenditure 31/03/2022**
**Note**
**Income**
**E.On Feedback tariff monies**
**Gifts and Donations Income:**
**Hire of tables**
**Total Gifts and Donations Income**
**Hall Rental**
**Interest Income**
**Grant Income (Covid)**
**s.106 Grant**
**1**
**PC Grant amortization**
**Total Income**
**Gross Profit**
**Expense**
**Admin cost - labour**
**Cleaning and Caretaking**
**Labour**
**Materials**
**Subcontract**
**Total Cleaning and Caretaking**
**Depreciation Expense**
**Gifts and Donations**
**Insurance**
**Licences and Permits**
**Maintenance**
**Building Maintenance**
**2**
**Equipment Repairs**
**Maintenance - Other**
**Total Maintenance**
**Marketing costs**
**Annual Accounts fees**
**Treasurers fees**
**Rent**
**Software**
**Small equipment purchases**
**Office supplies**
**Sundry Small Expenses**
**Website**
**Telephone & Wifi**
**Utilities**
**Gas & Electric**
**Waste Removal**
**Water**
**Total Utilities**
**Total Expense**
**Net Ordinary Income**
**Surplus for the Year**|**April 21**
**to Mar'22**
4,148
25,177
7
10,667
2,000
**41,999**
**41,999**
4,800
4,560
327
689
**5,576**
3,770
1,240
70
2,675
349
**3,024**
227
512
674
88
1,070
15
49
3,824
993
-203
**4,614**
**25,729**
16,270
**16,270**|**April 20**
**to Mar'21**| |---|---|---| |||4,442
6,968
17
22,907
2,000| |||**36,334**| |||**36,334**
4,800
4,560
445
1,259| |||**6,264**
3,869
1,198
299
5,954
116| |||**6,070**
183
270
187
129
2,929
1,062
390| |||**4,381**| |||**27,650**
8,684| |||**8,684**| Page 2 of 7 ## Notes - **1** The Hall revenues were again impacted by the covid pandemic and a slow return of confidence by the Hall's users. However the grants secured pushed the income towards normal levels. This normalised level of income combined with reduced costs, partially as a result of the lower level of use, - meant that the Hall recorded a significant surplus. - **2** Main projects Sanitisation stations Audio visual equipment replacement Security equipment replacement Tree surgery and hedge work Page 3 of 7 |**Fixed Assets**|||**Cost**|**Cost**|||||||| |---|---|---|---|---|---|---|---|---|---|---|---| ||**Date Acquired**|**Qty**|**Cost**|**Current year**|**Depreciation period (years)**|**Depreciation in previous**
**years B/F**|**NBV at year opening**|**Months depreciated in year**|**Depreciation for year 2021-**
**22**|**Year End Net Value**|**Total Depreciation C/F**| ||||||||||||| |Solarpanels|30/11/2011||25,175.00|0.00|25|9,575.33|15,599.67|12|1,007.00|14,592.67|10,582.33| |Underfloor heating|16/08/2010||1,219.50|0.00|10|1,219.50|0.00|12|0.00|0.00|1,219.50| |Main Hall curtains|30/07/2014||718.87|0.00|5|718.87|0.00|12|0.00|0.00|718.87| |Chairs|05/08/2014||4,553.10|0.00|5|4,553.10|0.00|12|0.00|0.00|4,553.10| |10 x Tables|15/05/2015||681.93|0.00|5|681.93|0.00|12|0.00|0.00|681.93| |Drinks cooler|03/08/2015||512.40|0.00|5|512.40|0.00|12|0.00|0.00|512.40| |Boiler|31/10/2017||4,490.42|0.00|10|3,068.45|1,421.97|12|898.08|523.88|3,966.54| |A/C unit|31/10/2017||3,603.00|0.00|10|2,462.05|1,140.95|12|720.60|420.35|3,182.65| |Tables|10/10/2017||1,091.33|0.00|5|745.74|345.59|12|218.27|127.32|964.01| |Henryvacuum cleaner|10/10/2017||141.66|0.00|5|96.80|44.86|12|28.33|16.53|125.13| |6 x small tables|06/02/2019||454.32|0.00|5|189.28|265.04|12|90.86|174.17|280.15| |Under Stage Storage|23/08/2019||8,000.00|0.00|10|1,066.66|6,933.34|12|800.00|6,133.34|1,866.66| ||||£68,197.55|0.00||£42,433.13|£25,764.41||£3,763.13|£22,001.31|£46,196.24| ||||||||||||| |Micro-Wave Oven|27/11/2021||87.50||5|||12|17.50|70.00|17.50| ||||||||||||| ||||**£68,285.05**|**-**
**£**||**£42,433.13**|**£25,764.41**||**£3,780.63**|**£22,071.31**|**£46,213.74**| Page 4 of 7 **Whittlesford Memorial Hall Creditors** **As of 31 March 22** ## **Accounts Payable** |**Accounts Payable**|| |---|---| |Accountibbleity
E-on Electricity
SCDC|£
139
390
209| ||738| ## **Accruals and Deferred income** |Gas
Electricity
Water
Telephone
Software
Accounts
Deferred Income|590
130
400| |---|---| ||1120| Page 5 of 7 **Whittlesford Memorial Hall A/R Ageing Summary As of 31 March 2022** **Eon Credit balances on creditor account** **£680** Page 6 of 7 ## **Independent Examiner's Report to the Trustees of "Whittlesford Memorial Hall" Registered Charity 300428** I report on the accounts of the Trust for the year ended 31st March 2022 ## **Respective responsibilities of the trustees and examiner.** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. ## It is my responsibility: - to examine the accounts (under section 43(3)(a) of the 1993 Act); - to follow the procedures laid down in the General Directions given by the Charity Commissioner (under sectiopn 43(7)(b) of the 1993 Act; - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations for you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent Examiner's statement** In connection with my examination, NO matter has come to my attention: - (1) which gives me reasonable cause to believe that, in any material respect, the requirements - to keep accounting records in accordance with section 41 of the 1993 Act, and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or (2) to which, in my opinion, attention should be drawnin order to enable a proper understanding of the accounts to be reached. Name: Tim Phillips Address: Tim Phillips & Co., Accountants Cart House 2, Copley Hill Business Park Cambridge Road, Babraham Cambridge CB22 3GN Date 13/06/2022 Page 7 of 7 Annual Report for the year ending 31st March 2022 of the Trustee of Whittlesford Memorial Hall A Charity, registered number 31))428 Correspondent: Mrs M. Swann (Clerk to the Trustee) 7 Newton Roaj Wthtttlesford Cambridge CB22 4PF Founded by: A Trust Deed dated 1" September 1922 Amended by a d*1 dated 23° November 1923 RepSwd by a s(*￿Me dated 14th August 2000 The Parish c(￿nCil of ￿hitt￿fOrd. Trustee: Bankers: Santander Commercial Bank, Boots. AIMS." Our responsibilty is to provFde and maintsin a Hall for use by the inhabitants of Whittlesford and beyond viithout distin￿lOn of political. religious or other opinions, including use for meetings, ledures and classes, and other fomis of recreation and leisure-time occupation. with the object of improving the corKlition of life. ORGANISATION: Under the provis￿n$ ofthe Twst Deed as amended by a Scheme of Arrangement the Managemenl of the Hall is in the hands of a Committee, consisting of any Iwo or more members of Whrttlesford Par￿h Council. They are assisted by other opted volunteers. ACHIEVEME1￿8. During the year the fdlrywrrYJ improvements were achieved.'- Repfacemenl of hot watw tank Kitchen redec￿￿ed Clearty the unprecedented pandemtc imp*ed the rental inc