## Annual Report for the year ending 31[st] March 2021 of the Trustee of Whittlesford Memorial Hall A Charity, registered number 300428 Correspondent:Mrs M. Swann (Clerk to the Trustee) 7 Newton Road Whittlesford Cambridge CB22 4PF Founded by: A Trust Deed dated 1[st] September 1922 Amended by a deed dated 23[rd] November 1923 Replaced by a Scheme dated 14[th] August 2000 Trustee: The Parish Council of Whittlesford. Bankers: Santander Commercial Bank, Bootle. **AIMS:** Our responsibility is to provide and maintain a Hall for use by the inhabitants of Whittlesford and beyond without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and other forms of recreation and leisure-time occupation, with the object of improving the condition of life. **ORGANISATION:** Under the provisions of the Trust Deed as amended by a Scheme of Arrangement the Management of the Hall is in the hands of a Committee, consisting of any two or more members of Whittlesford Parish Council. They are assisted by other co-opted volunteers. **ACHIEVEMENTS:** During the year the following improvements were achieved:- - Replacement of kitchen ceiling tiles with fire retardant tiles - Main Hall redecorated - Finger guards and Chubb door guards either replaced, serviced and updated Clearly the unprecedented pandemic impacted the rental income revenue significantly. However, we were successful in obtaining all available support and restart grants. Finally I wish to acknowledge the voluntary team members of the Management Committee: David Toop (Chairman), Pam Freeman,(Trustee Representative) Arthur Greaves,(Trustee Chairman) Sarah Lee, Martin Livermore (Secretary), Tim Stone, Paul Tibble (Treasurer), Penny Toop (Booking Clerk) and our Cleaner/Caretaker Beverley Arnold who despite the prevailing difficult circumstances ensured that the Hall was fit for purpose and COVID compliant. Signed Chairman of the Trustee Date **31 Mar 21** ## **Whittlesford Memorial Hall BALANCE SHEET 31/03/2021** ||**31 Mar 21**| |---|---| |**ASSETS**
**Fixed Assets**
Building
Equipment
Provision for depreciation
**Total Fixed Assets**
**Cash at bank and in hand**
Current Account 35365187
Deposit Account 0321 1525
**Total Cash at bank and in hand**
**VAT Debtor**
**Other debtors**
**Total Current Assets**
**Current liabilities**
Accounts Payable
Accruals and deferred income
S.106 Funds
**Total Current Liabilities**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**Long Term Liabilities**
Parish Council grant paid in advance
**NET ASSETS**
Reserves
Retained Earnings
Valuation of Building
Surplus for the Year
**Charity funds**|400,000
68,198
-42,433| ||**425,765**
13,049
72,623| ||85,672| ||1,660
441| ||87,772| ||811
1,225
2,461| ||4,497| ||83,275| ||509,040
2,000| ||2,000| ||**507,040**| ||26,019
72,337
400,000
8,684| ||**507,040**| **31 Mar 20** 400,000 68,198 -38,564 **429,634** 11,790 62,606 74,396 3,166 77,561 128 2,250 2,461 4,839 72,722 502,356 4,000 4,000 **498,356** 26,019 56,349 400,000 15,989 **498,356** ## **Whittlesford Memorial Hall** |**Income/Expenditure 31/03/2021**
**Note**
**Income**
**E.On Feedback tarif monies**
**Gifts and Donations Income:**
**Hire of tables**
**Total Gifts and Donations Income**
**Hall Rental**
**Interest Income**
**Grant Income (Covid)**
**s.106 Grant**
**1**
**PC Grant amortization**
**Total Income**
**Gross Proft**
**Expense**
**Admin cost - labour**
**Cleaning and Caretaking**
**Labour**
**Materials**
**Subcontract**
**Total Cleaning and Caretaking**
**Depreciation Expense**
**Gifts and Donations**
**Insurance**
**Licences and Permits**
**Maintenance**
**Building Maintenance**
**2**
**Equipment Repairs**
**Maintenance - Other**
**Total Maintenance**
**Marketing costs**
**Annual Accounts fees**
**Treasurers fees**
**Rent**
**Software**
**Ofce supplies**
**Sundry Small Expenses**
**Website**
**Telephone & Wif**
**Utilities**
**Gas & Electric**
**Waste Removal**
**Water**
**Total Utilities**
**Total Expense**
**Net Ordinary Income**
**Surplus for the Year**|**31 Mar 21**
4,442
4,296
10
**10**
6,968
29,883
17
181
22,907
0
8,184
2,000
2,000
**36,334**
**44,553**
**36,334**
**44,553**
4,800
3,600
4,560
4,410
445
686
1,259
1,499
**6,264**
**6,595**
3,869
4,018
1,198
1,432
299
311
5,954
5,065
116
419
0
**6,070**
**5,485**
143
183
270
270
806
75
187
39
0
129
181
2,929
3,595
1,062
1,006
390
1,010
**4,381**
**5,611**
**27,650**
**28,565**
8,684
15,989
**8,684**
**15,989**
**April 20**
**to Mar'21**
**Apr '19 to**
**Mar' 20**|**31 Mar 21**
4,442
4,296
10
**10**
6,968
29,883
17
181
22,907
0
8,184
2,000
2,000
**36,334**
**44,553**
**36,334**
**44,553**
4,800
3,600
4,560
4,410
445
686
1,259
1,499
**6,264**
**6,595**
3,869
4,018
1,198
1,432
299
311
5,954
5,065
116
419
0
**6,070**
**5,485**
143
183
270
270
806
75
187
39
0
129
181
2,929
3,595
1,062
1,006
390
1,010
**4,381**
**5,611**
**27,650**
**28,565**
8,684
15,989
**8,684**
**15,989**
**April 20**
**to Mar'21**
**Apr '19 to**
**Mar' 20**| |---|---|---| |||**44,553**| |||**44,553**
3,600
4,410
686
1,499| |||**6,595**
4,018
1,432
311
5,065
419
0| |||**5,485**
143
270
806
75
39
0
181
3,595
1,006
1,010| |||**5,611**| |||**28,565**
15,989| |||**15,989**| ## Notes - **1** The accounts were impacted by the covid pandemic. Hall bookings were decimated by the restrictions imposed. The Hall also supported the Whittlesford Playgroup who themsleves navigated through some unfamiliar territory. We were however able to recoup all of our ongoing costs by claiming £23k in Government and Local Government grants. **2** Main projects Main Hall redecoration Lighting Paving and Bollards Independènt EMamineT'S Rel>￿t to the Trustees ol Vlhittlesford MemoAal Hall" Re8thred Charlty 3(Xb428 I report on the accounts of the Trust for the year ended 3tst Marth 2021 The charrty's tn￿teeSaTe Tesponsible for the preparatwm of the accounts. The charitws tntstees consider that an audit is not required for this veèr lunder 5ectbon 43121 of the CharIt￿S Act 1993 (the 1993 Act} and that an tndependent examination is needed. r( is my responsibility. - to exarnine the acCoU￿ts IuwKler section 4313llal of the 1993 Act): - to fojlow the pr(Kedures la￿ down in the General Directi￿5 given by the Chaftty Commissioner lunder 5ectiopn 4317llbl of the 1993 Act,. - to state whether particular matters have come to my attention. Basis of Independent Examinerfs report My examination was £arried out in accordance wrth the General Directions given by the tharity Commissione￿. An examination includes a review of the accounting records kept by the charity a comparison of the accounts presented with those records. tt also includes consideration of any unusual items or disCk)Su￿ in the accounts and seeking explanations for you a5 trustees concerning any such matters. The procedures undertaken do not prti¥Fde all the evidence that would be required in an audit, and consequentty I do n¢X ewre5s an audit opinion on the view given by the account l*ndent Examir*s statem In connection WTth my examin3tion, NO matter has come to my attention: 111 which gives me reasonable cause to believe that, tn any material respect. the requirements - to keep accoufftting ￿ordS in accordance with sectM)n 41 of the 1993 Act. and - to prepare accounts whith accord with ihe account1r￿ records and comply with the accounting requlrements of the 1993 Act have not been mei.. or 121 to which. in my opinion. attenitrm should be drawnin order lo enable a prO￿r understanding of the acc¢xJnts to be reache