2021-03-31-accounts - Longstanton Village Hall And Recreation Ground

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Longstanton Village Hall and Recreation Ground

Charity No.: 300408

Annual Report 2021/22

Charity Information

Address

24 High Street Longstanton Cambridge CB24 3BS

Trustees Longstanton Parish Council (Sole Trustee) Bankers Unity Trust Bank

Independent Examiners Canalbs Ltd Accounting Period 1/4/2020 to 31/3/2021

Monthly meeting date 3[rd] Tuesday of the month (or the 4[th] Tuesday of the 3[rd] isn’t after the 20[th] of the month)

Trustee Report

2020/21 was a challenging year for the charity with ever changing COVID restrictions, starting with a full shutdown of the Village Hall and Pavilion to various stages of opening with restrictions in opening hours and permitted activity types.

The Recreation Ground has been able to stay open for access throughout COVID and allowed residents to access a safe outdoor space for exercise and recreation.

The Charity is responsible for the Village Hall at 24 High Street, and the Recreation ground (including the pavilion) on Over Road. The Pavilion is on a lease to operate as a bar and there are agreements with some of the sports clubs, with some still being reviewed, to use areas of the recreation ground for their respective activities. The Village Hall is available for hire and is used by a range of community groups and individuals. The back office is let to the Parish Council.

The Charity is currently in negotiations to transfer the Recreation Ground extension into its ownership. It is currently privately owned and open for public use by agreement with the owner.

Long term the Charity hopes to build an improved pavilion facility on the land.

The Finances of the Charity have been sustained during COVID by grants which have left the Charity in a good financial position.

Hopefully the Hall will soon be able to get back to normal operation. Many clubs are starting to get going again although much is dependent on government guidance for safe use.

Longstanton Village Hall and Recreation Ground

Longstanton Village Hall, 24 High Street, Longstanton, Cambridge, CB24 3BS Tel: 01954 782323 Email: villageinstitute@gmail.com

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Longstanton Village Hall & Recreation

12:25 Detailed Balance Sheet - Excluding Stock Movement

Month 12 Date 31/03/2021

		Month 12 Date 31/03/2021	Month 12 Date 31/03/2021	Month 12 Date 31/03/2021
A/c	Description	Actual
	Current Assets
105	VAT Control A/c	1,117
200	Current Bank A/c	43,231
	Total Current Assets	44,348

	Current Liabilities
501	Other Creditors	60
565	Holding Deposits	300
566	Damage Deposits	250
	Total Current Liabilities		610

	Net Current Assets			43,738
Total Assets less Current Liabilities				43,738
	Represented by :-
300	Current Year Fund	19,766
310	General Reserves	3,446
320	Pavilion Earmarked Reserves	20,527
	Total Equity			43,738

13/06/2021 Longstanton Village Hall & Recreation

12:26

Current Month is: 12

Receipts and Payments Summary - Cashbook 1

Current Bank A/c

	Receipt Totals	Payment Totals
Month 1	0.00	614.52
Month 2	1,229.83	708.60
Month 3	310.48	543.66
Month 4	882.76	1,014.33
Month 5	775.18	741.64
Month 6	990.15	1,399.91
Month 7	21,492.20	1,573.67
Month 8	1,285.71	461.48
Month 9	1,091.34	2,163.64
Month 10	1,037.59	295.93
Month 11	375.00	140.00
Month 12	1,097.11	158.00
Closing Balance Total Receipts / Payments Opening Balance	53,046.62 22,479.27 30,567.35	43,231.24 53,046.62 9,815.38	43,231.24 Closing Trial Balance

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Longstanton Village Hall & Recreation

Earmarked Reserves

	Account	Opening Balance	Net Transfers	Closing Balance
320	Pavilion Earmarked Reserves	0.00	20,526.62	20,526.62
		0.00	20,526.62	20,526.62

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Longstanton Village Hall & Recreation

Month No: 12

Detailed Income & Expenditure by Budget Heading 31/03/2021

Cost Centre Report

		Actual Year To Date	Current Annual Bud	Variance Annual Total	Committed Expenditure Funds Available	Committed Expenditure Funds Available	% Spent	Transfer to/from EMR
100	General Income
560	Receipts in Advance	(250)	0	250			0.0%
1070	Pavilion Rent	24,839	0	(24,839)			0.0%	20,527
1075	Pavilion Insurance	192	0	(192)			0.0%
1100	Hall Hire	1,418	8,000	6,582			17.7%
1140	Office Rental	2,702	3,602	900			75.0%
1150	Recreation Ground Income	200	0	(200)			0.0%
	General Income :- Income	29,101	11,602	(17,499)
	Net Income	29,101	11,602	(17,499)
6001	less Transfer to EMR	20,527
	Movement to/(from) Gen Reserve	8,574
110	Administration
4001	Refund of Deposit	350	0	(350)		(350)	0.0%
4100	Bank Charges	72	72	0		0	100.0%
4120	Professional Fees	925	3,600	2,675	210	2,465	31.5%
4130	Subscriptions & Memberships	792	700	(92)		(92)	113.2%
4140	Insurance	887	900	13		13	98.6%
4150	Stationery	21	45	24		24	47.3%
4160	Postage	10	8	(2)		(2)	131.3%
4170	Fixtures & Fittings	230	200	(30)		(30)	114.8%
4180	Cleaning Materials	206	200	(6)		(6)	103.2%
4190	Cleaning	662	3,096	2,434		2,434	21.4%
4200	Gas	1,483	900	(583)		(583)	164.7%
4210	Electric	1,265	900	(365)		(365)	140.6%
4220	Water	10	300	290		290	3.2%
4225	Health & Safety	0	300	300		300	0.0%
4230	Document Storage	0	40	40		40	0.0%
4990	Sundries	0	100	100		100	0.0%
	Administration :- Indirect Expenditure	6,912	11,361	4,448				0
					210	4,238	62.7%
	Net Expenditure	(6,912)	(11,361)	(4,448)
120	Maintenance
4400	Window Cleaning	10	80	70		70	12.5%
4410	Fire Extinguisher	156	330	174		174	47.3%
4420	Plumbing & Heating	443	300	(143)		(143)	147.7%
4430	Repairs	1,720	600	(1,120)	5,460	(6,580)	1196.7%
4435	Grounds Maintenance	94	0	(94)		(94)	0.0%

Continued over page

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12:26

Detailed Income & Expenditure by Budget Heading 31/03/2021

Month No: 12 Cost Centre Report

	Actual Year To Date	Current Annual Bud	Variance Annual Total	Committed Expenditure Funds Available	Committed Expenditure Funds Available	% Spent
4990 Sundries	0	50	50		50	0.0%
Maintenance :- Indirect Expenditure	2,423	1,360	(1,063)
				5,460	(6,523)
Net Expenditure	(2,423)		1,063
		(1,360)

Grand Totals:- Income Net Income over Expenditure Expenditure	9,335 29,101 19,766	12,721 11,602	(17,499) 3,385 (20,884)	5,670	(2,285)	250.8% 118.0%
		(1,119)

less Transfer to EMR	20,527
Movement to/(from) Gen Reserve	(761)

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User :EW

Longstanton Village Hall & Recreation

Nominal Ledger Report by ACCOUNT

A/c Code Centre Month	A/c Code Centre Month	Date Reference 100 Debtors (none)	Date Reference 100 Debtors (none)	Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit

					Opening Balance 1,466.50
	1	01/04/2020	7	Journal	Debtors	1,466.50
			Debtors Account Centre		Account Totals 0.00 Net Balance Month 12 1,466.50 1,466.50 __ ____
A/c Code Centre Month		Date Reference 101 Other Debtors (none)		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit

					Opening Balance 0.00

			Other Debtors Account Centre		Account Totals Net Balance Month 12 0.00 ______	______	0.00 0.00 ______
						0.00
A/c Code Centre Month		Date Reference 105 VAT Control A/c (none)		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit
					Opening Balance 1,116.66
	1	01/04/2020	Purchase Ledger		Daybook Page No : 14 51.99
	2	01/05/2020	Purchase Ledger		Daybook Page No : 15 53.04
	2	01/05/2020	109 Cashbook		Dual fuel new account 6.43
	2	07/05/2020	106 Cashbook		Scottish Hydro 5.81
	2	18/05/2020	108 Cashbook		Closing balance 6.18
	3	01/06/2020	Purchase Ledger		Daybook Page No : 16 19.36
	3	01/06/2020	BULBJUN Cashbook		June Utilities Payment 6.43
	3	22/06/2020	111 Cashbook		Annual Membership 9.50
	4	30/06/2020	Purchase Ledger		Daybook Page No : 17 81.77
	4	30/06/2020	BULBJUL Cashbook		Utilities for July 6.43
	4	01/07/2020	Purchase Ledger		Daybook Page No : 18 13.69
	4	01/07/2020	Purchase Ledger		Daybook Page No : 19 9.50
	4	01/07/2020	9 Journal		Entered into cashbook 5.81
	4	01/07/2020	10 Journal		Entered into cashbook 6.18
	5	01/07/2020	Purchase Ledger		Daybook Page No : 20
	5	01/08/2020	Purchase Ledger		Daybook Page No : 21 6.00
	5	01/08/2020	Purchase Ledger		Daybook Page No : 22 53.40
	5	03/08/2020	DD0801 Cashbook		Monthly Gas & Electricity 6.43
	6	01/09/2020	Purchase Ledger		Daybook Page No : 23
	6	01/09/2020	DD0903 Cashbook		Monthly DD 6.43
	7	01/10/2020	DD Cashbook		Monthly Bill 6.43
	7	19/10/2020	Purchase Ledger		Daybook Page No : 24 189.19
	8	01/11/2020	Purchase Ledger		Daybook Page No : 25 79.35

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Nominal Ledger Report by ACCOUNT

User :EW

12:24

A/c Code 105 VAT Control A/c

Centre Month	Date (none)	Reference	Source	Transaction Detail		Credit
					Debit

8	01/11/2020	DD	Cashbook	Monthly Gas & Electric	6.43
9	01/11/2020	Purchase Ledger		Daybook Page No : 26	203.17
9	01/12/2020	Purchase Ledger		Daybook Page No : 27	37.40
9	01/12/2020	DD Cashbook		Monthly DD	25.00
10	01/01/2021	Purchase Ledger		Daybook Page No : 28	25.98
10	04/01/2021	DD Cashbook		Monthly Utilities	6.43
11	01/02/2021	DD Cashbook		Monthly Utilities	6.43
12	01/03/2021	DD Cashbook		Monthly Utility Bills	6.43
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		10.04
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		43.00
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		40.00
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		19.36
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		9.50
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		4.17
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		57.80
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		53.40
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		6.00
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		66.46
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		122.73
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		13.29
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		66.06
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		25.00
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		53.17
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		150.00
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		14.32
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		37.40
12	31/03/2021	11 Journal		Incorrectly accounting for VAT		11.66
12	31/03/2021	12 Journal		Incorrectly attributed VAT		5.81
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.18
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.43
12	31/03/2021	12 Journal		Incorrectly attributed VAT		5.81
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.18
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.43
12	31/03/2021	12 Journal		Incorrectly attributed VAT		10.30
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.43
12	31/03/2021	12 Journal		Incorrectly attributed VAT		13.69
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.43
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.43
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.43
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.43
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.43
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.43
12	31/03/2021	12 Journal		Incorrectly attributed VAT		6.43
12	31/03/2021	13 Journal		Correcting incorrect VAT	5.81
12	31/03/2021	13 Journal		Correcting incorrect VAT	6.18

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Longstanton Village Hall & Recreation

Nominal Ledger Report by ACCOUNT

A/c Code Centre Month	A/c Code Centre Month	Date Reference 105 VAT Control A/c (none)	Date Reference 105 VAT Control A/c (none)	Source	Transaction Detail		Credit
						Debit

			VAT Control A/c Account Centre		Account Totals 1,116.66 Net Balance Month 12 2,053.78 937.12 __ ____	______
A/c Code Centre Month		Date Reference 200 Current Bank A/c (none)		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit

					Refer to Cashbook For Details

			Current Bank A/c Account Centre		Account Totals Refer to Cashbook ______	______	______

A/c Code Centre Month		Date Reference 310 General Reserves (none)		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit
					Opening Balance		23,972.26

			General Account Centre	Reserves	Account Totals Net Balance Month 12 0.00 ______	______	23,972.26 23,972.26 ______
						0.00
A/c Code Centre Month		Date Reference Source 320 Pavilion Earmarked Reserves (none)			Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit

					Opening Balance		0.00
	7	23/10/2020	BACS	Cashbook	Pavilion Earmarked Reserves		20,526.62
			Pavilion Account Centre	Account Totals Net Balance Month 12 Earmarked Reserves 0.00 ______		______	20,526.62 20,526.62 ______
						0.00
A/c Code Centre Month		Date Reference 500 Creditors (none)		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit

					Opening Balance		0.00
	1	01/04/2020	Purchase Ledger		Daybook Page No : 14		727.88
	1	01/04/2020	100 Cashbook		Fenland Roofline Limited 240.00
	1	01/04/2020	101 Cashbook		Longstanton Parish Council 145.98
	1	01/04/2020	102 Cashbook		Anglian Water Business Limited 90.04

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Nominal Ledger Report by ACCOUNT

User :EW

A/c Code Centre Month	Date Reference 500 Creditors (none)	Date Reference 500 Creditors (none)	Transaction Detail		Credit
				Debit

2	01/05/2020	Purchase Ledger	Daybook Page No : 15		318.24
2	01/05/2020	105 Cashbook	Complete Cleaning Management L	318.24
3	01/06/2020	Purchase Ledger	Daybook Page No : 16		280.16
3	30/06/2020	106 Cashbook	Jaydee Living Limited	116.16
3	30/06/2020	107 Cashbook	Longstanton Parish Council	164.00
4	30/06/2020	Purchase Ledger	Daybook Page No : 17		645.21
4	01/07/2020	Purchase Ledger	Daybook Page No : 18		287.62
4	01/07/2020	112 Cashbook	Cambridgeshire ACRE	82.00
4	01/07/2020	113 Cashbook	PPL PRS Limited	346.76
4	01/07/2020	Purchase Ledger	Daybook Page No : 19	57.00
4	01/07/2020	9 Journal	Entered into cashbook	122.04
4	01/07/2020	10 Journal	Entered into cashbook	129.82
4	13/07/2020	115 Cashbook	SSE Southern Electric	216.45
4	20/07/2020	114 Cashbook	SSE Scottish Hydro	287.62
4	22/07/2020	ACREcorr Cashbook	Cambridgeshire ACRE		57.00
5	01/07/2020	Purchase Ledger	Daybook Page No : 20		603.14
5	01/08/2020	5001 Cashbook	Customark Limited	195.00
5	01/08/2020	5002 Cashbook	GDL Services	408.14
5	01/08/2020	Purchase Ledger	Daybook Page No : 21		36.00
5	01/08/2020	Purchase Ledger	Daybook Page No : 22		320.40
6	01/09/2020	9001 Cashbook	Complete Cleaning Management L	36.00
6	01/09/2020	9002 Cashbook	J Kilborn & Son Limited	320.40
6	01/09/2020	Purchase Ledger	Daybook Page No : 23		887.01
6	01/09/2020	9003 Cashbook	Community Action Suffolk Limit	887.01
7	19/10/2020	Purchase Ledger	Daybook Page No : 24		1,135.17
7	31/10/2020	10001 Cashbook	Complete Cleaning Management L	398.77
7	31/10/2020	10002 Cashbook	PS Plumbing Solutions Limited	736.40
8	01/11/2020	Purchase Ledger	Daybook Page No : 25		321.48
8	01/11/2020	2011001 Cashbook	Complete Cleaning Management L	79.75
8	27/11/2020	2011002 Cashbook	SSE Southern Electric	241.73
9	01/11/2020	Purchase Ledger	Daybook Page No : 26		1,781.24
9	01/12/2020	Purchase Ledger	Daybook Page No : 27		224.40
9	31/12/2020	2012001 Cashbook	Complete Cleaning Management L	319.02
9	31/12/2020	2012002 Cashbook	DB Roofing Services	529.00
9	31/12/2020	2012003 Cashbook	GDL Services	33.22
9	31/12/2020	2012004 Cashbook	Hallmaster LiImited	224.40
9	31/12/2020	2012005 Cashbook	Wellers Hedleys	900.00
10	01/01/2021	Purchase Ledger	Daybook Page No : 28		155.93
10	31/01/2021	2101001 Cashbook	Chubb Fire & Security Limited	155.93
		Creditors Account Centre	Account Totals 0.00 Net Balance Month 12 7,780.88 7,780.88 __ ____	______

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A/c Code Centre Month		Date Reference 501 Other Creditors (none)		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit

					Opening Balance		540.17
	1	01/04/2020	6	Journal	Creditors	480.20
			Other Creditors Account Centre		Account Totals Net Balance Month 12 480.20 ______	______	59.97 540.17 ______
						480.20
A/c Code Centre Month		Date Reference 560 Receipts in Advance 100 General Income		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit

					Opening Balance		0.00
	1	01/04/2020	8	Journal	Dep for New Year Party	250.00
			Receipts in Advance General Income Account Centre		Account Totals 250.00 Net Balance Month 12 250.00 ______	______	0.00 ______
						250.00
A/c Code Centre Month		Date Reference 565 Holding Deposits (none)		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit
					Opening Balance		300.00

			Holding Account Centre	Deposits	Account Totals Net Balance Month 12 0.00 ______	______	300.00 300.00 ______
						0.00
A/c Code Centre Month		Date Reference 566 Damage Deposits (none)		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit

					Opening Balance		250.00

			Damage Account Centre	Deposits	Account Totals Net Balance Month 12 0.00 ______	______	250.00 250.00 ______
						0.00
A/c Code Centre Month		Date Reference 1070 Pavilion Rent 100 General Income		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit
					Opening Balance		0.00
	4	20/07/2020	101125	Cashbook	101125 - Pavilion Rent July		375.00
	5	10/08/2020	BACS	Cashbook	Inv 101127 - Aug Rent		375.00

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Nominal Ledger Report by ACCOUNT

User :EW

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A/c Code Centre Month	A/c Code Centre Month	Date Reference 1070 Pavilion Rent 100 General Income	Date Reference 1070 Pavilion Rent 100 General Income	Source	Transaction Detail		Credit
						Debit

	6	01/09/2020	JARSep20	Cashbook	Pavilion Rent Sept (101130)		468.75
	7	01/10/2020	BACS	Cashbook	Pavilion Rent - Oct Inv 101134		562.50
	7	23/10/2020	BACS	Cashbook	Pavilion Earmarked Reserves		20,526.62
	8	03/11/2020	PavRent	Cashbook	Pavilion Rent - Nov 20		656.25
	9	01/12/2020	101142	Cashbook	Pavilion Rent - December		750.00
	10	08/01/2021	101151	Cashbook	101151 - Pavilion Rent - Jan		375.00
	11	02/02/2021	JarJarRent	Cashbook	Pavilion Rent February		375.00
	12	01/03/2021	JarJarRent	Cashbook	March Pavilion Rent		350.00
	12	02/03/2021	JarJarRent	Cashbook	March Rent		25.00
			Pavilion General Account Centre	Rent Income	Account Totals Net Balance Month 12 0.00 ______	______	24,839.12 24,839.12 ______
						0.00
A/c Code Centre Month		Date Reference 1075 Pavilion Insurance 100 General Income		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit

					Opening Balance		0.00
	4	06/07/2020	101124	Cashbook	101124 - Insurance		192.14
			Pavilion General Account Centre	Insurance Income	Account Totals Net Balance Month 12 0.00 ______	______	192.14 192.14 ______
						0.00
A/c Code Centre Month		Date Reference 1100 Hall Hire 100 General Income		Source	Transaction Detail	Annual Budget Committed	Credit 8,000 0
						Debit
					Opening Balance		0.00
	1	01/04/2020	7	Journal	Music Madness 20.56
	1	01/04/2020	7	Journal	All Saints Church 51.45
	1	01/04/2020	7	Journal	Music Madness 15.43
	1	01/04/2020	7	Journal	Longstanton WI 20.58
	1	01/04/2020	7	Journal	Mucky Pups 20.58
	1	01/04/2020	7	Journal	All Saints Church 41.16
	1	01/04/2020	7	Journal	Longstanton PC 144.06
	1	01/04/2020	7	Journal	Cambridge Freestyle 72.04
	1	01/04/2020	7	Journal	Zumba Gold 30.87
	1	01/04/2020	7	Journal	Music Madness 10.30
	1	01/04/2020	7	Journal	Rainbow Baby Club 10.30
	1	01/04/2020	7	Journal	All Saints Church 30.87
	1	01/04/2020	7	Journal	LDHS 15.44
	1	01/04/2020	7	Journal	Longstanton WI 20.58
	1	01/04/2020	7	Journal	Little Leprechauns 20.58
	1	01/04/2020	7	Journal	Clare Harrison 20.58

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User :EW

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A/c Code Centre Month	A/c Code Centre Month	Date Reference 1100 Hall Hire 100 General Income	Date Reference 1100 Hall Hire 100 General Income	Source	Transaction Detail		Credit
						Debit

	1	01/04/2020	7	Journal	Mucky Pups	20.58
	1	01/04/2020	8	Journal	Dep for New Year Party		250.00
	2	04/05/2020	101119	Cashbook	Little Leprechauns 101119		20.58
	2	04/05/2020	101115	Cashbook	101115 Cambs Freestyle Hall		72.04
	2	06/05/2020	101113	Cashbook	101113 Zumba Gold		30.87
	2	13/05/2020	101112	Cashbook	101112 Mucky Pups		20.58
	2	13/05/2020	101097	Cashbook	101097 - Mucky Pups		20.58
	2	21/05/2020	000377	Cashbook	101087 Hall Hire		20.58
	2	28/05/2020	111 122	Cashbook	101111 Mtg Hall Hire		30.00
	2	28/05/2020	111 122	Cashbook	101111 Hall hire for groups		114.06
	3	10/06/2020	101117	Cashbook	101117 - Hall Hire		10.30
	4	03/07/2020	101120	Cashbook	101120 LDHS Hall Hire		15.44
	6	08/09/2020	000379	Cashbook	Longstanton WI (101099		20.58
	6	08/09/2020	000379	Cashbook	All Saints (101080)		30.87
	6	08/09/2020	000379	Cashbook	All Saints (101092)		51.45
	6	08/09/2020	000379	Cashbook	All Saints (101106)		41.16
	6	08/09/2020	000379	Cashbook	All Saints (101121)		30.87
	6	11/09/2020	Music	Cashbook	Music Madness (100116)		10.30
	6	11/09/2020	Music	Cashbook	Music Madness (101101)		15.43
	6	11/09/2020	Music	Cashbook	Music Madness (101089)		20.56
	7	05/10/2020	000380	Cashbook	Hall Hire - Inv 101133		51.45
	7	13/10/2020	BACS	Cashbook	Hall Hire - Inv 101135		51.45
	8	05/11/2020	101139	Cashbook	101139 Bounce - Hall Hire		123.48
	8	10/11/2020	101140	Cashbook	101140 Hall hire		123.48
	8	16/11/2020	101141	Cashbook	101141 Hall Hire		41.16
	8	30/11/2020	101138	Cashbook	101138 Hall Hire for Rainbows		41.16
	9	16/12/2020	101143	Cashbook	101143 Hall hire Rainbows		41.16
	10	07/01/2021	101146	Cashbook	101146- Hall hire for Bounce		92.61
	10	11/01/2021	101149	Cashbook	101149-Hall hire for Rainbows		15.45
	10	14/01/2021	101147	Cashbook	101147- Jill Bridger Dance		61.74
	10	26/01/2021	101148	Cashbook	101148-Hall Hire-Dance Lessons		61.74
	10	28/01/2021	101150	Cashbook	101150 - Hall hire Rainbows		30.87
	12	15/03/2021	BACS	Cashbook	Hall Hire - 101154		87.50
	12	29/03/2021	BACS	Cashbook	Hall Hire Elections - 101083		334.43
			Hall Hire General Income Account Centre		Account Totals Net Balance Month 12 565.96 ______	______	1,417.97 1,983.93 ______
						565.96
A/c Code Centre Month		Date Reference 1140 Office Rental 100 General Income		Source	Transaction Detail	Annual Budget Committed	Credit 3,602 0
						Debit

					Opening Balance		0.00
	1	01/04/2020	7	Journal	Longstanton PC 300.18

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12:24

A/c Code Centre Month	A/c Code Centre Month	Date Reference 1140 Office Rental 100 General Income	Date Reference 1140 Office Rental 100 General Income	Source	Transaction Detail		Credit
						Debit

	1	01/04/2020	7	Journal	Mucky Pups	600.36
	2	28/05/2020	111 122	Cashbook	101122 Office Rental		600.36
	2	28/05/2020	111 122	Cashbook	101111 Office Rental		300.18
	3	26/06/2020	101123	Cashbook	101123 - Office Rent		300.18
	4	27/07/2020	101126	Cashbook	101126 Jun Office Rent		300.18
	5	26/08/2020	BACS	Cashbook	Inv 101128 - Parish Office Ren		300.18
	6	23/09/2020	LPCSept	Cashbook	Office Rental (101131)		300.18
	7	23/10/2020	BACS	Cashbook	Office Rental - Inv 101136		300.18
	8	30/11/2020	101138	Cashbook	101138 Parish Office Rental		300.18
	9	16/12/2020	101143	Cashbook	101143 Office Rental		300.18
	10	28/01/2021	101150	Cashbook	101150 - Office Rental		300.18
	12	26/03/2021	BACS	Cashbook	Office Rent - 101156		300.18
			Office Rental General Income Account Centre		Account Totals Net Balance Month 12 900.54 ______	______	2,701.62 3,602.16 ______
						900.54
A/c Code Centre Month		Date Reference 1150 Recreation Ground Income 100 General Income		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit

					Opening Balance		0.00
	5	26/08/2020	BACS	Cashbook	Inv 101129 - Rec Rent		100.00
	10	01/01/2021	101132	Cashbook	101132 -Hire of Football Pitch		20.00
	10	04/01/2021	101145	Cashbook	101145-Hire of Football Pitch		80.00
			Account Totals Net Balance Month 12 Recreation Ground Income General Income 0.00 Account Centre ______			______	200.00 200.00 ______
						0.00
A/c Code Centre Month		Date Reference 4001 Refund of Deposit 110 Administration		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit
					Opening Balance 0.00
	3	09/06/2020	110	Cashbook	Return of Deposit	50.00
	7	01/09/2020	BACS	Cashbook	Refund of Deposit due to C-19	250.00
	7	19/10/2020	BACS	Cashbook	Return of Deposit	50.00
			Refund of Deposit Administration Account Centre		Account Totals 350.00 Net Balance Month 12 350.00 ______	______	0.00 ______
						350.00

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Nominal Ledger Report by ACCOUNT

A/c Code Centre Month	A/c Code Centre Month	Date Reference 4100 Bank Charges 110 Administration	Date Reference 4100 Bank Charges 110 Administration	Source	Transaction Detail	Annual Budget Committed	Credit 72 0
						Debit

					Opening Balance 0.00
	3	30/06/2020	JUNCHARGES	Cashbook	Bank Charges	18.00
	6	30/09/2020	DD0902	Cashbook	Bank Charges	18.00
	9	31/12/2020	DD	Cashbook	Qtrly Bank Charge	18.00
	12	31/03/2021	DD	Cashbook	Qrtly Bank Charge	18.00
			Bank Charges Administration Account Centre		Account Totals 72.00 Net Balance Month 12 72.00 ______	______	0.00 ______
						72.00
A/c Code Centre Month		Date Reference 4120 Professional Fees 110 Administration		Source	Transaction Detail	Annual Budget Committed	Credit 3,600 210
						Debit
					Opening Balance 0.00
	4	06/07/2020	CAM003 Purchase Ledger		6865/LVH5/Professional Fees	20.83
	9	16/12/2020	WEL001 Purchase Ledger		Professional fees for Lease	750.00
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	4.17
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	150.00
			Professional Fees Administration Account Centre		Account Totals 925.00 Net Balance Month 12 925.00 ______	______	0.00 ______
						925.00
A/c Code Centre Month		Date Reference Source 4130 Subscriptions & Memberships 110 Administration			Transaction Detail	Annual Budget Committed	Credit 700 0
						Debit

					Opening Balance 0.00
	3	18/06/2020	LPC001 Purchase Ledger		Accounting Software Sub	164.00
	3	22/06/2020	111 Cashbook		Annual Membership	47.50
	4	24/06/2020	CAM003 Purchase Ledger		Cambridgeshire ACRE Membership	47.50
	4	16/07/2020	PPL001 Purchase Ledger		Annual PRS/PPL Licence	288.96
	4	22/07/2020	CAM003 Purchase Ledger		Entered Twice - Correction		47.50
	9	18/12/2020	HAL001 Purchase Ledger		Hallmaster Subscription	187.00
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	9.50
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	57.80
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	37.40
			Account Totals 792.16 Net Balance Month 12 Subscriptions & Memberships Administration 839.66 Account Centre ______			______	47.50 ______
						839.66

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Nominal Ledger Report by ACCOUNT

A/c Code Centre Month	A/c Code Centre Month	Date Reference 4140 Insurance 110 Administration	Date Reference 4140 Insurance 110 Administration	Source	Transaction Detail	Annual Budget Committed	Credit 900 0
						Debit

					Opening Balance 0.00
	6	29/05/2020	CAS001 Purchase Ledger		Annual Insurance	887.01
			Insurance Administration Account Centre		Account Totals 887.01 Net Balance Month 12 887.01 ______	______	0.00 ______
						887.01
A/c Code Centre Month		Date Reference 4150 Stationery 110 Administration		Source	Transaction Detail	Annual Budget Committed	Credit 45 0
						Debit

					Opening Balance 0.00
	1	31/03/2020	LPC001 Purchase Ledger		Stationery and Printing	21.30
			Stationery Administration Account Centre		Account Totals 21.30 Net Balance Month 12 21.30 ______	______	0.00 ______
						21.30
A/c Code Centre Month		Date Reference 4160 Postage 110 Administration		Source	Transaction Detail	Annual Budget Committed	Credit 8 0
						Debit
					Opening Balance 0.00
	1	31/03/2020	LPC001 Purchase Ledger		2nd Class Stamps	2.90
	3	28/05/2020	JAY001 Purchase Ledger		Carriage	6.95
			Postage Administration Account Centre		Account Totals 9.85 Net Balance Month 12 9.85 ______	______	0.00 ______
						9.85
A/c Code Centre Month		Date Reference 4170 Fixtures & Fittings 110 Administration		Source	Transaction Detail	Annual Budget Committed	Credit 200 0
						Debit

					Opening Balance 0.00
	1	31/03/2020	LPC001 Purchase Ledger		Fixtures and Fittings	120.49
	3	28/05/2020	JAY001 Purchase Ledger		Wheelie Bins for Terracycle	89.85
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	19.36
			Fixtures & Fittings Administration Account Centre		Account Totals 229.70 Net Balance Month 12 229.70 ______	______	0.00 ______
						229.70

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Nominal Ledger Report by ACCOUNT

A/c Code Centre Month	A/c Code Centre Month	Date Reference 4180 Cleaning Materials 110 Administration	Date Reference 4180 Cleaning Materials 110 Administration	Source	Transaction Detail	Annual Budget Committed	Credit 200 0
						Debit

					Opening Balance 0.00
	1	31/03/2020	LPC001 Purchase Ledger		Cleaning Materials	1.29
	1	01/04/2020	6 Journal		Cleaning Materials (Complete)		50.20
	2	28/02/2020	COM001 Purchase Ledger		Cleaning Materials	50.20
	5	19/08/2020	CUST001 Purchase Ledger		Covid-19 Stickers for Opening	195.00
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	10.04
			Cleaning Materials Administration Account Centre		Account Totals 206.33 Net Balance Month 12 256.53 ______	______	50.20 ______
						256.53
A/c Code Centre Month		Date Reference 4190 Cleaning 110 Administration		Source	Transaction Detail	Annual Budget Committed	Credit 3,096 0
						Debit
					Opening Balance 0.00
	1	01/04/2020	6	Journal	Cleaning Contract (Complete C)		215.00
	1	01/04/2020	6	Journal	Cleaning Contract (Complete C)		215.00
	2	06/03/2020	COM001 Purchase Ledger		Monthly Cleaning	215.00
	5	28/08/2020	COM001 Purchase Ledger		Village Hall Clean	30.00
	7	08/10/2020	COM001 Purchase Ledger		Cleaning of Village Hall	332.31
	8	03/11/2020	COM001 Purchase Ledger		Cleaning of Hall during Covid	66.46
	9	01/12/2020	COM001 Purchase Ledger		Monthly Cleaning - Dec 20	420.93
	9	08/12/2020	COM001 Purchase Ledger		Credit against 17777		155.08
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	43.00
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	6.00
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	66.46
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	13.29
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	53.17
			Cleaning Administration Account Centre		Account Totals 661.54 Net Balance Month 12 1,246.62 585.08 __ ____	______
A/c Code Centre Month		Date Reference 4200 Gas 110 Administration		Source	Transaction Detail	Annual Budget Committed	Credit 900 0
						Debit

					Opening Balance 0.00
	1	01/04/2020	104	Cashbook	Gas 60.00
	1	20/04/2020	SSE001 Purchase Ledger		Final Gas Bill 116.23
	1	29/04/2020	SSE001 Purchase Ledger		Gas 123.64
	2	01/05/2020	109 Cashbook		Gas 64.29
	2	07/05/2020	106 Cashbook		Scottish Hydro 116.23
	2	18/05/2020	108 Cashbook		Closing balance 123.64
	3	01/06/2020	BULBJUN Cashbook		June Gas Payment 42.86

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12:24

A/c Code Centre Month	A/c Code Centre Month	Date Reference 4200 Gas 110 Administration	Date Reference 4200 Gas 110 Administration	Source	Transaction Detail		Credit
						Debit

	4	30/06/2020	BULBJUL	Cashbook	Gas Monthly DD	42.86
	4	01/07/2020	SSE001 Purchase Ledger		Final SSE Hydro Gas Invoice	273.93
	4	01/07/2020	9 Journal		Entered into cashbook		116.23
	5	03/08/2020	DD0801 Cashbook		Monthly gas (est)	43.57
	6	01/09/2020	DD0903 Cashbook		Monthly DD - Gas	42.86
	7	01/10/2020	DD Cashbook		Monthly Bill - Gas	42.86
	8	01/11/2020	DD Cashbook		Monthly Gas	79.10
	9	01/12/2020	DD Cashbook		Monthly Gas	75.53
	9	01/12/2020	DD Cashbook		Correction of error		15.00
	10	04/01/2021	DD Cashbook		Monthly Gas	96.42
	11	01/02/2021	DD Cashbook		Monthly Gas	96.42
	12	01/03/2021	DD Cashbook		Monthly Gas	96.42
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	5.81
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	6.18
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	6.43
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	5.81
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	6.18
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	6.43
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	13.69
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	6.43
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	6.43
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	6.43
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	6.43
	12	31/03/2021	12 Journal		Incorrectly attributed VAT	6.43
	12	31/03/2021	13 Journal		Correcting incorrect VAT		5.81
			Gas Administration Account Centre		Account Totals 1,482.50 Net Balance Month 12 1,619.54 137.04 __ ____	______
A/c Code Centre Month		Date Reference 4210 Electric 110 Administration		Source	Transaction Detail	Annual Budget Committed	Credit 900 0
						Debit

					Opening Balance 0.00
	1	01/04/2020	104	Cashbook	Electricity 75.00
	2	01/05/2020	109	Cashbook	Electric 64.28
	3	01/06/2020	BULBJUN	Cashbook	June Electric Payment 85.71
	4	24/06/2020	SSE002 Purchase Ledger		Electric - 6 Feb - 1 Apr 20 206.15
	4	30/06/2020	BULBJUL Cashbook		Electric Monthly DD 85.71
	5	03/08/2020	DD0801 Cashbook		Monthly electricity (est) 85.00
	6	01/09/2020	DD0903 Cashbook		Monthly DD - Electric 85.71
	7	01/10/2020	DD Cashbook		Monthly Bill - Electric 85.71
	8	01/11/2020	DD Cashbook		Monthly Electric 49.47
	8	17/11/2020	SSE002 Purchase Ledger		Final Electric Bill 175.67

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12:24

A/c Code Centre Month	A/c Code Centre Month	Date Reference 4210 Electric 110 Administration	Date Reference 4210 Electric 110 Administration	Source	Transaction Detail		Credit
						Debit

	9	01/12/2020	DD	Cashbook	Monthly Electricity	49.47
	10	04/01/2021	DD	Cashbook	Monthly Electricity	32.15
	11	01/02/2021	DD	Cashbook	Monthly Electric	32.15
	12	01/03/2021	DD	Cashbook	Monthly Electric	32.15
	12	31/03/2021	11	Journal	Incorrectly accounting for VAT	66.06
	12	31/03/2021	11	Journal	Incorrectly accounting for VAT	25.00
	12	31/03/2021	12	Journal	Incorrectly attributed VAT	10.30
	12	31/03/2021	12	Journal	Incorrectly attributed VAT	6.43
	12	31/03/2021	12	Journal	Incorrectly attributed VAT	6.43
	12	31/03/2021	12	Journal	Incorrectly attributed VAT	6.43
			Electric Administration Account Centre		Account Totals 1,264.98 Net Balance Month 12 1,264.98 0.00 __ ____	______
A/c Code Centre Month		Date Reference 4220 Water 110 Administration		Source	Transaction Detail	Annual Budget Committed	Credit 300 0
						Debit

					Opening Balance 0.00
	1	08/04/2020	103	Cashbook	Monthly DD	3.50
	1	16/04/2020	WAVE001 Purchase Ledger		Sewerage Charges	90.04
	2	11/05/2020	107 Cashbook		Monthly DD	3.50
	3	08/06/2020	JUNWATER Cashbook		Monthly DD	3.50
	4	01/07/2020	10 Journal		Entered into cashbook		123.64
	4	08/07/2020	JULWATER Cashbook		July DD	3.50
	5	10/08/2020	DD0802 Cashbook		Monthly water DD	3.50
	6	08/09/2020	DD0901 Cashbook		Monthly Water DD	3.50
	7	08/10/2020	DD Cashbook		Monthly DD Water	3.50
	8	09/11/2020	DD Cashbook		Monthly DD	5.00
	9	08/12/2020	DD Cashbook		Monthly Water DD	5.00
	10	08/01/2021	DD Cashbook		Monhtly Water	5.00
	11	08/02/2021	DD Cashbook		Monthly DD	5.00
	12	08/03/2021	DD Cashbook		Monthly DD	5.00
	12	31/03/2021	13 Journal		Correcting incorrect VAT		6.18
			Water Administration Account Centre		Account Totals 9.72 Net Balance Month 12 139.54 ______	______	129.82 ______
						139.54
A/c Code Centre Month		Date Reference 4400 Window Cleaning 120 Maintenance		Source	Transaction Detail	Annual Budget Committed	Credit 80 0
						Debit
					Opening Balance 0.00
	5	12/08/2020	GDL001 Purchase Ledger		Window Cleaning 10.00

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Longstanton Village Hall & Recreation

Nominal Ledger Report by ACCOUNT

A/c Code Centre Month	A/c Code Centre Month	Date Reference 4400 Window Cleaning 120 Maintenance	Date Reference 4400 Window Cleaning 120 Maintenance	Source	Transaction Detail		Credit
						Debit

			Window Cleaning Maintenance Account Centre		Account Totals 10.00 Net Balance Month 12 10.00 ______	______	0.00 ______
						10.00
A/c Code Centre Month		Date Reference 4410 Fire Extinguisher 120 Maintenance		Source	Transaction Detail	Annual Budget Committed	Credit 330 0
						Debit

					Opening Balance 0.00
	10	16/12/2020	CHU001 Purchase Ledger		Extinguisher Contract	71.60
	10	14/01/2021	CHU001 Purchase Ledger		Servicing of Extinguishers	58.35
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	14.32
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	11.66
			Fire Extinguisher Maintenance Account Centre		Account Totals 155.93 Net Balance Month 12 155.93 ______	______	0.00 ______
						155.93
A/c Code Centre Month		Date Reference 4420 Plumbing & Heating 120 Maintenance		Source	Transaction Detail	Annual Budget Committed	Credit 300 0
						Debit

					Opening Balance 0.00
	5	25/08/2020	KIL001 Purchase Ledger		Connect electric water heater	267.00
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	53.40
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT	122.73
			Plumbing & Heating Maintenance Account Centre		Account Totals 443.13 Net Balance Month 12 443.13 ______	______	0.00 ______
						443.13
A/c Code Centre Month		Date Reference 4430 Repairs 120 Maintenance		Source	Transaction Detail	Annual Budget Committed	Credit 600 5,460
						Debit
					Opening Balance 0.00
	1	31/03/2020	FEN001 Purchase Ledger		Repairs to roof 170.00
	1	31/03/2020	FEN001 Purchase Ledger		Additional Charge 30.00
	5	12/08/2020	GDL001 Purchase Ledger		Repair front door & new lock 40.00
	5	12/08/2020	GDL001 Purchase Ledger		Repairs & paint fence and gate 118.00
	5	12/08/2020	GDL001 Purchase Ledger		Paint and repair doors 146.15
	7	27/10/2020	PSS001 Purchase Ledger		Single point Water Heaters 613.67
	9	08/12/2020	GDL001 Purchase Ledger		Repair of Suspending Ceiling 33.22
	9	11/12/2020	DBR001 Purchase Ledger		078/LVH7/Repairs 529.00
	12	31/03/2021	11 Journal		Incorrectly accounting for VAT 40.00

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Longstanton Village Hall & Recreation

12:24

Nominal Ledger Report by ACCOUNT

A/c Code Centre Month	A/c Code Centre Month	Date Reference 4430 Repairs 120 Maintenance	Date Reference 4430 Repairs 120 Maintenance	Source	Transaction Detail		Credit
						Debit

			Repairs Maintenance Account Centre		Account Totals 1,720.04 Net Balance Month 12 1,720.04 0.00 __ ____	______
A/c Code Centre Month		Date Reference 4435 Grounds Maintenance 120 Maintenance		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit

					Opening Balance 0.00
	5	12/08/2020	GDL001 Purchase Ledger		Weed killing and removal	93.99
			Grounds Maintenance Maintenance Account Centre		Account Totals 93.99 Net Balance Month 12 93.99 ______	______	0.00 ______
						93.99
A/c Code Centre Month		Date Reference 6001 Transfer to EMR 100 General Income		Source	Transaction Detail	Annual Budget Committed	Credit 0 0
						Debit
					Opening Balance 0.00
	7	23/10/2020	BACS	Cashbook	Pavilion Earmarked Reserves	20,526.62
			Transfer to EMR General Income Account Centre		Account Totals 20,526.62 Net Balance Month 12 20,526.62 ______	______	0.00 ______
						20,526.62

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Longstanton Village Hall & Recreation

Balance Sheet as at

12:27

31st March 2020	31st March 2020	31st March 2021	31st March 2021
Current Assets
1,467 Debtors		0
1,117 VAT Control A/c		1,117
22,479 Current Bank A/c		43,231
25,062		44,348
	Total Assets 25,062		44,348
	Current Liabilities
540	Other Creditors	60
300	Holding Deposits	300
250	Damage Deposits	250
		610
	Total Assets Less Current Liabilities 23,972		43,738
	Represented By
	23,972 General Reserves		23,211
	0 Pavilion Earmarked Reserves		20,527
	23,972		43,738
and reflects its Income and Expenditure during the year. The above statement represents fairly the financial position of the authority as at _____ Date : ____ _____ Date :_____ Signed : Chairman Signed : Responsible Financial Officer

Date : 13/06/2021 Longstanton Village Hall & Recreation Time: 12:24 Trial Balance for Month No: 12

Page 1

User : EW

Trial Balance for Month No: 12

Account Number Order

	Account Name		Centre Name	Debit	Credit
A/c Code		Centre

105	VAT Control A/c			1,116.66
200	Current Bank A/c			43,231.24
310	General Reserves				23,972.26
320	Pavilion Earmarked Reserves				20,526.62
501	Other Creditors				59.97
560	Receipts in Advance	100	General Income	250.00
565	Holding Deposits				300.00
566	Damage Deposits				250.00
1070	Pavilion Rent	100	General Income		24,839.12
1075	Pavilion Insurance	100	General Income		192.14
1100	Hall Hire	100	General Income		1,417.97
1140	Office Rental	100	General Income		2,701.62
1150	Recreation Ground Income	100	General Income		200.00
4001	Refund of Deposit	110	Administration	350.00
4100	Bank Charges	110	Administration	72.00
4120	Professional Fees	110	Administration	925.00
4130	Subscriptions & Memberships	110	Administration	792.16
4140	Insurance	110	Administration	887.01
4150	Stationery	110	Administration	21.30
4160	Postage	110	Administration	9.85
4170	Fixtures & Fittings	110	Administration	229.70
4180	Cleaning Materials	110	Administration	206.33
4190	Cleaning	110	Administration	661.54
4200	Gas	110	Administration	1,482.50
4210	Electric	110	Administration	1,264.98
4220	Water	110	Administration	9.72
4400	Window Cleaning	120	Maintenance	10.00
4410	Fire Extinguisher	120	Maintenance	155.93
4420	Plumbing & Heating	120	Maintenance	443.13
4430	Repairs	120	Maintenance	1,720.04
4435	Grounds Maintenance	120	Maintenance	93.99
6001	Transfer to EMR	100	General Income	20,526.62
			Trial Balance Totals : Difference		74,459.70

				74,459.70
				0.00

URL: http://www.canalbs.co.uk/ Email: admin@canalbs.co.uk

canlb as

35 Westfield Road Manea, Nr. March Cambs. PE15 0LS Tel 01354-680319 [ltd]

Independent Internal Audit Service for Parish and Town Councils

29[th] April 2021

The Chairman Longstanton Parish Council Longstanton Village Institute 24 High Street Longstanton Cambridge CB24 3BS

Dear Sir

INDEPENDENT INTERNAL AUDIT FOR Financial Year End 2020/2021

As a result of my year end inspection, which because of the pandemic has necessitated using remote technology rather than the usual face-to-face interview, I have enclosed a report of my findings together with any observations and recommendations for the Council to consider.

In the time allotted it is not possible for me to inspect all Council documents available on your Council web site, but a spot check has raised the following issues. I have clarified most of them with the Clerk and the Chairman who attended a meeting held on Zoom, but of course I have not been able to inspect any original council documents. I would also remind the Council that it is not in my remit to check the accuracy of the Council accounts.

I trust that the Parish Council have been satisfied with the level of service we have provided during this difficult period and that they will consider appointing Canalbs Ltd to undertake the Independent Internal Audit for the next financial year. Our charge for this service will be £47.50 per hour for the next financial year, and, in line with Inland Revenue our mileage rate will stay at 45p per mile.

Yours sincerely

Jacquie Wilson (Mrs) Director

29.04.21

Canalbs ltd

REPORT AND OBSERVATIONS TO LONGSTANTON COUNCIL

EMPLOYMENT

I have noted that Section 1 Item 7 of the AGAR has been completed with a “No” with a covering note of Assertion – I have recommended that this should include a reference to the fact that this statement is principally related to employment issues.

I understand that after taking legal advice from an ACAS recommended employment legal adviser a formal grievance procedure has taken place and the complaint was upheld. I also understand the Council is still in the process of completing work on some of the recommendations made as part of the grievance hearing/investigation. In line with the guidance suggested that was received from CPALC and the ACAS recommended specialists regarding committee vs. working group, and a working group being more practical and less onerous in terms of administration the Employment Committee is to be disbanded. I agree with this advice and would recommend the formation of an Employment Working Group to research and recommend matters to the full council.

Regarding communications from working groups, committees or individual councillors, please note that all council correspondence should be sent through the Proper Officer/Clerk of Council Office.

BURIAL GROUND

It would appear that

the land is actually owned by SCDC and that through an administrative error the parish council has been maintaining it since 1954.
The tree growing through one of the graves has been removed.
The Parish Council has recently approved the recommendation to join the ICCM to help advise on issues that have been noted after a full inspection of the ground.

COUNCIL POLICIES

The Clerk confirmed that some of the policies have already been updated and it has been checked that they are compliant with the General Data Protection Regulations.

The Risk Assessment and Management Policy will be amended to reflect the Resolution approved recently that the General Reserve will in future be held at 9 months of the Annual Precept.

The meeting of the Parish Council in May is due to review the complete Policy and will ascertain that all areas specified in the Policy have been adhered to and that the Policy continues to be fit for purpose.

At the March meeting there was a proposal to arrange a volunteer litter picking event. This has had to be deferred due to the pandemic and a certain lack of support. The Parish Council already has taken full advice from recognized organisations on how to ensure that future events run safely.

FINANCE

I have reviewed the procedures and documents presented to the Council and find them satisfactory and comprehensive.

I understand that the risk assessment for Prepaid Milti-card the Council has introduced states that only the Clerk is signatory with a £300 limit and maximum of £200 for a single purchase. A statement of account is presented to the Finance Committee at each meeting.

The Fixed Asset Register has now been added to the web site. It is understood that this will reduce when certain assets are transferred to Norths Stowe Town Council now it is in place. SOLE TRUSTEES

The web site still records that the the council are sole trustees for three charities. Box 11 had not been ticked on the AGAR. Jacquie Wilson (Mrs) Director (2)