Trustees, Annual Report for the year ended 30th September 2023 Ickleton Village Centre, known as Ickleton Village Hall Charity registration number 300400 Trustees: Mrs M Smith-wice Chair Miss J Flitton- Hon. Secretary until 7th November 2022 th Mr Paul Andrews-Hon. Secretaryfrom 7 November 2022 Mr R Smith- Hon. Treasurer Mrj Holt Mr M Waters Mrs E Molloy Ms L O'sullivan Mr P Hughes Mr5 Cward Mrs P Hamilton th Mrs L Stokley- from 7 August 2023 Structure Governance and Mana ement The Charity is governed by a Trust Deed dated 1963 as amended by a Supplemental Deed in 2018 and is constituted as a Trust. Trustees are appointed in accordance with the Trust Deed as amended by the Supplemental Deed, being 5 elected members, 4 representatives of village organisations (the church, the football club, the Parish Council and the cricket clubl and up to 3 others co-opted by the committee. The Charity is managed by the Trustees as a management committee. Ob'ective5 and attivlties The objective of the Charity is to provide a building and facilities for the benefit of the inhabitants of Ickleton and the neighbourhood regardless of age. disability, sex, political, religious or other opinions for use for meetings, classes, other forms of recreation and leisure time occupations with the object of improving the conditions of life for said inhabitants. The main activities of the Charity are the running of a centre for the community at a reasonable cost for the use of the public to enable them to benefit from the activities as detailed above. The Trustees have paid regard to the guidance issued bythe Charity Commission on public benefit.
Main achievements
During the first part of the year the updating and refurbishment of the toilet facilities and sports corridor flooring was completed. The installation of solar panels and related storage batteries took place, with financial help from South Cambs. District Council's Zero Carbon Project, lckleton Parish Council and the 2022 Open Gardens event. In the long term this will help to reduce our energy bills and be of benefit to the general environment. We are also now able to offer free wifi to our users.
Financial review
The accounts for the year ended 30[th ] September 2023 show a deficit of £25,710, which relates primarily to the cost of the solar panel installation (£10,158 net), part of which was financed by fundraising from Open Gardens in the previous year, and the cost of the facilities refurbishments (£22,260) which were financed from reserves.
Excluding these major items there was a surplus of £6,908, resulting from income from hirers having returned to pre-Covid levels, new regular hirers, several larger one-off events and a small increase in hire rates.
Our reserves remain strong and we continue with the policy of endeavouring to maintain them at a level such as to ensure the long term future of the building and its facilities. Reserves reflect the need to provide a buffer against rising maintenance and running costs, unexpected significant loss of income and planned necessary upgrades. Throughout the life of the building reserves have been maintained in this way and invested as appropriate.
Signed on behalf of the Charity's Trustees
Vice Chair "CV\ • \ -� Madelaine Smith �v. RoyTreasurer1 Smith vW
Date
IcKLoN VILLAGE HALL Icharity No. 3004110} ACCOUNTS OF THE CHARrrY FOR THE YEAR ENDING 30 SEPTEMBER 2023 2023 2022 Incom8 Lettings Income {bank8dl Income from Fundraislng Donations Government Covid support grant CAF bank inter85l Solar Panels 9rant-ParLsh Countsl Solar Panels grant-zero Carbon Communltles Total Income 21,319.00 0.00 15,730.75 10.680.08 425.00 170.00 2.667.00 16.33 0.00 O.OD 29.51Y.16 45.89 2,500.C 8.000.00 32.1)34.89 Expenditure Cle3nirsg Power General Repairs & Maintenance Refurbishments Roof repair -excess only Solar pands project Water Insurance Rubbish colle¢tK)n 1,412.60 3.910.96 3,161.71 22,460.40 1,541.34 2.732.28 5,139.23 9,674.80 100.00 1.02D.00 758.01 1.736.96 208.68 20,658.66 774.(K) 1,947.50 434.82 180.00 65.00 210.43 1,400.00 900.00 60.00 0.00 169.14 Licen renewal Bank Charges Sundries Bwking Secretaryfees Caretaker fees Memberships IACREI Fundraising expenses -open Gard5 PRS Licence Totsl Expendlture 180.00 90.00 359.21 1,365.00 0.00 57.00 5.651.44 139.20 57.745.22 30,7S3.15 OpÈratlng SurpluslDÈfl¢lt -25,710.33 -1,233.99 ¢urrent A¢¢ount Reconclllatton Cash at Bank blf 1110122 Tr8nslerto Charifund Investment Transter from Charifvnd InvgStm8frt Operating SurpluslDÈfi¢it 29.892.96 0.00 15,000.00 -25,710.33 61.126.95 -30.000.00 0.00 -1.233.99 Current Account balaTr¢¢ a$ at 30109r23 19.182.63 29,892.96 Total Reserve$ a8 at 30109123 Charifund Investsnent Cash Reserwes Total Reserves as at 30109123 100,294.20 103,676.84 19,182.63 29.892.96 119,476.83 133,569.80
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinèr's Report Report to the trusteèsl n*mbers of On accounts for the year •nded Charity no (rfany) . 20 2 3 OfJ4QO Sot out on pages I r8F)Ort to the trustees on my examination of the accounts of the above charity {Ihe Twsfi for the year ended Rosponsiblllties and As the chartty trustees of the Trust you are responsible for the preparation basis of report of the aUnts in accordance th the requirements of the Charities Act 2011 {he Acr). I report in spect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carytng out my examination. I have followed the applicable Direction5 given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confinn that no material matters have come to my attention (other than that disclosed bek)w") in connection the examination gives me cause to believe that in, any material respect.. a¢counling records were not kept in accordance wtth section 130 of the Act or the accounts do not accord wih the accounting rerdS Independent examinerfs statemert I have no concems and have come across no other matters in connection with the examination to which attention should be drawn In order to enable a proper understandi of the accounts to be reached. ' Please delete th words in the brackets rfthey do not apply. Slgned: Date: L1. O. Name: k< Is Relevant professlonal quallflcatlon(s) or body (if any): Addross: lo . IER October 2018
Section B Disclosure Only complete rf the examiner needs to highligm matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examitws). Give here brief detsils of any Items that the examiner wishes to disclose. IER October 2018