Trustees. Annual Report for the period Pericmj start date 01 Jan Peric*J end date 2024 Day 31 2024 From Section A Reference and administration details Charlty name HARSTON VILLAGE HALL Other names charfty is knovm by Registered charity nUM￿r (rf any) 300397 Charlty's prlncipal addro8S Harston Village Hall 20 HTrgh Street Harston Cambridge C822 7PX Names of the charlty trustees who manage the charity Offi¢• (W ary) Name of person lor ljortyl entltled nt tr￿lee ifa Tru•tee nam• ear Mr G Marriott Chairnan Administrator Mr S Mynott Mr T Staffofd Mr D Benning Mr R Pearce-Gould M$ R A Craven Mrs J Boakes Mr R Dick Mrs S Tumbull Treasurer 10 Mr J Smith 19102r24 onwards 12 13 14 15 16 17 18 19 20 Names of the trustses for tho charity, If any. (for example. any custodian trustees) Nam& Dates acted rf not for whole ear TAR January 2024 Names and addresses of athiisarn (Opdonal information) e of advlser Name Address Name of chief executlve or names of senior staff membèrs (Opiional infomiatlon) Section B Structure, overnance and mana ement Description of the charity's trusts Dedaration of Trust dated 27th November 1933 as varied or affected by a scheme of the Charity Commissioners of 18th April 1947 and in the matter of the Charrtjes Act 1993. Trust Type of goveming document How the charity is constituted Truste8 selection methods Selection by existing trustees in the best interest of the charrty. Addftlonal governance Issues (Optlonal inf0m￿tIon) You may choose to include additional infomiation, where relevant. about: A Cloud-based software package, Clearbooks, has been used throughout 2024 as the Fyimary accounting system. A separate system Payroo has been used for wages arKI ststut(Ky reporting to HMRC. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charty works., relationship wtth any related trustees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities The Gharity is estsblisPEd to benefft the inhabitants of Harston by providing facilities for Communal a¢tivitTres. The Village Hall is available for hire by any indivKlual or organisation in accordan￿ with the standard hiring agreement. It is intended that the scale of charges be sufficient to generate income to meet the annual running costs of the Hall and for its upkeep in the longer temi. Summary ofthe objects of the charity set out in its goveming document TAR Januory 2024 The charity is managed by resKlents of the villa9e, some of whom are elected, others being nominated by wllage organisations, with a Managing Committee which meets monthly. Day to day tssks are undertaken by a paid Booking Secretary and Caretaker arKI by Trustees as volunteers. The Hall is being promoted through both our own website and via Cambridge ACRE as an attractive venue for regular users to hokl dasses, courses, events and meetings and also as a surtable venue for local families to hold weddings, parties and funeral related events. The Annual General Meeting was held on P May 2024 at 7..00 pm. There vRre no issues or Concerns raised at the meeting. The Trustees have had regard to ￿ guidance issued by the Charity Commission on pui4ic benefft. Summary of the main actlvlties undertaken for the public b•nefit in relallon to these objocts (include within this sectlon the statutory declaration that trustses have had regard to the guldance issued by the Charlty Commission on public benefit) Additional dotsils of objectives and activities {Optional inforniation) TAR January 2024 Many people have given freely of their time to ensure the smooth op8ration of the Hall during 2024 for which we extend grateful thanks. J Amountduo Vth•n du• B5 Liabllltl SbJnéd by or tsu$taas on behaw of all the trus Date of rova Si3 Pri)t N8n Giant Marriott CCXX R2 OCLounts ISSI Independent 8xaminerfs report on the accounts Section A Independent Examinerfs Report Report to the trustee81 mombers of Harston Village Hall On aeeounts for th• year endod 31 * December 2024 Charity no (if any) 300397 Set out on pages Respoctlve The charity's trustees are responsible for ttie preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charibes Act 2011 (the Charities Act) and that an independent examination is needed. It is my ￿spOnSIt￿lty to.. examine the accounts urKler section 145 of the Charities Act, to follow the wocedures laKI down in the general Directions given by the Charity Commission (under Section 145{5)(bl of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examinefs statsment by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also indudes consideration of any unusual items or disclosures in ttle accounts, and seeking explanations from the trustees conceming any such matter5. The procedures undertaken do not provide all tr￿ evidence that woukl required in an audit, and consequently no opinion is given as to whether the accounts present a Irue aThJ fai¢ view and the ￿port is limiied to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examina￿S statement (other than that disclosed below") 1. which grves me reasonable cause to believe that in, any material respect. the requirements: to keep accounting records in accordance with section 130 of the Charities Act.. and to prepare accounts which accord with the accounting records and comply wtth the accourrting requirements of the Charrties Act have not been met: or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. e delete the in the brackets rfthey do not apply. Slgned: Date: Ir Nam•: SL¥AJ Relevant profès8ional qualification(s) or body Ilf any): IER January 2024 Give here brfef details of any items that the examiner wishes to disclose. IER January 2024