ARKENSTALL VILLAGE CENTRE
Annual Report 2020 to 2021
An interesting year! Since March 2020, our final meeting before the pandemic closed the Centre, the Executive Committee has 'met' by zoom and email to keep the hall afloat while trying to keep the Trustees up to date.
The AVC was closed from 23 March 2020 and our Treasurer did a valiant job applying for every possible grant and furlough in order to keep the Centre going for the foreseeable future.
A brief window in lockdown in July 2020 allowed us to open again for a short while and again Trustees worked hard to' Covid secure' the Centre so we could open in a controlled manner for some hirers AND we managed a face to face meeting with all the Trustees in September 2020.
During all this, some major works to deal with leaks in the Main Hall took place. The upper windows were replaced in the Autumn and recently a repair to the high roof took place in June 2021. We also installed CCTV to cover the car park after issues with vandalism and the Centre now has an intemet connection for hirers to use.
I would like to thank the Trustees and especially the Executive Committee for all their hard work over the last 18 months keeping this important village asset in the black.
Many thanks to the government and local bodies , especially the Parish Council with their help with funding
Because of the difficulties introduced by Government restrictions and various lockdowns, room hire income was way below budget, however, thanks to support from various funding sources including Haddenham Parish Council, Haddenham Charities, the Government furlough scheme and other Government grants administered by East Cambridgeshire District Council, there had been a surplus income over budget of almost £35k. (There had been a small donation from Amazon Smile – GW explained that Amazon offers buyers the opportunity to nominate a charity to which a small percentage of the price of every purchase will be donated.) Expenditure was close to budget with the largest expenditure being the replacement of the high level windows at £14k. This left an end of year surplus of £12,751.07 with £20,632.48 in the current account (which was earmarked for the replacement of the high level Main Hall roof).
the Charities Official Investment Fund, managed by the CCLA (Churches, Charities and Local Authorities) financial organisation. The AVC has had a long-term investment with the fund dating back several decades. The original investment was £15k, some money had been withdrawn in the past for capital projects, but the current valuation stands at £84,955.90.
Arkenstall’s Centre: Registered Charity 300394
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Arkenstall Village Centre
Receipts & Payments for the year to 31 March 2021
| Receipts | actual | budget | variance | variance | Yr to 31 Mar 20 | |
|---|---|---|---|---|---|---|
| Room hire | 2,678.00 | 10,000.00 | ( | 7,322.00 ) |
16,517.00 | |
| Library Rent | 3,200.00 | 3,200.00 | - | 3,200.00 | ||
| Flat Rent | 1,500.00 | 1,500.00 | - | 1,500.00 | ||
| interest | 222.34 | 220.95 | 1.39 | 220.95 | ||
| Precept | 2,500.00 | 2,600.00 | ( | 100.00 ) |
2,600.00 | |
| Donation | 12,078.11 | 83.48 | 11,994.63 | 20.87 | ||
| Recycling Credit | - | - | - | - | ||
| Panto | - | - | - | 2,233.25 | ||
| Ceilidh | - | - | - | 641.20 | ||
| Fundraising | - | - | - | - | ||
| surplus on sale of COIF units | - | - | - | 4,878.86 | ||
| Grant | 19,907.43 | - | 19,907.43 | - | ||
| JRS Grant | 7,348.23 | - | 7,348.23 | |||
| Insurance Claim | 3,000.00 | - | 3,000.00 | |||
| Total Receipts | 52,434.11 | 17,604.43 | 34,829.68 | 31,812.13 | ||
| Payments | ||||||
| - | ||||||
| Salaries | 13,543.36 | 13,652.05 | 108.69 | 13,652.05 | ||
| cost of fundraising | - | - | - | - | ||
| Telephone | 545.54 | 475.70 | ( | 69.84 ) |
427.23 | |
| IT | 594.82 | 364.52 | ( | 230.30 ) |
274.52 | |
| Promotion | - | - | - | 67.50 | ||
| Cleaning materials | 421.92 | 593.28 | 171.36 | 893.26 | ||
| Rubbish collection | 275.54 | 478.74 | 203.20 | 957.47 | ||
| Building maintenance | 1,119.62 | - | ( | 1,119.62 ) |
1,251.51 | |
| Boiler maintenance | - | - | - | - | ||
| Equipment maintenance | 180.00 | 602.84 | 422.84 | 1,205.67 | ||
| Building repairs | 14,025.00 | 15,000.00 | 975.00 | - | ||
| Electricity | 3,422.43 | 5,822.08 | 2,399.65 | 2,774.29 | ||
| water | 823.37 | 919.48 | 96.11 | 953.39 | ||
| Oil | 1,186.29 | 1,254.72 | 68.43 | 2,219.99 | ||
| Gas | - | - | - | 116.84 | ||
| Insurance | 2,237.76 | 2,500.00 | 262.24 | 2,380.58 | ||
| Licence | 180.00 | 819.60 | 639.60 | 819.60 | ||
| Sundry | 88.00 | - | ( | 88.00 ) |
181.12 | |
| Fire Alarm | - | - | - | - | ||
| donation | - | - | - | 44.95 | ||
| subscription | 57.00 | - | ( | 57.00 ) |
- | |
| CCTV | 982.39 | - | ( | 982.39 ) |
- | |
| Loan repayment | - | - | - | - | ||
| Total spend | 39,683.04 | 42,483.00 | 2,799.96 | 28,219.97 | ||
| Surplus/ (Deficit) | 12,751.07 | ( | 24,878.57 ) |
3,592.16 |
Arkenstall Village Centre
| Balance Sheet as at 31 March | Balance Sheet as at 31 March | 2021 | |||
|---|---|---|---|---|---|
| 31st Mar 2021 | 31st Mar 2020 | 31 March 2019 | |||
| Bank Balances at 31st March 2021 | |||||
| COIF Shares at cost | 11,363.76 | 11,363.76 | 13,484.90 | ||
| COIF Charity Funds | 999.82 | 777.48 | 556.53 | ||
| Lloyds TSB Account | 20,632.48 | 8,103.75 | 2,611.40 | ||
| Santander | 493.16 | 493.16 | 493.16 | ||
| 33,489.22 | 20,738.15 | 17,145.99 | |||
| - | |||||
| - | |||||
| 33,489.22 | 20,738.15 | 17,145.99 | |||
| - | |||||
| Bank balances at 1st April | 2020 | - | |||
| COIF Shares at cost | 11,363.76 | 13,484.90 | 13,484.90 | ||
| COIF Charity Funds | 777.48 | 556.53 | 341.43 | ||
| Lloyds TSB Account | 8,103.75 | 2,611.40 | 9,783.37 | ||
| Santander | 493.16 | 493.16 | 493.16 | ||
| 20,738.15 | 17,145.99 | 24,102.86 | |||
| Surplus/(Deficit) for period | 12,751.07 | 3,592.16 | ( | 6,956.87 ) |
|
| - | 33,489.22 | 20,738.15 | 17,145.99 | ||
| - | |||||
| Represented by | - | ||||
| Restricted reserves | - | ||||
| Salaries reserve | 3,000.00 | 3,000.00 | 3,000.00 | ||
| Repairs reserve | 10,000.00 | 10,000.00 | 10,000.00 | ||
| Bookings reserve | 3,300.00 | 3,300.00 | 3,300.00 | ||
| 16,300.00 | 16,300.00 | 16,300.00 | |||
| Unrestricted reserves | 17,189.22 | 4,438.15 | 845.99 | ||
| 33,489.22 | 20,738.15 | 17,145.99 | |||
| - | |||||
| Value of COIF shares at 30th | |||||
| September 2020 | 72,275.59 | 71,670.09 | 64,764.51 | ||
| Increase from 31st March | 2020 | ||||
| of | 605.50 | 6,905.58 | |||
| - | |||||
| - | |||||
| Gareth Wilson | - | ||||
| 17-May-21 | - |