**Grantchester Village Hall and Reading Room** 


**Annual Report May 2021** 

This year has obviously been dominated by covid. During the three lockdowns we were unable to open but we did have limited opening during the intervening periods in the summer and autumn. Reopening after lockdown1 involved extensive work undertaking risk assessments for the hall and reading room and planning one way routes and cleaning regimen to ensure that users and all associated with the hall were kept safe. As an example, we reduced the capacity for the hall and the reading room and required additional assurances from groups in respect of cleaning and measures they were taking to reduce the risk. 

Some regular groups elected not to return but others such as Tess’ Pilates did restart. We also had a cleverly organised socially distanced engagement party. 

After several interactions with the department of the environment, we were able to establish that Kudos filming was exempt from the regulations governing the opening of village halls and thus in March when the village was taken over by film crew and actors, the reading room was used as one of their bases. 

## **Grants** 

The government made available various, significant grants to village halls at intervals during the pandemic. We applied as they we were announced and are pleased to say were successful on several occasions receiving £23,708 in total. This has meant that we more than replaced the usual rent income. 

## **Donations** 

Despite the restrictions, we have been very pleased to receive donations amounting to £640 during the year. The majority of this came from Tess and the Grantchester artists: we extend our grateful thanks for her and our other donors for continuing to support us. 

## **Financials** 

The annual revenue amounted to £27,235 (major components were-  lettings, donations and , Grants ). Prior year receipts were £17,330.  The regular outgoings were lower than last year at £10,917 (FY 2020  £13,251). The cash position at the end of the year was £27,631  (FY2020 £11,292 ). 

## **Note** 

The Village Hall & Reading Room are the main assets from which the charity continued to derive benefit in the year end 31 March 2021. These properties were the subject of a Trust Deed in July 1928 which conferred control and management of the properties on the charity’s predecessor entity, previously known as the “Council" in the Trust Deed. The charity continues to control and manage the said properties. 

## **Dr Fran Crawford** 

## **Chairman** 

On behalf of the Village Hall Committee 



||<br>**Grantchester Village Hall**|<br>**Grantchester Village Hall**|<br>**Grantchester Village Hall**|**No (if any)**|**CC16a**|
|---|---|---|---|---|---|
||**Receipts andpayments accounts**|||||
||**For the period**<br>**from**|Period start date<br>01.04.2020||Period end date<br>31.03.2021||
|||||||
|**Section A Receipts and**|**payments**|||||
|**A1 Receipts**|**Unrestricted**<br>**funds**<br>**to the nearest      £**|**Restricted funds**<br>**to the nearest £**|**Endowment**<br>**funds**<br>**to the nearest £**|**Total funds**<br>**to the nearest £**||
|<br>Lettings|**2,612**|**-**|**-**|**2,612**|**16,907**|
|Donation - Grantchester Art Exhibition|**400**|**-**|**-**|**400**|**-**|
|Donation -Other|**240**|**-**|**-**|**240**|**380**|
|SCDC Grants - Other|**23,708**|**-**|**-**|**23,708**|**-**|
|Bank interest|**39**|**-**|**-**|**39**|**43**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**_(Gross income for AR)_|**26,999**|**-**|**-**|**26,999**|**17,330**|
|**A2 Asset and investment sales,**<br>**(see table).**||||||
||**-**|**-**|**-**|**-**||
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**|**-**|**-**|**-**|**-**|**-**|
|**_Total receipts_**<br>**A3 Payments**||||||
||**26,999**|**-**|**-**|**26,999**|**17,330**|
|||||||
|<br>Insurance|**1,793**|**-**|**-**|**1,793**|**962**|
|Electricity|**2,975**|**-**|**-**|**2,975**|**3,575**|
|Water Rates|**207**|**-**|**-**|**207**|**328**|
|Repairs renewals and maintainance|**55**|**-**|**-**|**55**|**502**|
|Caretaker|**1,300**|**-**|**-**|**1,300**|**1,300**|
|Maintenance Contract|**2,189**|**-**|**-**|**2,189**|**3,682**|
|Accountancyfees|**1,429**|||**1,429**|**-**|
|Postage, stationery, subscriptions, mowing|**272**|**-**|**-**|**272**|**1,402**|
|Direct expenses|**18**|||**18**||
|General Expenses|**322**|||**322**|**-**|
|Charitable Donations|**100**|||**100**|**-**|
|Repayloans|**-**|**-**|**-**|**-**|**1,500**|
|Hall refurbishment|**-**|**-**|**-**|**-**|**15,006**|
|**_Sub total_ **|**10,660**|**-**|**-**|**10,660**|**28,257**|
|||||||
|**A4 Asset and investment**<br>**purchases, (see table)**||||||
||**-**|**-**|**-**|**-**||
||**-**|**-**|**-**|**-**||
|**_Sub total_ **|**-**|**-**|**-**|**-**|**-**|
|**_Total payments_**<br>**_Net of receipts/(payments)_**<br>**A5 Transfers between funds**<br>**A6 Cash funds last year end**<br>**_Cash funds this year end_**||||||
||**10,660**|**-**|**-**|**10,660**|**28,257**|
|||||||
||**16,339**|**-**|<br>**-**|<br>**16,339**|**-              10,927**|
||**-**|**-**|**-**|**-**|**-**|
||**11,292**|**-**|**-**|**11,292**|**22,219**|
||**27,631**|**-**|<br>**-**|**27,631**|**11,292**|
|||||||
|**Section B Statement of a**|**ssets and lia**|**bilities at the e**|**nd of the period**|||
|**Categories**<br>Signed by one or two trustees on<br>behalf of all the trustees<br>**B5 Liabilities**<br>**B3 Investment assets**<br>**B2 Other monetary assets**<br>**B4 Assets retained for the**<br>**charity’s own use**<br>**B1 Cash funds**|**Details**||**Unrestricted**<br>**funds**<br>**to nearest £**|**Restricted funds**<br>**to nearest £**||
||HSBC||**22,164**|**-**|**-**|
||NSI||**5,467**|**-**|**-**|
||||**-**|**-**|**-**|
|||**_Total cash funds_**|**27,631**|**-**|**-**|
||(agree balances with receip<br>**Details**|ts and payments account(s))|OK|OK||
||||**Unrestricted**<br>**funds**<br>**to nearest £**|**Restricted funds**<br>**to nearest £**||
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||**Details**||**Fund to which asset**<br>**belongs**|**Cost (optional)**||
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
||**Details**||**Fund to which asset**<br>**belongs**|**Cost (optional)**||
||Grantchester Village H|all & Reading Room *|Unrestricted|**-**|**-**|
||* controlled & manage<br>specified in a July 1928<br>charity's predecessor e|d by the charity, as<br>Trust Deed with the<br>ntity.||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
||**Details**||**Fund to which**<br>**liability relates**|**Amount due**<br>**(optional)**||
|||||**-**||
|||||**-**||
|||||**-**||
|||||**-**||
|||||**-**||
||Sign|ature|Print|Name||
||||||Date of approval|
||||Dr Francesca E Crawfo||rd<br>29 Ja|
|||~~1~~||||



CCXX R1 accounts (SS) 

29/01/2022 



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## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name **members of** Grantchester Village Hall 

**On accounts for the year** 31[st] March 2021 **Charity no** 300387 **ended (if any) Set out on pages** 3-4 (remember  to include the page numbers of additional sheets) 

   - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021 

- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

**Independent** I have completed my examination.  I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

**Signed:** _Keeley_ ~~_Hazelhurst_~~ _Digitally signed by Keeley Hazelhurst Date: 2022.01.26_ ~~_13:31:24 Z_~~ **Date:** 24[th] January 2022 **Name:** Keeley Hazelhurst **Relevant professional** Associate of the Chartered Institute of Management Accountants **qualification(s) or body (if any): Address:** 11 Shiel Hall Medway Rosewell Midlothian,  EH24 9EW 

**October 2018** 

1 

**IER** 

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**Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

**October 2018** 

2 

**IER** 

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## **Profit and Loss** 

## Grantchester Village Hall For the year ended 31 March 2021 Cash Basis 

|March 2021<br>Cash Basis||
|---|---|
|**Account**|**2021**|
|**Turnover**||
|Donations|640.00|
|Hall Hire|2,611.50|
|Interest Income|39.08|
|**Total Turnover**|**3,290.58**|
|**Cost of Sales**||
|Direct Expenses|17.99|
|**Total Cost of Sales**|**17.99**|
|**Gross Profit**|**3,272.59**|
|**Administrative Costs**||
|Audit & Accountancyfees|1,429.20|
|Caretaking|1,300.00|
|Charitable and Political Donations|100.00|
|Cleaning|2,189.30|
|Electricity|2,975.09|
|General Expenses|322.19|
|Insurance|1,793.20|
|Printing& Stationery|12.16|
|Repairs & Maintenance|55.00|
|Subscriptions|259.88|
|Water|206.92|
|**Total Administrative Costs**|**10,642.94**|
|**Operating Profit**|**(7,370.35)**|
|**Other Income**||
|Other Income|23,708.00|
|**Total Other Income**|**23,708.00**|
|**Profit on Ordinary Activities Befor **|**16,337.65**|
|||
|**Profit after Taxation**|**16,337.65**|



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## **Balance Sheet** 

## Grantchester Village Hall As at 31 March 2021 Cash Basis 

|**Account**|**Account**|**31 Mar 2021**|
|---|---|---|
|**Current Assets**|||
||**Cash at bank and in hand**||
||HSBC Current Account|22,164.13|
||NSI|5,467.04|
|||**27,631.17**|
|||**27,631.17**|
||**Net Current Assets(Liabilities)**|**27,631.17**|
||||
||**Total Assets less Current Liabilities**|**27,631.17**|
||||
||**Net Assets**|**27,631.17**|
||||
||Current Year Earnings|16,337.65|
|||11,293.52|
|||**27,631.17**|



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