2025-12-31-accounts - Fen Drayton Village Hall

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Fen Drayton Vi11gge Hall Registered Charlty No. 300385 Tru*ees' Annual Report for 2025-26 18" May 2026 Vlllaze Hall Committee as at 18" May 2026 Please see Fen Drayton Village Hall Management Structurè Sources of a(fvice and sUPPOrt Bank: Uoyds Bank, St Ive5 Cambridgeshire Action wlth Communltles In Rural En8land IACREI Fen Drayton Parish Council- Cvstodian Trustees Introductlon Thls AGM has been advertlsed on fhe vlllage social media and on the village hall notice Board. Governance The Original conveyance for Fen DTayton Village Hall is dated 18 October 1938, an order was created 9 October 1958 Ino copy available) and a scheme dated 7 Deeember 2006, which is aecompanied by a Simple Interpretation of the documents. Fen Drayton Villa2e Hall was established as a charity bv the Scheme dated as above in 20(. The l¥nd on which the hall stands is leased to the Village Hall by Fen Drayton Parish Council. Fen Drayton Parish Council is the village hzll Custodian Trustee. Appolntment of Trustees The Trust Déed governs the appoirttment of trustees and the management of the charity,. three members nominated by Fen Drayton Parish Council, and one appoirbted member for each of the organisatlons Ilsted in part 3 of the schedule to this scheme. We have 1 Trustee who has resigned due lo moving away from tho area, we aro Seeking a new Trustee. Manaiement commlttee coPted members The committee may appoint not more than 2 co-opted members from the education or busine55 Cgmmunities with particular expertise. The appointment must be made at a special meeting of the comrnittee. The appointment will be effective from the end of that meeting until the end of the followlng annual 6eneral meeting. The Committee has advert15ed for two volunteers to help with IT aftd commercial affairs. Pollcle5 and Procedures Child and Vu5nerable Adult SafeguaYdir¢g Policy- no safeguarding issues have been brought to our attention. Both the Safeguardin8 and Equality policies were updated in January 2026. Hiring Agreement Use of the village hall is subject to a Hiring Agreement which must be signed by the hirer when booking. The hiring zgTeement sets out the terms and conditions of hire ènd idefttifies the respective responslbilitles of each party to the agreement. The terms and conditions of hire were updated in February 2026 Pagelof3

Licences The hall has a Premises Licence (not including alcohol). The hall is licensed by the Performing Right Society IPRSI for live music. If an event is held by the village hall using recorded musi¢, a PPL licence will be obtained. Risk M•n•gement Insurance The village hall is insured with respect to property damage (buildings insurancel by Allied Westminster Insurance. It is insured with the same company with respect to contents lup to £31,779) public liability I£io.OLK),OWI employers, liability l£lQ,O¢JJ.0001 trusleès and management indernnity I£IIX),0001 and le8al expenSes1£250,O). The Management Committee recognises that it is under a legal obligation to protect the building and all vlsitors/users through adequate and appiopriate Insurance. Bulldlng Issues Surveys of the building are to be undertaken at 5-year intervals by a qualified surveyor. The next survey will be undertaken in 2026 Gas appliances and portable electrical appllantes arè tested by qualified personnel annually. The hall has a current PAT certlficatè for all small electrlcal appliances. The mains electrical installation is checked by a qualified engineer every 5 years. There is an anntsal schedule for thè testing of fire/smoke alarms. Firefighting appliances are inspected annually under contract with the supplier. The maintenance man carries out regular documented maintenance checks. Oblertlves of the Charlty The object of the charity 15 the provision and maintenance of a village hall for use by the inhabitants of the area of benefit without dlstinctioD of political, Teligious or other opinions, including use for meetin8s, lettures and cl355es.' and other forms of recreation and leisure-time occupation, with ihe tsblect of Improving the corsditlons ol Ilfe for the inhabltants. The Trustees consider these objectives to be con51Stent with Charity Commission guidance on providing for the public benefit and these objectives have been pursued in the activities of the charity this year when possible. Prlnclpal Actlvltles In purs11it of Objective5 The hall is in use most days of the week for a variety of activitie5 including Toddler group, Fitness, Ballroom Dancing, Tai Chi, Yoga. Parish Councll meetings (once a monthl, Communitv Café. other regular useis of the hall include the Bow15 Club, Little City a play-oriented group, Scout groups Such as Cubs and 8eavers The hall 15 available for hire for private functions including children'5 parties, wedding receptions. village social functions and occasional fund-raising evènts. Fundlng Strategy It is the strategy of the Trustee5 to ensure the hall remalns fSnancially viable by income from hire fees supplemented by fund rèising events to cover the cost of running the hall. The c05t of new capital projects is covered by 6Tants where possible. Volunteers. Effort Thè hall pays foT the services of a maintenance man, deaner, and bookkeèper. All are self-employed. At léast 10 hours of VL>lunteer time are 8iv¢n each week to cover reutine task$ such as managin8 the Page2of3

activlty of the contractors, dealin8 Wlth suppliers, liaislfig with customers and undertaking other tasks for the Smooth functioning gf the hall, e.g. funding bids for lar¥e projects. Trustees meet every month to discuss hall affairs and make decisions. 2025 Achle¥ernnts The Trustees work hard to make the hall attractive to potential useT5 and measure thelr su¢ce55 by the range of user5 and the hall occupancy. ITh 2025-26, hall occupancy 1$ estimated to have increased by 20%, excludin8 one-off hlres, e.4. school. FundiTh8 obtained from Donations and Grants from SCDC Communlty Chest has enabled the Vlllage hall to ¢omplete many projertS New Patio Bar Refurbishment Hall Refurbishment Commlttee Room ftefurblshment The Committee ha5 Put on more fundralslng events than In Préviovs ytArs combintd R•ser4es Pollcv Fen Drayton Villa8e Hall aims to havo reserves to ensure break-even during 12 months. Reserves tsf £9k or IQQFh of non.flxed runnlng costs (eq}valent to 45% 01 ihe current total hire fee Incornel would providè thè villagè hall with 3 12-month wSndow to restructure costs, replacing volunteers wlth pald cotttra¢tors, Futur• Plani We aim to tontinu• th• Refurblshment Works to the reception and Toilet are#s, and prolt¢ts wlthln our car Park We alm to apply for • Llc•nc• to s•rv• Alcohol The trustees dtcl•re that they hav• approved the tru%te•i' rport above. Slined on beh•W gf the ¢h•rlt¢s truJt•èi Full n•m•lsl: M-OL0 £Q Posltlon., Date: Is)612G26 Page3tsf3

01480 498 748 1 enquiries@angliataxhelp.biz 6 Bull Lane, St Ives. Cambridgeshire. PE27 SAX www.angliataxhelp.co.uk ANGLIA TAX HELP 14" May 2026 Accounting Report to Fendrayton Village Hall. The Accounts of the Village Hall with our stamp and reviewed 14 May2026 are a true view of the Income and Expenditure forthe year ending 31 December 2025. B81ance as per Bank Statement 31.12.2025 £6257.24 Plus Unpresented Receipts Less Uncleared Payments B818nce as per Balance Sheet 31.12.2025 £6257.24 Notes to the Accounts Gas & Electricity are significantly higherth8n 2024 Yeardue to the new Supplier SSE not invoicing ortaking the DD payment in 2023. This has be accounted for in the 2025 Accounting year, the Gas & Electricityshould reflect the usage to cost in the 2026 Accounts. Rosie Dixon MAAT RHJhl Task Ltd TIA Anglia Hdp ReglsterÈd in Eng13nd & Wales. Re9i¥tration NoI785361 Reyi5tered 01fic.. 6 Bull Lane, St Ive5, &rnbr1dge$FTE. PE27 SAX

Profit & Loss Statement 0110112025-3111212025 l Year Past 01/0112025- 3111212025 Sales Hall Hire General Hall Hire Regular Users Fundraising Donations Other Revenue Bank Interest Received Total Sales Income 8,526 16,674 2,511 200 605 485 29,001 Cost of Sales Gross Margin Sales Less Cost of Sales 29,001 Operating Expenses Rates & Water Gas & Electric Property Insurance Cleaning & Housekeeping Maintenance Printing and Stationery Subscriptions Telephone Advertising & Marketing Accountant's Fee Total Operating Expenses 1.759 4,752 1,875 3,496 8,752 105 47 578 909 2,775 25,048 Net Suplus 3,953 ateA proved Signed Miss R Dixon MAAT ANGLIA TAK HELP 6 Yull Larte St Ive5, Cambridgeshire PF27 SAX 01480 498 748

Balance Sheet 0110112025-3111212025 l Year Past 0110112025-3V1212025 Fixed Assets 1416 Current Assets Sales Ledger Control Lloyds Current Account Lloyds Deposit Account CCLA Total Current Assets 1358 6257 5162 10829 23606 Current Liabilities Accurals Net Current Assets/Liabilities 25022 Totsl Net Assets 25022 Capital & Reserves Retained Profit Surplus Brought Forward Total Capltal & Reserves 21069 3953 25022 DateApproved 201 Sig Miss R Dixon MAAT ANGUA HELP 6 Bull Lane St Ives, Cambridgeshire PE27 SAX 01480 498 748