2024-03-31-accounts - Cornwall County Scout Council

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name Cornwall County Scout Council
Other names the charity is known by
Registered charity number (if any) 3 0 0 3 6 4
HQ registration number 1 1 0
Charity’s principal address Nine Ashes Activity Centre
Washaway
Bodmin Cornwall
Postcode P L 3 0 3 A D
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Jordan Pidwell Chair From 5th February 2024
2 Gareth Phillips County Lead Volunteer
3 Paula Volkner Treasurer
4 Sally Vaughan
5 Simon Viles
6 Benjamin Powlesland
7 Bennath Webster rom 1st September 202
8 Lizzieanna Quigley Until 31st October 2023
9 Andrew Parkin Chair Until 5th February 2024
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

Section B Structure, governance and management

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Description of the charity’s trusts Type of governing document The County's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The County is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The County is managed by the County Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout County which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Trustee Board consists of the Chair, Treasurer and up a) the induction and training of trustees; to 10 other Trustees (including 2 Ex Officio Trustees, and 2 b) trustee' consideration of major risks co-opted Trustees) and meets every 2-3 months. and the systems and procedures to manage them Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.

This County Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

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Section B	Structure, governance and management (continued)
	Risk and Internal Control The County has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

4 LT700001 (27 February 2024)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Section C

Objectives and activities

Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.

Public benefit statement The County meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D Achievements and performance

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Summary of the main achievements of the charity during the year

Significant time and money has been - and continues to be - invested into Nine Ashes, the County's campsite, to bring activities and buildings to a safe and servicable level. The County has run events to support volunteers with the transformation of volunteer roles and digital systems. Membership of the County has grown by 2.8%

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Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: The County Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the County obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • the charity’s principal sources of funds (including any fundraising); • investment policy and objectives; Investment Policy The County's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The County has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The County held reserves of approximately £230,000 against this at year end. Minus £75,000 in membership fees to be paid to The Scout Association, this leaves a reserve of £155,000. This is above the level required for operating expenses. The County's reserves have decreased over the past 12 months and the Trustee Board will continue to monitor and manage its finance to bring the reserves in line Reserves Policy The County's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The County Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £120,000. • how expenditure has supported the key objectives of the charity; Brief statement of the charity’s policy on reserves	The County held reserves of approximately £230,000 against this at year end. Minus £75,000 in membership fees to be paid to The Scout Association, this leaves a reserve of £155,000. This is above the level required for operating expenses. The County's reserves have decreased over the past 12 months and the Trustee Board will continue to monitor and manage its finance to bring the reserves in line Reserves Policy The County's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The County Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £120,000.


	The County Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the County obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. Investment Policy The County's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The County has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)

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Section G Declaration	Section G Declaration	Section G Declaration	Section G Declaration	Section G Declaration	Section G Declaration	Section G Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Date D D M M Y Y Position (eg Secretary, Chair)





	D D M M Y Y
	D	D	M	M	Y	Y

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CORNWALL COUNTY SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

CORNWALL COUNTY SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31" MARCH 2024 Registered Numbers Charity Commission 300364 Scout Association 110 Presldent Colonel Edward Bolitho OBE County Commissioner Gareth Philip5 County Chairman Chri5 Lethbridge (ceased 17191231 Andy Parkin (commenced 1819123 County Secretary Sally Vaughan County Treasurer Paula Volkner

Independent examinerfs report to the trustees of Cornwall County Scout Council I report to the trustees on my exarnination of the accounts of the above charity 1.the Trust-l for the vear ended 31 March 2024 Responslbllltles and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the feoulrements of the Charities Act 20111.the Act~l. I report in respect of my examination of the Tru5t'5 accounts Carrled out under section 145 of the 2011 Act and sn carrying out my examination. I h3ve followed all the applicable Direction5 given bv the Charlty Commission under section 14515llbl of the Act. Indepenilent examlner's statement have completed my examination. I confirm that no rnaterial matters have come to my attention in connection with the examinatlon which gives me cause to believe that in, any material respert= I the accounting records were not kept in accordance with section 130 of the Charities Act,. or 2 the accounts did not accord with the accounting records.. or 3 the accounts did not comply with the appllcable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf vlew whlch is not a matter consldered as part ol an Independent examination. I have no ¢¢ncerns and have come across no other matters in ¢onnection with the examination to which attention should be drawn in this report in order to enable a proper understandlng of the account5 to be reached. Si8ned AX S&E- Dated Mr5 Lois Stephen FCCA Chartered Certified Accountant Peter Williams & Co Latham Park St Blazey Road Par PL24 2HY

Cornwall Scout Council Recelpts and Payments Account For the year from 1st April 2023 31st March 2024 eceipts an payments 2023124 2022123 Unrestricted funds Restricted lunds Endowm•nt funds Totsl fund Total funds •c•lp Donation5, 18gacSes and similar Membership sub5Gnplion Z21,ty11 125,DJ3 Less. Membership $ubscriptionJ paid on .108,050 -00 .108.846 Nel mtmb8fship 8ubscrlp1its r¢t81ned 112,968 -00 Gill -or Olh8rJirnilar Income .oD Sub t•] Grant M•iiiienen8c• grant Sub tot•1 oth•r Incom• Yovlh progr8mme and a¢uvibei 4,784 19.371 WSJ South Kor•8 2023 40,402 113,lOU ROVeH¥ 2024 19,636 410 Bedges 4)0 Sale olA&se Jo Nine Aihets irtomè 22,733 2,76Q KeInr& Jamboree IS3,140 Sub total Invoitmènt Incomè 190 318 Th& ScoulAssOci8ln ShcdTwm Invtrsimeni Servi¢ 4Jo 4)D other Inv23tmenl InfDm• 1.$09 Sub totsl Total Gr05s Income A880t and inv88tmèht #alas. •te. .oD Total recelpts

Cornwall Scout Council Receipts and Payments Account For the year from 1$tApril 2023 31st March 2024 Receipts and payments 2023124 2022123 Unrestricted fund$ RestrictÈd funds Endowmént funds Total funds Total funds Charitable Payments Youth programme and activities 8.898 4)0 4)0 6.677 Adult suppert and training 1.919 -00 218 Nine Ashescentre Costs 16,864 -00 410 13,561 NIDe Ashes Capitsl project$ 3,460 County Executive expense$ 14.521 -00 14.790 WSJ Sgulh Kor88 2023 47.809 102,677 Roverway 2024 21.796 Audit Fe9$ 1.080 1.080 Kernow J8mbore¢ 379 223,927 Depreciation jo Sub total Fundr318lng gXP9nso5 4)0 Detail 2 Detsil 3 4)0 .00 Other fundraising costs -00 .00 Sub total Total Gn)ss Expenditure Asset and investment purchases, etc. 4JO 4)0 -00 Total payn7ents Net of recelpts/(payments) Transfers between funds -00 4)0 4)0 Cash funds last year end Cash funds this year end 167,370 18,804 -00 246,602

statement of assets and liabilities at the end of the year 31st March 2023 Totsl funds 31st March 2024 Unrestricted lunds Restricted funds Endowment funds Totsl fund5 Cash funds BaDk currenl accounl 82,901 14,BJ8 83Trk depo*t 8¢cwni 116.766 6,4J4 1DB,563 12.51$ 12,370 The Scout Associalim ShortTeim Investment Service Nine Ashes aGGounl 20.000 20,000 111,284 2,790 Kernow 17 -0 2.f93 Totjl cish fund8 Other monets a$set8 T8x rJ8im Debts due ITOM th• CountylAiewDislncVGroup In$ur&n¢e c181m Sub totsl Invegtment as¥?t$ 15.482 4Jo 25,462 Quot2d Inveslmenl3 .00 JJO -00 4)0 Sub total Non monetary assets for Badge siock Shop S¢ Olher $tock Mzchinery djo SGoutsng equipment, furnilurt * Othér -00 -00 -0 Sub total Account3 Trol yel paid-PAYE JJO Expefjse3 Incurred bul nol Invoir SDb5criplions nol yel pih1 4JQ LoBn- detail - Camping Ftes -Accruals 410 1.020 -00 1,OZO Sub tothl Contlng•nt IlabllStle8 and future obllgatlons The ib¢)vg rg¢9ipts and payrnenls accourrt and statèmpnt of a55els liabiltr5 wièrè approv by the Trustees on 25th July 2024 and slgnod on thèlr behall by Pllnt Name Isi nature Chair Tr885urer

CORNWALL COUNTY SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024