## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**2**|**2**|**3**|**1**|**0**|**3**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||Cornwall CountyScout Council
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19|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Chris Lethbridge|Chair|| ||Gareth Phillips|County Commisioner|| ||Sally Vaughan|County Secretary|| ||Paula Volkner|County Treasurer|| ||County Youth Commisioner
Jordan Pidwell||| ||Ian Carvell||Until 09.11.2022| ||Andrew Parkin||| ||Kathryn Johnson||Until 09.11.2022| ||Lizzy Quigley||From 09.11.2022| ||Sophie Gray||Until 09.11.2022| ||Simon Viles||| ||Benjamin Powlesland||From 09.11.2022| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) ## **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The County's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The County is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: The County is managed by the County Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout County which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Board consists of 10 members who meet at least 4 times a year. 5 Ex Officio, Chair, County Commissioner, County Youth Commissioner, Secretary and Treasurer, 4 Elected, and up to 4 Nominated. Members of the Trustee Board complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the Board. This County Trustee Board exists to support the District and Group leaders in meeting the responsibilities of the appointments and is responsible for: The maintenance of County property; The raising of funds and the administration of County finance; The insurance of persons, property and equipment; County public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing County Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 1)**
The County Trustee Board has identified the major risks to which
they believe the County is exposed, these have been reviewed and
systems have been established to mitigate against them. The main
areas of concern that have been identified are:
Damage to the building, property and equipment. The County would
request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre
and other Scout Groups. Similar reciprocal arrangements exist with
these organisations. The County has sufficient buildings and
contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The County
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The County is primarily reliant
upon income from subscriptions and fundraising. The County does
hold a reserve to ensure the continuity of activities should there be
a major reduction in income. The Board could raise the value of
subscriptions to increase the income to the County on an ongoing
basis, either temporarily or permanently.
Reduction or loss of leaders.All Groups within the County are
totally reliant upon volunteers to run and administer the activities of
the group. If there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a whole
then there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure of the
Group.
Reduction or loss of members. All Groups witin the County provides
activities for young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then there
would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of the
Group.
**Risk and Internal Control (Specimen 2)**
The County has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure that
insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The County meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.| **Section D Achievements and performance** Summary of the main achievements of Membership of the County has grown by 6%, with growth in both 4 LT700001 (3rd December 2018) |the charity during the year|Young People and Adult volunteers. The County is yet to have
recovered to pre-covid levels but is on the path to have achieved
this in the next year. Significant
time has been invested in Nine Ashes, the County's campsite, with
more elements being recomissioned for use by groups across the
County and further a field. The County
continues to develop its strategy to support our volunteers through
our current transformation and the changes to our structure and
roles over the coming year.| |---|---| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The County held reserves of approximately £186,174 against this at
year end. This is above the level required for operating expenses.
However the County's reserves have decreased over the last 12
months and the County Trustee Board will continue to manage its
finance to bring the reserves inline with their policy.
**Reserves Policy**
The County's policy on reserves is to hold sufficient resources to
continue the charitable activities of the County should income and
fundraising activities fall short. The County Trustee Board considers
that the County should hold a sum equivalent to 12 months running
costs, circa £120,000.00| ||| ||| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy (Specimen 1)** • the charity’s principal sources of funds (including any fundraising); The Counties Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The County has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The County Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the County Executive considers the cash flow requirements. 5 LT700001 (3rd December 2018) • investment policy and objectives; ## **Investment Policy (Specimen 2)** The County does not have sufficient funds to invest in longer term investments. The County has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Chris Lethbridge||||||SallyVaughan| ||||||||| ||Chair||||||Secretary| ||||||||| ||||||||| 6 LT700001 (3rd December 2018) CORNWALL COUNTY SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 Peter Williams & Co. Chartered Certified Accountants CORNWALL COUNTY SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 Registered Numbers Charity Commission 300364 Scout Association 110 President Colonel Edward Bolitho OBE County Commissioner Gareth Philips County Chairman Chris Lethbridge County Secretary Sally Vaughan County Treasurer Paula Volkner Independent examinerls Report to the trustees of the Cornwall Scout Council I report on the accounts of the County for the year ended 31 March 2023 which comprise the attached Receipts and Payments Account and the Statement of Assets and Liabilities. This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees for my examination work. Respective responsibilities of the Trustees and Examiner The County's trustees are responsible for the preparation of the accounts. They consider than an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: Examine the accounts (under Section 145 of the Charities Act) To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act). and To state whether particular matters come to my attention Basis of Independent Examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the County and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in and audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below. Independent Examiner's statement In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in, any material respect, the requirements To keep accounting records in accordance with Section 130 of the Charities Act: and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met. or 2. to which in my opinion, attention should be drawn in order to enable a proper understanding of the account to be reached Mrs Lois Stephen Chartered Certified Accountant Peter Williams & Co Latham Park St Blazey Road Par PL24 2HY Cornwall Scout Council Receipts and Payments Account For the year from 1st April 2022 31st March 2023 To Receipts and payments 202212023 2021122 Unrestricted funds Restricted funds Endowment funds Total funds Total funds eceip Donations, legacies and similar Membership subscriptions Less: Membership subscriptions paid 011 126,033 86,004 (NatsonallCountylArealDtstrict) bli4vl IAW knlii * ti*Kts syn -108,846 Net membership subscriptions retained 6,004 17,187 Donations Legacies 3,500 Gift Aid Other similar income Sub total Grants Maintenenace grant Other graiits Sub total Other Income Youth programme and activities 19,370 1,137 WSJ South Korea 2023 113,100 4,696 Badges 87 13 Sale of As*ts Nine Ashes income 2,760 26,123 Kernow Jamboree 153,140 153,1 60,570 Sub total Investment income Bank interest 299 19 15 Bijilding Society interest The Scout Association Short Term Investment Service 10 International fund Other investment income Sub total 19 Total Gross Income 305, 19 305,96 . 96.06 Asset and investment sales, etc. Total receipts 305,94 305,96 96,06 Cornwall Scout Council Receipts and Payments Account For the year from 1st April 2022 31st March 2023 To Receipts and payments 202212023 2021122 Unrestricted funds Restricted Endowment funds funds Total funds Total funds Charitable Payments Youth programme and activities Adult support and training 6,677 1,947 218 1,569 Nine Ashescentre Costs 13,561 Nine Ashes Capital projects 47,730 3,460 46 County Executive expenses 14,790 WSJ South Korea 2023 4,915 102,677 Audit Fees 16,346 1,080 Kernow Jamboree 1,020 223,927 Depreciation 12,118 Sub total Fundraising expenses Detail 1 1,074 Detail 2 Detail 3 Other fundraising costs Sub total Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) 9,34 Transfers between funds Cash funds last year end Cash funds this year end 227,817 18,785 237,259 186,17 246 602 Statement of assets and liabilities at the end of the year 31st March 2022 Total funds 31st March 2023 Unrestricted funds Restricted funds Endowment funds Total funds Cash funds Bank current account 14,838 14,8 Bank deposit account 8,836 102,529 6,434 International account 105,201 12,370 The Scout Association Short Term Investment Service Nine Ashes account 12,351 20,000 20,00 20,000 2,790 2,79 Kernow 17 2,051 2,193 72,980 Total cash funds Other moneta assets Tax claim Debts due from the County/Area/DistricUGroup Insuran￿ claim Sub total Investment assets Investment property - detail Quoted investments Other investments - detail 25,462 25,462 Sub total Non monetary assets for Badge stock 578 Shop stock 740 Other stock Buildings Machinery Scouting equipment, furniture etc Other Sub totsl Liabilities Accounts not yet paid -PAYE Expenses incurred but not invoiced Subscriptions not yet paid Loan - detail Other liabilities - Barclaycard - Camping Fees ~Accurals 1,020 Sub total 1,020 Contingent liabilities and future obligations The above receipts and payments account and statement of assets and liabilities were approved by the Trustees and signed on their behalf by Signature Print Name Chair Treasurer