2022-03-31-accounts - Cornwall County Scout Council

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Trustees' Annual Report For the period

Trustees' Annual Report For the period
From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2	3	1	0	3	2	2
Section A Reference and administration details
Charity name Cornwall County Scout Council Other names the charity is known by Registered charity number (if any) 3 0 0 3 6 4 HQ registration number 1 1 0 Charity’s principal address Nine Ashes Activity Centre Washaway Bodmin Cornwall Postcode P L 3 0 3 A D Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Colonel Edward Bolitho President
2 Chris Lethbridge Chair
3 Gareth Phillips County Commisioner
4 Sally Vaughan County Secretary From 22.10.22
5 Paula Volkner County Treasurer
6 Jordan Pidwell County Youth Commisioner
7 Ian Carvell
8 Andrew Parkin
9 Kathryn Johnson
10 Sam Coles Until 01.08.22
11 Sophie Gray
12 Simon Viles From 22.10.22
13 Ann Jameson Until 22.10.22
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15
16
17
18
19
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Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
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Type of advisor Name Address

Section B

Structure, governance and management

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Description of the charity’s trusts

Type of governing document

The County's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution)

How the charity is constituted

The County is a trust established under its rules which are common to all Scouts.

(e.g. trust, association, company)

Trustee selection methods

(e.g. appointed by, elected by)

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The County is managed by the County Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout County which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 12 members who meet at least 4 times a year. 6 Ex-officio - President, Chair, County Commissioner, County Youth Commissioner, Secretary and Treasurer, 4 Elected, and up to 4 Nominated.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This County Executive Committee exists to support the District and Group leaders in meeting the responsibilities of the appointments and is responsible for: The maintenance of County property;

The raising of funds and the administration of County finance; The insurance of persons, property and equipment; County public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing County Administrators and Advisors other than those who are elected.

Section B

Structure, governance and management (continued)

Risk and Internal Control (Specimen 1)

The County Executive Committee has identified the major risks to which they believe the County is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to the building, property and equipment. The County would request the use of buildings, property and equipment from

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eques e use o bu d gs, p ope y a d equ p e o neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The County has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The County through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The County is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. All Groups within the County are totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. All Groups witin the County provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The County has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and activities	Section C Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive diference; we co-operate with

Section C
Objectives and activities

Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and
loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which we
live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive diference; we co-operate with

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p pf p others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The County meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D Achievements and performance Summary of the main achievements of Membership has recovered as Scouitng is able to revert to normal the charity during the year operations after the Covid Pandemic Nine Ashes has been reopened for use after a period of closure and is now once again available for groups to use to support their programme. The County team have been working on new methods of working to ensure our leaders are supported as best as possible. Falmouth and Truro districts have been amalgamated to create a new district - Carrick. This is to ensure proper support and governance is in place in this area of the county. Section E Financial Review Brief statement of the charity’s policy on reserves Reserves Policy

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The County's policy on reserves is to hold sufficient resources to continue the charitable activities of the County should income and fundraising activities fall short. The County Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £120,000.00 The County held reserves of approximately £227,817 against this at year end. This is above the level required for operating expenses. However this can be explained by holding a reserve against Finacial risks associated with Nine Ashes during the forthcoming period. Also funds held for both the WSJ in Korea and Kernow Jamboree 2022. Quantify and explain any designations

Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1) • the charity’s principal sources of funds (including any fundraising); The Counties Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The County has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The County Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the County Executive considers the cash flow requirements. • investment policy and objectives; Investment Policy (Specimen 2)

The County does not have sufficient funds to invest in longer term investments. The County has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

To continue to ensure the long-term future of Nine Ashes Activity Cen

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

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Signature(s) C. Lethbridge S. Vaughan Full name(s) Chris Lethbridge Sally Vaughan Position (eg Secretary, Chair) Chair Secretary Date 0 9 1 1 2 2

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CORNWALL COUNTY SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED ST 31 MARCH 2022 Peter Williams & Co. Chartered Certified Accountants

CORNWALL COUNTY SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2022 Registered Numbers Charity Commission 300364 Scout Association 110 President Colonel Edward Bolitho OBE County Commissioner Gareth Philips County Chairman Chris Lethbridge County Secretary Sally Vaughan County Treasurer Paula Volkner

Independent examinerfs Report to the trustees of the Cornwall Scout Council I report on the accounts of the County for the year ended 31 March 2022 which comprise the attached Receipts and Payments Account and the Statement of Assets and Liabilities. This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees for my examination work. Respective responsibilities of the Trustees and Examiner The County's trustees are responsible for the preparation of the accounts. They consider than an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: Examine the accounts (under Section 145 of the Charities Act) To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Art); and To state whether particular matters come to my attention Basis of Independent Examinerfs report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the County and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in and audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below. Independent Examinerfs statement In connettion with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in, any material respect, the requirements To keep accounting records in accordance with Section 130 of the Charities Act: and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which in my opinion, attention should be drawn in order to enable a proper understanding of the account to be reached Mrs Lois Stephen Chartered Certified Accountant Peter Williams & Co Latham Park St Blazey Road Par PL24 2HY

Cornwall Scout Council Receipts and Payments Account For the year from 1st April 2021 31st March To Ir 2022 Receipts. and payments 202112022 2020121 Unrestricted funds Restricted funds Endowment funds Total funds Total funds Receipts Donations, legacies and similar 11 Membership subscriptions 86,004 120,095 Less: Membership subscriptions paid on {NationaVCountylArealDistrict) 86,004 100,805 Net membership subscriptions retained 19,290 Donations Legacies 3,500 Gift Aid Other similar income Sub total Grants Maintenenace grant Other grants Sub total Other Income Youth programme and activities 1,137 318 WSJ South Korea 2023 4,696 Badges 13 Sale of Assets Nine Ashes income" all Job Retention and Govemment grants in 2020121 Kernow Jamboree 26,123 65,264 60,570 Sub total Investment income Bank interest 13 91 Building Society interest The Scout Association Short Term Investment Service 10 155 International fund Other investment income Sub total Total Gross Income Asset and investment sales, etc. rotal receipts

Cornwall Scout Council Receipts and Payments Account For the year from 1st April 2021 31st March 2022 To 202112022 2020121 Unrestricted funds Restricted Endowment funds funds Total funds Totsl funds Pa ments Charitable Payments Youth programme and activities 1,947 788 Adult support and training Nine Ashescentre Staff Costs 1,569 44,164 Nine Ashes Centre Operations Nine Ashes Utilities 52,107 2,602 9,959 866 Nine Ashes Buildings 4,931 Nine Ashes Campsite and Grounds Nine Ashes Centre Equipment 374 202 Nine Ashes Activities General Nine Ashes costs including Catering and Refunds Nine Ashes Capital projects 98 1,355 County Executive expenses 4,915 WSJ South Korea 2023 3,586 16,346 Audit Fees 1,020 Kernow Jamboree 1,020 12,118 69 Depreciation 1,074 1,072 Sub total Fundraising expenses Detail 1 Detail 2 Detsil 3 Other fundraising costs Sub total Total Gross Expenditure _. Asset and investment purchases, etc. Totsl payments :. Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end 218,475 18,784 227,605

31st March 2021 Total funds 31st March 2022 Unrestricted funds Restricted Endowment funds funds Totsl funds Cash funds Bank current account 8,836 Bank deposit account 9,264 98,767 6,434 International account 141,190 12,351 The Scout Association Short Tem Investment Service Nine Ashes account 12,350 20,000 20,000 2,051 24,086 Kernow 17 72,980 4,527 Total cash funds Other moneta assets Tax claim Debts due from the County/Area/DistricUGroup Insurance claim Sub total Investment assets Investment property - detail Quoted investments Other investments - detail 25.462 25,462 Sub total Non monetary assets for Badge stock 740 753 Shop stock Other stock Buildings Machinery Scouting equipment, furniture etc Other 1,074 Sub total Liabilities Accounts not yet paid -PAYE 427 Expenses incurred but not invoiced Subscriptions not yet paid Loan - detail Other liabilities - Barclaycard - Camping Fees -Accruals 1,020 1,020 Sub total Reserves 227,817 18,785 246,602 237,259 Contingent liabillties and future obligations The abov8 receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf bv Signa ure Print Name L&fHryQ ii?b.f . Chair Treasurer

CORNWALL COUNTY SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED ST 31 MARCH 2022 Peter Williams & Co. Chartered Certified Accountants