2021-03-31-accounts - Cornwall County Scout Council

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Trustees' Annual Report For the period

Trustees' Annual Report For the period
From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1	3	1	0	3	2	1
Section A Reference and administration details
Charity name Cornwall County Scout Council Other names the charity is known by Registered charity number (if any) 3 0 0 3 6 4 HQ registration number 1 1 0 Charity’s principal address Nine Ashes Activity Centre Washaway Bodmin Cornwall Postcode P L 3 0 3 A D Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Colonel Edward Bolitho President
2 Chris Lethbridge Chair
3 Gareth Phillips County Commisioner
4 Linda Taylor County Secretary until 10.11.2020
5 Paula Volkner County Treasurer
6 Chantelle Down County Youth Commisioner until 10.11.2020
7 Jordan Pidwell County Youth Commisioner From 27.02.2021
8 Sally Tregaskis until 10.11.2020
9 Brian Sheen until 10.11.2020
10 Ian Carvell
11 Peter Carvell until 10.11.2020
12 Andrew Parkin
13 David Illsley until 10.11.2020
14 Julie Grose until 10.11.2020
15 Kathryn Johnson
16 Ann Jameson
17 Sam Coles
18 Sophie Gray
19 Patricia Jameson until 10.11.2020
20
21
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

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Type of advisor Name Address
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Section B

Structure, governance and management

1 LT700001 (3rd December 2018)

Description of the charity’s trusts

Type of governing document

The County's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution)

How the charity is constituted

The County is a trust established under its rules which are common to all Scouts.

(e.g. trust, association, company)

Trustee selection methods

(e.g. appointed by, elected by)

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The County is managed by the County Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout County which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 12 members who meet at least 4 times a year. 5 Ex-officio - President, Chair, County Commissioner, County Youth Commissioner, Secretary and Treasurer, 4 Elected, 2 Nominated

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This County Executive Committee exists to support the District and Group leaders in meeting the responsibilities of the appointments and is responsible for: The maintenance of County property; The raising of funds and the administration of County finance; The insurance of persons, property and equipment; County public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing County Administrators and Advisors other than those who are elected.

Section B

Structure, governance and management (continued)

Risk and Internal Control (Specimen 1)

The County Executive Committee has identified the major risks to which they believe the County is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to the building, property and equipment. The County would request the use of buildings, property and equipment from

2 LT700001 (3rd December 2018)

eques e use o bu d gs, p ope y a d equ p e o neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The County has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The County through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The County is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. All Groups within the County are totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. All Groups witin the County provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The County has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and activities	Section C Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive diference; we co-operate with

Section C
Objectives and activities

Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and
loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which we
live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive diference; we co-operate with

3 LT700001 (3rd December 2018)

p pf p others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The County meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D Achievements and performance Summary of the main achievements of A significant decline in membership across the County due to the the charity during the year Covid pandemic and the inability to operate normally. Nine Ashes is being reviewed to ensure it continues to support our core values and purpose as a Charity. Much work is being done to ensure its continued compliance with relevant legislature. The County team is being bolstered to provide the support required by Districts and Groups.

Section E Financial Review	Section E Financial Review
Brief statement of the charity’s policy on reserves	Reserves Policy

4 LT700001 (3rd December 2018)

The County's policy on reserves is to hold sufficient resources to continue the charitable activities of the County should income and fundraising activities fall short. The County Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £120,000.00 The County held reserves of approximately £218,475 against this at year end. This is above the level required for operating expenses. However this can be explained by holding a reserve against Finacial risks associated with Nine Ashes during the forthcoming period. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1) • the charity’s principal sources of funds (including any fundraising); The Counties Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The County has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The County Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the County Executive considers the cash flow requirements. • investment policy and objectives; Investment Policy (Specimen 2)

The County does not have sufficient funds to invest in longer term investments. The County has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

To continue to ensure the long-term future of Nine Ashes Activity Cen

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

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Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date D D M M Y Y
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6 LT700001 (3rd December 2018)

CORNWALL COUNTY SCOUT CO IL FINAN IA STATEMENTS R THE YEAR ENDED I"MA H 2021 Peter Wllllams & Co. Chartered Certified Accountsnts

CORNWALL COUNTY SCOUT COUNCIL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31- MARCH 2021 Reglstered Numbers Charity Commission 300364 Scout Associatlon 110 Presldent Colonel Edward Bolitho OBE County Cornmlssloner Gareth Phlllps County Chalmian Chris Lethbridge County Secretary Linda Taylor to 10 November 2020 County Treasurer Paula Volkner

Independent examinerfs Report to the tjvstees of the Comwall Stf>Ut Coundl I report on thè accounts of the County for the year ended 31 March 2021 whlch comprlse the attached Receipt5 and Paymetits Account and the Statement of Assets and Lv4bilities. Thi5 report Is made solety to the trurtees in accordance wf(h Sectlon 145 of the Charitles Att 2011. My work has been undertaken so that I might state to the charl$ trustees those matters l am required to state to them in an Independent Examinerfs Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responslblllty to anyone other than the charlty and the charws trustee5 for my examinatlon work. Respe¢tlve re5ponslbllltles of the TNstee5 and Examln¢r The County's trustees are responsible for the preparatlon of the accounts. They conslder than an audlt 15 not required for this yeaTlunder Sectlon 144 of the Charities Act 2011 (the Charlties Actll and that an Independent examlnatlon ts needed. It Is my responslblllty to: Examlne the accounts lunder Sectlon 145 of the Charltles Act) To follow the procedures laid down in the General Directions 8iven ty the Charlty Commlssloners (under Sectlon 14515llbl of the CharleS Act).. and To State whether partlcular matter5 come to my attentlon BJ$l$ of Independent Examlnerf$ report My examln8tlon was carrled In accordance wlth the General Dlrectlons gfven bythe Charlty Commlssloners. An examlnatlon Includes a revlew of the accountln8 records kept by the County and a comparlson of the accounts presented wlth those records. It also Includes conslderatlon of any unusual emS or dlsclosures In the accounts, and seeklng explanations from you as trustees concerning any such matters. The procedure5 undertaken do not provlde all the evldence that would be requlred In and audlt, and consequently no oplnlon Is given a5 to whether the accounts psent a rue and falrf vlew and the report Is Ilmtted to those matters set out In the statement below. Independent Examlnerfs statement In connectlon wlth my examlnatlon, no matter has come to my attentlon: whlch glves me reasonable cause to belleve that in, any material respect, the requlrements To keep accountlng records In accordance wlth Sectlon 130 of the Charltle5 Act.. and To prepare accounts whlch accord wlth ihe accountln8 records and comply wilh the accountln8 requlrements of the Charltles Att have noi been met; or 2. to whlch In my oplnlon, attentlon should be drawn in orderto enable a proper understandingof the account to be reached Mrs Lois Stephen Chartered Certlfled Accountsnt Peter Wlllbams & Co Latham Park St Blazey Road Par PL24 2HY

Cornwall Scout Councll Recelpts and Payments Account For the year 1st Aprll 2020 31st March 2021 To Receipts and payments 202012021 Unrestrfctsd Ro8trtcted Endowmert fvnd$ fund$ funds 2019120 Totsl fund• Totsl lund• Donatlong, lega¢ltrs and slmllar M8mbBrsh5p subscrfplbTh6 LeB5' Member8Np sub5crfpVon8 psld on 12O.09S 119N76 100,805 97,836 fflomt•rshlp 8ubsts r•tathed 19290 21.641 Don80n$ Legacles 1ftd OlhertslMl8r In Sub lotsl Grant8 M81nièn•n•¢•qranl Other gr8nt8 8uts total Oth•r In¢orn• Youth woorimrm and 318 42A35 93 ofA88811 Ash88 5rrto R•t•nkn and Qov¢rnm¢ni gT3nts In 2020121 KernrA¥ 17 1f.791 Sut total In¥tgnI Incomo 88nk Int¢re$i 348 BuHthng SOCty Inweli he S Inveylmtnl Ser 161 12S InlwnaUwa1 IuDd Oiher Invesmenl ir sub total Total Grt>ss In¢ome A660t and InytM•nt •alès, etc. Total relpts

Cornwall Scout Council Receipts and Payments Account For thè year from 1st Aprll 2020 To 31st March 2021 Receipts and payments 202012021 2Q19120 Unre•tr5cted R•s¢tOd endent funds fund• Totsl lund• Total fund¥ me Charltable Paym•nts Youth programme arKI 28,848 Adult wppJrt and tr8lnlng Nine Aghescenlro Stsff co$ 1384 S2.107 Nim ABh¢s Centro Cy8raU Nino A8 9.gsg 7.802 e8 Ulilllies 4,931 Il6S3 Nino Auh8s 8ulldlng• Nine Ash88 C8mp&l• Ind Grwndi 374 Nlno ABh8s Clre Equipm8ni 880 NlryJAoh88 AcUvNh$ 3.808 G•neral Nkn•Ash81 cosis C8t8rtng and RofuThY Nln&knhJ• C8pltal prol8d• County ExrfuU¥e •xpen8•8 6,880 W&J InvesUgaVon coj 163 Ind•pond8nl Exomlner F¢e• K8mow 17 2J8 D8pr¢d&Von 1.372 Sub totsl FundrAIng exp8n88• D•tall I D818112 Detall 3 Othprfuni171Blng cost6 8ub totsl Total Gros¥ Expondlturn ': AsB•t And Invwtm•nt purcha•, ot¢. Total payments Net of recelpts/fpayments) Tr#n#fer¥ betsveen funds .Y4LK.-{4 Cash fvnd$ la¥t year end Cash funds thls yoar end . 208,829 18,776 205.935

Statement of assets and liabilities at the end of the year 31st m?h 2020 Unmtrlctsd Re8tr1ct•d Endowment Totsl fund# Totsl lund8 fund¥ funds 31st March 2021 Cash fundg B8nk rurreThl8ccount Bank dep0511 accouni Inletnalk)nal account The Scout A8sopiab¢n ShtrtTe Investrnenl SgDJlce Nine Ashe5 accothil Kwrw)w 17 9264 134.756 21.793 11S.434 12J42 2DmD 2{086 4,527 28.781 4.096 fot•l ¢a¥h fund8 Other mon•ts assets Tax clairn Debt$ dug the IeID1stcvGrQup Insuranco dalrn ub tota Inve8tmgnt a86•tg Inveslm8nl property. detlll Quoted inv•Blmenl¥ Qltr*r Invgslrnents- ¢J81811 28,462 24462 sub total Non mon•tary a¥sgts for Badoo siock Shop 8lock Other JtO¢K 71J 7$J 8ulidlngs M8chln8ry S150 eqUMent. furnlbJr¥ o 1.074 2,141 Sub total Llabllltle• Accounlo noty81 pakl.PAYE Exppnies inwrr•d I1 not In¢8d Sub8L¥Ipiions Pald L08n- dotAiI f,216 hor 1labllll¥- B•rdaycard . B•rtLAytsrd I4A 2Z1 1328 1,020 1,020 Sub total 218,476 18.784 237,259 227.605 Contlngent liabllltles and future obllgatlon? Thg above rgGglpts and paymènts aecouni and ststthment of assets and Ilabllltles approved by the Truste on Ith¢ dot• of Ihg ÉxKutfve Commlttee meetlng that •pproved tho accountsl and s1gn•d on thalr bèha5f nature prtnt Name Chair Treasurer

CORNWALL COUNTY SCOUT CO IL FINAN IA STATEMENTS R THE YEAR ENDED I"MA H 2021 Peter Wllllams & Co. Chartered Certified Accountsnts