Seer Green Village Hall School Lane, Seer Green, HP9 2QJ Charity No.300321, registered 04 July 1962. Seer Green Jubilee Hall (Working name) Sole Trustee Seer Green Parish Council Jubilee Hall Committee Councillor J. Holder (Chairman) Mrs L Bates (Seer Green Parish Clerk and Hall Manager) Councillor J. Maddox Councillor D. Tryon Mrs J Smith Mr. D. Howkins (Booking Secretary) Independent Examiner Mrs Claire Odell Bankers Lloyds Bank PLC Solicitors – None appointed Trustee Report for the year ended 31st March 2026 The Jubilee Hall Committee and Seer Green Parish Council, as sole Trustee, present their report and accounts for the year ended 31st March 2026 together with the report of the Independent Examiner. ## **Introduction** The village hall was originally on Chalfont Road which is when the charity was formulated in 1941. Sadly, it was burnt down and was rebuilt in its current location in 1977. Jubilee Hall was opened on 9[th] July 1977 by Sir Ian Gilmour M.P. Since 1 August 2010 the council has managed Jubilee Hall in order to retain the facility for the village, following the resignation of the previous Village Hall Trustees. In June 2015 Bucks County Council sold the freehold of the hall and car park to the charity that runs the hall (of which the Parish Council are sole trustee's). ## **Objects of the Charity** The object of the Charity is to maintain a village hall for recreation, training, exercise and education for the community in Seer Green and its immediate vicinity. The trustees confirm that they have complied with their duty under the Charities Act 2011 to have regard to the Charity Commission’s guidance on public benefit. During the last year our village hall has continued to provide a safe, accessible and well-equipped community space for the benefit of residents in the local area, without distinction. ## **Organisation Structure** The activities of the Chairty are governed by the Jubilee Committee, made up of three elected Parish Councillors, the Parish Council Clerk, the Bookings Secretary and a current regular village hirer. This group meets four times a year, plus any extraordinary meetings if necessary. Day to day management is delegated to the Hall Manager, Booking Secretary and Hall Chairman ## **Review of Activities** The Hall is leased during the weekday daytime by Seer Green Church of England Primary School for 190 days of the year. During the evening it has regular hirers of the two village choirs, three gymnastics classes and bridge. A new WI has formed in the village which will be using the hall once a month. The hall has been the venue for large community events including the school and preschool fairs , Seer Green Gardeners Autumn Show and Quiz Night and Seer Green and Jordans Musical Society summer concerts. The hall is frequently hired out at evenings and weekends for a variety of activities including dance classes, parties, public meetings and a range of social and leisure activities. The John Orme room and kitchen is used by Seer Green Preschool during the week but is available to hire at the weekend or during holidays. The number of bookings has remained strong during the year, supporting all ages to enjoy the ability to hire the facilities. The hall is used at a discounted rate for some special village community events and the hall committee can approve a nominal fee for fundraising / non for profit initiatives by local residents, on a case by case basis. The trustees believe that these activities clearly demonstrate how the charity delivers meaningful public benefit by enhancing community life, supporting local wellbeing, and ensuring that essential facilities remain available to the whole village. ## **Building Management** The committee regularly review key risks. Significant risks and mitigation include: - Health & safety risks: The hall is subject to regular inspections; gas, electric, fire and safety inspections. - Financial sustainability: Diverse income sources are maintained, and a reserves policy is in place. - Building maintenance: Maintenance is scheduled regularly during school holidays funds are available for any emergency repairs needed to manage unexpected issues. No serious incidents or near-misses were reported during the year. The Committee has continued to work closely with Seer Green CE School to support the finalisation of plans for a new kitchen to provide school lunches. The kitchen will be constructed within the school grounds and will utilise utilities supplied from the hall. Utility usage will be separately metered, with the school being charged for the services it consumes. The Committee have also spent time drawing up plans to replace the Jubilee Hall Kitchen, which we hope will that place next financial year. The Trustees have responsibility for safeguarding the Hall’s Assets and take reasonable steps to ensure that the building continues to serve as an important part of village life. ## **Finance** Under the Charities Act 2011, the Trustees are required to maintain accounting records which reflect with reasonable accuracy the position of the charity and to prepare for each financial year statements which give a true and fair view of the charity’s financial activities during the year and of its financial position at the report date. Seer Green Village Hall reports on 31[st] March each year. In preparing the financial statements, the Officers have selected suitable accounting policies, applying them consistently; made judgements and estimates that are reasonable and prudent; followed accounting standards and statements of recommended practice; and prepared the accounts on the basis that the charity will continue in operation. Please see the separate Year End Accounts statement, prepared on a receipts and payments basis. ## **Reserves Policy** It is the trustees’ policy to try to maintain six months running costs in unrestricted cash reserves. The reserves policy is also intended to ensure the charity can cope with occasional items of expenditure to maintain or upgrade the Hall. There are two particular examples of possible such expenditure which the trustees have discussed, they are: Replacement of the wooden floor Replacement of the roof ## **Statement of Trustees’ Responsibilities** The trustees are responsible for: - Keeping proper accounting records - Preparing annual accounts that comply with the Charities Act 2011 - Safeguarding the charity’s assets - Ensuring the Trustees’ Annual Report is accurate and provides a fair review We wish to thank the Parish Clerk and bookings secretary for all their work in managing and maintaining the hall and to all the other Committee members and contractors for their efforts so willingly and diligently provided to ensure the smooth running of the hall. The accounts were approved and signed by the Chairman at the Parish Council meeting on 5[th] May 2026: Councillor Janna Holder Chairman of Seer Green Village Hall Committee On behalf of Seer Green Parish Council ## **SEER GREEN JUBILEE HALL, ACCOUNTS AS AT 31st MARCH 2026** ## **INCOME AND EXPENDITURE ACCOUNT, YEAR ENDING 31 MARCH 2026** ## **STATEMENT OF ASSETS & LIABILITIES AS AT 31 MARCH 2026** |**Income**
SG CE School/BCC
Pre School
Lettings
Income Reinvestment (CCLA Acct)
Sundry
Total income
**Expenditure**
Admin, salaries
Committee expenses
Cleaning
Waste
Hall repairs and maintenance
Grounds, repairs and maintenance
Council tax
Insurance
Electricity
Gas
Water
Regulatory testing, licences
Sundry (inc Hall Deposit refunds)
Broadband
Total Expenditure
Surplus/loss|Budget 25/26
Actual for Year Ending
31st March 2026
£
£
20000
20108
7800
7956
20000
20777
1800
2232
120
49600
51194
6760
6714
100
124
7600
7097
1500
1163
7000
3053
2500
2755
300
980
2500
2388
5000
2627
6800
2565
1500
1114
1200
2142
1500
2846
450
451
44710
36020
4890
15174| |---|---| ||FIXED ASSETS
Freehold premises at cost
Total Fixed Assets|£| |---|---|---| ||CURRENT ASSETS|| ||Debtors (Vat due)|| ||less Creditors|| |||| ||Current and deposit|| |||| ||Total current assets|| |||| ||TOTAL NET ASSETS|| |||| ||**_Funded by:_**
Capital fund at 31 March, 2025
Plus surplus for year to 31 March
TOTAL FUNDS. 31 March 2026|2026| |||| |||| |||| In September 2025 the Preschool rent was increased by 3% to £8,034.00 Independent examlner's report to the trustees of Seer Green Village Hall I report to the trustees on my examination of the accounts of the Seer Green Village Hall Ithe"Trust"I for the year ended 31 March 2026. Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of the Ch8rity as required by section 130 ofthe Act: 2. The accounts do not accord with those records; or 3. The accounts did not comply with the applicable requirements concerningthe form and content of accounts set out in the Charities IAccounts and Reportsl Regulations 2008 other than any requirement that the accounts give 8 'true and fair, viewwhich is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name.. Claire Odell Relevant professional qu8Lification and membership of professional bodies: ACA Address.. Ponds Lodge. Chalfont Road, Seer Green, Beaconsfield Date.. 17 July 2026