Seer Green Village Hall School Lane. Seer Green, HP9 2QJ Charity No.300321, registered 04 July 1962. Seer Green Jubilee Hall (Working name) Sole Trustee Seer Green Parish Council is the Sole Trustee of the Village Hall Charty (Jubilee Hall). Councillors on the Jubilee Hall Committee act as Trustees and represent the Parish Council. Jubilee Hall Committee Councillor J. Holder (Chaimian) Mrs E Bates (Parish c￿rk and Hall Manager) Councillor J. Maddox Councillor D. Tryon Mrs J Smith Mr. D. Howkins (Booking Secretary) Independent Examiner Mrs Claire Odell Bankers Lloyds Bank PLC Solicitors - None appointed Trustee Report for the year end&J 31st March 2025 The Jubilee Hall Committee and Seer Green Parish Council, as sole Trustee, present their report and accounts for the year ended 31 st March 2025 together with the report of the Independent Examiner. Introduction The village hall was originally on Chalfont Road which is when the charity was formulated in 1941. Sadly, it was burnt down and was rebuilt in its cu￿ent location in 1977. Jubilee Hall was opened on 9th July 1977 by Sir lan Gilmour M.P. Since 1 August 2010 the council has managed Jubilee Hall in order to retain the facilty for the village, following the resignation of the previous Village Hall Trustees. In June 2015 Bucks County Council sold the freehold of the hall and car park to the charity that runs the hall (of which the Parish Council are sole trustee's). Objects of tho Charity The object of the Charity is to maintain a village hall for recreation, training, exercise and education for the communty in Seer Gr￿n and its immediate vicinity. The trustees confimi that they have complied with their duty under the Charities Act 2011 to have regard to the Charity Commission's guidan￿ on public benefrt. During the last year our village hall has continued to provide a safe, accessible and wellequipped community space for the benefit of residents in the local area, wrthout distinction. Organisation Structure The activiiies of the Charity are govemed by the Jubitee Committee, made up of three elected Parish Councillors, the Parish Council Clerk, the Bookings Secretary and a current regular village hirer. This group meets four times a year, plus any extraordinary meetings rf necessary. Day to day management is delegated to Ihe Hall Manager. Booking Secretary and Hall Chairman Review of Activities The Hall is leased during the weekday daytime by Seer Green Church of England Primary School ft)r 190 days of the year. During the evening tt has regular hirers of the two village choirs, three gymnastics classes and bridge. It is frequentty hired out at evenings and weekends for a variety of activities including dan￿ classes. parties. public meetings and a range of social and leisure activities. The John Ome room and kitchen is used by Seer Green Preschool during the week but is available to hire at the weekend or during holidays. The number of bookings has remained strong during the year, supporting all ages to enjoy the ability to hire the facilities. The hall is used at a discounted rate for special village communty events such as the Seer Green Gardeners Autumn Show, Fun, Food & Firework and Sing into Christmas. The hall committee can approve a nominal fee for fundraising I non for profft initiatNes by local residents. on a case by case basis. The trustees believe that these activities clearty demonstrate how the charity delivers meaningful public benefit by enhancing community lrfe, supporbng local wellbeing. and ensuring that essential facilities remain available to the whole village. During this year the hall received a gift of £613.31 Tn memory of a former committee member and are holding these funds to spend on a worth while project in the next financial year. Building Management The committee regularly review key risks. Significant risks and mrtigation include: Health & safety risks: The hall is subject to regular inspections: gas, electric, fire and safety inspections. Financial sustainability: Diverse income Sour￿ are maintsined. and a reserves policy is in place. Building maintenance.. Maintenance is scheduled regularly during school holidays funds are available for any emergency repairs needed to manage unexpected issues. No serious incidents or near-misses V￿re reported during the year. The Trustees have responsibilty for safeguarding the Hall's Assets and take reasonable steps to ensure that the building continues to serve as an important part of village lrfe. Finance Under the Charities Act 2011, the Trustees are required to maintsin accounting records which reflect with reasonable accuracy the position of the charity and to prepare for each financial year statements which give a true and fair view of the charity's financial activities during the year and of bts financial position at the report date. Seer Green Village Hall reports on 31 St March each year. n preparing the financial ststements. the offi￿rS have selected suitable aC￿UntIng policies, applying them consistently. made judgements and estimates that are reasonable and prudent. followed accounting standards and statements of recommended practice,. and prepared the accounts on the basis that the charity will continue in operation. The accounts are attached as a separate file. Reserves Policy It is the trustees, policy to try to maintain six months running costs in unrestrictied cash reserves. The reserves policy is also intended to ensure the charity can cope with occasional items of expenditure to maintain or upgrade the Hall. There are three particular examples of possible such expenditure which the trustees have discussed, they are.. Replacement of the floor Repla￿ment of the roof Replacement of the Jubilee Hall Kttchen Statement of Trustees, Rosponslbilities The trustees are responsible for: Keeping proper accounting records Preparing annual accounts that comply with the CharitiesAct 2011 Safeguarding the charitvs assets Ensuring the Trustees. Annual Report is accurate and provides a fair review We wish to thank the Parish Clerk and bookings secretary for all their work in managing and maintaining the hall and to all the other Committee members and contractors for their efforts so willingly and diligently provided to ensure the smooth running of the hall. This report was approved by the trustees on 2nd December 2025 and signed on their behalf by: tyoL(LLoAU Councillor Janna Holder Chairman of Seer Green Village Hall Committ On behalf of Seer Green Parish Council ## **SEER GREEN JUBILEE HALL ACCOUNTS AS AT 31 MARCH 2025** **INCOME AND EXPENDITURE ACCOUNT, YEAR ENDING 31 MARCH 2025 STATEMENT OF ASSETS & LIABILITIES AS AT 31 MARCH 2025** |**Income**
SG CE School/BC
Pre School
Lettings
Bank Interest (CCLA)
Other (Memorila donation)
Total income
**Expenditure**
Admin, salaries
Committee expenses
Cleaning
Waste
Hall, repairs and maintenance
Grounds, repairs and maintenance
Council tax
Insurance
Electricity
Gas
Water
Regulatory testing
Sundry (Refunds offset against lettings)
Broadband
Total Expenditure
Surplus/loss for year|Budget 24/25
Actual for Year Ending
31-Mar
31st March 2025
2025
£
£
£
FIXED ASSETS
19,270
19,521
Freehold premises at cost
100,949
7,567
7,567
18,000
22,649
Total Fixed Assets
100,949
1,600
2,129
£0
613
CURRENT ASSETS
£46,437
52,479
Debtors ( Vat due)
£4,231
less Creditors
**31 March 2025**
4,231
Bank Accounts
£6,640
6,874
Cash, current and deposit
76,744
Deposit
54931.56
£100
-
Total current assets
80,976
Current
21812.78
£7,600
6,468
£1,500
1,131
TOTAL NET ASSETS
181,925
Total
76744.34
£4,000
7,863
£2,000
5,269
**_Funded by:_**
£550
611
£2,500
2,285
£5,000
3,975
Capital fund at 31 March, 2024
172,655
£6,800
4,042
£1,500
968
£1,200
1,324
£1,500
1,985
Plus: Surplus for year to 31 March 2025
9,270
£350
414
41,240
43,209
TOTAL FUNDS. 31 March 2025
181,925
5,197
9,270| |---|---| Higher hall maintenance due to 5 year Electrical Installation Condition Report (EICR) and remedial work necessary to meet the current safety standards. Also an upgrade to LED lights in the John Orme room for better long term savings. Grounds maintenance increase was due to resurfacing of a large area of the car park that deteriorated over winter and the repainting of the car park markings. There was a saving in gas and electricity due to management system settings Independent examlner's report to the trustees of Seer Green Village Hall I report to the trustees on my examination of the accounts of the Seer Green Village Hall (the "Trust") for the year ended 31 March 2025. Respon5ibilitie$ and basis of report As the charity's trustees you are responsible for the preparation of the aGcounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in réspect of my examination of the Trust's accounts carried out under section 145 of the 2011 Aot and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{Sllb} of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of the Charity as required by section 130 of the Act. 2. The accounts do not accord with those records. or 3. The accounts did not comply with the applicable requirements concerningthe form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding ofthe accounts to be reached. Signed: Name: Claire Odell Relevant professional qualification and membership of professional bodies: ACA Address: Ponds Lodge, Chalfont Road, Seer Green, Beaconsfield Date.. 2 December 2025