PITSTONE MEMORIAL HALL
ANNUAL GENERAL MEETING 8[TH] NOVEMBER 2021 CHAIR/TREASURER’S REPORT
From October 2020 onwards the Hall was affected by the COVID-19 pandemic and the Trustees agreed to close the Bar until Spring 2021. s closed due to a second national Lockdown. During the period, Aylesbury BC awarded grants of £19,099 to PMH which helped to cover the loss of income during the Hall closure.
The results for the year ended 30 September 2021 show a surplus of £6,122 for the period. This is calculated on a cash basis (money actually received less amounts paid in the period) and is subject to an Independent Examination before submission to the Charity Commission. The previous year had a deficit of £4,424. As at 30 September 2021, the Hall had a total cash balance of £34,184; 30 September 2020: £26,904.
Included in calculating this year’s surplus is net income from the Hall’s bar of £624. The Hall provides these bar services directly, primarily to Hall functions, and Cricket match hospitality. The Hall has continued to run the profit share arrangements with the Ivinghoe & Pitstone United Cricket Club only. From bar profits arising in the year to 30 September 2021, their profit shares were £1,462.19 (£267.63 will be paid in October).
The Trustees anticipated an expense for the Hall after the roof leaked into the changing rooms and caused significant damage. The Cricketers were unable to use them throughout the 2021 season. A generous grant from Pitstone Parish Council of £6,000 and £1,975 from the Insurance cover will help towards repair costs.
The 6-month closure of the Bar and Hall meant that demand for Cleaners and Bar Staff was reduced. This is reflected in the Wages costs for 2021 showing £16,982 compared to £20,635 for 2020. Furlough payments of £2,280 for wages were refunded to PMC from HMRC for the cleaners. The Bookkeeper and Hall Manager continued to be paid at the Part Time rate. The Trustees were pleased to again give a pay rise to all staff this financial year. All other costs were in line with the previous year.
Due to the difficult conditions for 2020 it was decided not to increase Hall Hire charges from 1[st] September to encourage regular Hirers to book for as long as possible.
The Trustees continue to work with the Hall hirers regarding further plans for the improvement of the Hall facilities. The part time cleaners have left us to take up full time employment and the Hall Manager is in the process of engaging an outside contractor.
Signed: _Stephanie Murrell Date: 11/07/2022
Stephanie Murrell – Pitstone Memorial Hall Chair
Pitstone Memorial Hall Year ended 30 September 2021
| INCOME | 2021 | 2020 | ||
|---|---|---|---|---|
| £ | £ | |||
| Interest | - | - | ||
| Lettings | 14,243.76 | 23,635.65 | ||
| Bar takings (including tfr from Main a/c) | 14,799.72 | 9,452.20 | ||
| Other income | 29,353.97 | 13,539.52 | ||
| 58,397.45 | 46,627.37 | |||
| EXPENDITURE | ||||
| Wages | 16,982.20 | 20,634.82 | ||
| Cleaning Materials | 334.22 | 923.23 | ||
| Water Rates | 524.28 | 775.41 | ||
| Bar expenses | 16,029.29 | 10,877.30 | ||
| Heating Oil and Gas | 1,441.30 | 1,907.58 | ||
| Electricity | 646.17 | 3,141.00 | ||
| Postage, stationery & telephone | 1,020.73 | 947.09 | ||
| Insurance | 3,690.47 | 2,255.53 | ||
| Repairs and Maintenance | 3,387.15 | 2,632.97 | ||
| Hall Refurbishment | 3,728.57 | 3,144.32 | ||
| Refuse Collection | 1,037.75 | 1,072.20 | ||
| Subscriptions | 2,497.82 | 1,914.39 | ||
| Professional fees (payroll) | 390.00 | 521.70 | ||
| Sundries | 635.98 | 304.60 | ||
| 52,345.93 | 51,051.14 | |||
| . | 6,051.52 | - | 4,423.77 | |
| Funds brought forward | 32,082.04 | 36,505.81 | ||
| Funds carried forward | 38,133.56 | 32,082.04 | ||
| Funds in the form of | ||||
| Bank balance - Main account | 34,184.48 | 26,903.99 | ||
| Bank balance - Bar account | 3,393.53 | 4,900.65 | ||
| Cash in hand - Bar account | 554.32 | 276.77 |
38.132.33 32,081.41
Independent Examlnerfs Report l am pleased to report on my examination of the Accounts and Notes of Pitstone Memorial Hall, for the year ended 30 September. 2021, set out on pages I to 8 of the Accounts document. Re5pectlve re5ponslbllliles of trustees and e¥amlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charitie5 Att 20111"the Charities Act") and that an independent examination is needed. It is my responsibility to.. examine the accounts under Section 145 of the Charities Act.. follow the procedures laid down in the general Directions given by the Charity Commission (under section 14515llbl of the Charities Act, and state whether particular matters have come to my attention. Ba515 of Independent examlner's Statement My examination was carried OLrt in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the tharity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matter5 Set out in the statement below. Independent examlner's statement In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respert- * the accounting records were not kept in atcordance with section 130 of the Charities Act- or the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements concerning the fomi and ontent of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed- 18t& 14, 2o2L Name.. Malcolm W Rogers Relevant professional qualificationlsl or body (if any1= C En& FIC. ACIE Address.. 24a, Friars Wall Trin& Hertfordshire. HP23 4AY