## **ANNUAL REPORT OF THE TRUSTEES of the NEWPORT PAGNELL YOUTH CLUB** 

## **for the period  1[st] April 2022 to 31[st] March 2023** 

## **Trustees:   P. Gage, S. Garner, E. Henderson,  P. Winsor, R. Hornblow** 

Trust Accounts are audited by an External Auditor who completed the audit on 19[th] August 2024. This year the Trust has received £39,230.12 in income, and its expenses amounted to £32,029.50. The Trust has been able to improve its expenditure on utilities by changing its supplier to the Eastern Shires Purchasing Organisation, who often procure their utilities with forward purchasing power. The income does not include a refund from British Gas for £2,951.27 for overpayment of utilities since they had been issuing bills based on estimates for a long time.  This refund will appear in next year’s accounts. 

The Trust does not belong to and is not managed by Newport Pagnell Town Council, but there is a strong working relationship between the Trust and the Town Council who own the Youth Club building that is leased to the Trust at a peppercorn rental. This significantly helps the Trust in keeping its expenses down.  The Town Council also takes care of all main repairs to the building, but the Trust covers operating expenses. 

Occupancy of the Youth Club Facility has increased, and is now back to pre-covid levels.  The Trust has continued to provide services to young people in Newport Pagnell and the surrounding area, through the hire of facilities to sports and exercise clubs (such as kickboxing, karate, Zumba and Pilates) and other services for young people such as open youth clubs, a theatre group, football and a range of other youth related activities. A preschool is also based on site. 

During this period the Trust managed to raise funds from the Newport Pagnell Rotary Club  and the Grand Charity. The funds were used to put on  visits for the children attending the Friday Night Youth Club sessions to visit Caldecote Lake, where they were able to experience water sports, and to Climb Quest, an activity involving climbing walls for children. 

The Friday night Youth Clubs are split into two age groups – ages 8-11 and 11-14.  Both groups are doing well, and numbers of attendees have increased. Whilst the Youth Club sessions do not screen anyone out on the basis of income, receipt of benefits or for any other reason, it is interesting to note that attendees tend to be those young persons who are not members of sporting clubs, and who tend to be shy at school, struggle to make friends or to be suffering from mental health ailments.  The Youth Club sessions offer a wonderful opportunity for making friends and learning new skills out of school, in an environment that will often be seen as less threatening to the quieter children.  Parent volunteers are helpful in assisting with the running of these sessions, although the sessions are staffed by fully qualified social workers. 



## **Newport Pagnell Youth Club** 

## **Audit Report Accounts 2022, 2023 and 2024** 

**2021 - 2022 2022 - 2023 2023 - 2024 Accruals 23-24** 

## **Total** 

## **CASH** 

## **BANK Income** 

|**CASH**||||
|---|---|---|---|
|b/f      01/04/2023|(_includes £20 Petty Cash_)|£|57.54<br>|
|**Income**||||
|Subs||£|1,580.35<br>|
|Tuck Shop||£|-<br>|
|||**£**|**1,580.35**<br>|
|**Expenditure**||||
|Supplies||£|1,258.24<br>|
|Subs to NPTC||£|300.00<br>|
|||**£**|**1,558.24**<br>|
|c/f     31/03/2024|_includes £20 Petty Cash_|**£**|**79.65**<br>|



||**CASH**||
|---|---|---|
||b/f      01/04/2023 (_includes £20 Petty Cash_)<br>**Income**|57.54<br>£|
|Subscriptions from YNMK<br>1,000.00<br>£<br>850.00<br>£<br>300.00<br>£<br>-<br>£<br>300.00<br>£<br>Subs<br>Rents<br>28,784.53<br>£<br>31,185.65<br>£<br>35,787.82<br>£<br>-<br>£<br>35,787.82<br>£<br>Tuck Shop<br>Strawberry Fayre<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Ward Cllr Grant<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>**Expenditure**<br>Bank Interest<br>-<br>£<br>81.35<br>£<br>457.30<br>£<br>-<br>£<br>457.30<br>£<br>Supplies<br>MK Community Foundation<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Subs to NPTC<br>Educational Trust Donation<br>-<br>£<br>-<br>£<br>400.00<br>£<br>-<br>£<br>400.00<br>£<br>Lions Club Donation<br>-<br>£<br>-<br>£<br>485.00<br>£<br>-<br>£<br>485.00<br>£<br>Refund NPTC_(IT support/Boiler service)_<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>c/f     31/03/2024<br>_includes £20 Petty Cash_<br>Gas refund<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Overpaid rental Fees<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Money transferred_(from Fabric account)_<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Anglian water refund<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Miscellaneous<br>-<br>£<br>-<br>£<br>124.98<br>£<br>-<br>£<br>124.98<br>£<br>EDF Energy Refund<br>229.97<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Donations for Caldecotte<br>1,585.00<br>£<br>1,500.00<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>MKC Grant Summer of fun<br>4,893.00<br>£<br>5,494.50<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Transferb NPTC - TC1216<br>57.00<br>£<br>57.00<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Body Limits car park<br>-<br>£<br>1,800.00<br>£<br>1,800.00<br>£<br>-<br>£<br>1,800.00<br>£<br>**Bank Balances 01/04/2023**<br>TFR<br>Current<br>20,874.49<br>£<br>Fabric<br>40,888.45<br>£<br>Deposit<br>2,054.09<br>£<br>EDF Refund<br>**36,549.50**<br>**£**<br>**40,968.50**<br>**£**<br>**39,355.10**<br>**£**<br>**-**<br>**£**<br>**39,355.10**<br>**£**<br>Total Income<br>63,817.03<br>£<br>**Expenditure**<br>Telephone/TV<br>912.76<br>£<br>981.61<br>£<br>764.72<br>£<br>-<br>£<br>764.72<br>£<br>Cleaners Wages<br>7,095.79<br>£<br>7,358.78<br>£<br>8,570.18<br>£<br>-<br>£<br>8,570.18<br>£<br>Cleaning Materials/Sanitation<br>506.67<br>£<br>386.73<br>£<br>430.62<br>£<br>143.22<br>£<br>573.84<br>£<br>Maintenance/Repairs<br>-<br>£<br>-<br>£<br>83.00<br>£<br>-<br>£<br>83.00<br>£<br>Security<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Misc & Petty Cash<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Furniture & Equipment<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Building Improvement<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Groundwork<br>180.00<br>£<br>-<br>£<br>-<br>£<br>322.85<br>£<br>322.85<br>£<br>Rent to NPTC<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>PRS Fees<br>165.05<br>£<br>165.05<br>£<br>340.19<br>£<br>-<br>£<br>340.19<br>£<br>Health and Safety<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Audit Fees<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Refuse disposal<br>396.00<br>£<br>408.00<br>£<br>368.04<br>£<br>192.38<br>£<br>560.42<br>£<br>Bletchly Youth Centre<br>14,708.89<br>£<br>17,490.00<br>£<br>10,794.00<br>£<br>3,598.00<br>£<br>14,392.00<br>£<br>Bletchly Youth Centre Caldecotte<br>-<br>£<br>2,937.51<br>£<br>1,096.00<br>£<br>-<br>£<br>1,096.00<br>£<br>YNMK Caldecotte<br>-<br>£<br>990.00<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>IT Support<br>1,436.40<br>£<br>1,436.40<br>£<br>1,436.40<br>£<br>-<br>£<br>1,436.40<br>£<br>Boiler Service<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Unpaid rent income<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Volunteer Training<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Rotary Grant<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Ward Cllr Grant<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Window Cleaning<br>228.00<br>£<br>220.40<br>£<br>772.00<br>£<br>-<br>£<br>772.00<br>£<br>Michael Diamond - Summer of fun<br>2,325.00<br>£<br>2,557.50<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Transfer NPTC - TC1216<br>57.00<br>£<br>57.00<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Transfer NPTC - Viking Invoice<br>149.71<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Refreshments<br>-<br>£<br>67.77<br>£<br>-<br>£<br>25.77<br>£<br>25.77<br>£<br>Mulled wine for full council meeting in December<br>**28,161.27**<br>**£**<br>**35,056.75**<br>**£**<br>**24,655.15**<br>**£**<br>**4,282.22**<br>**£**<br>**28,937.37**<br>**£**|Subs<br>Tuck Shop<br>**Expenditure**<br>Supplies<br>Subs to NPTC<br>c/f     31/03/2024<br>_includes £20 Petty Cash_|1,580.35<br>£<br>-<br>£<br>**1,580.35**<br>**£**<br>1,258.24<br>£<br>300.00<br>£<br>**1,558.24**<br>**£**<br>**79.65**<br>**£**|





## Newport Pagnell Youth Club 

Audit Report 2024 

I have examined the accounting records for The Newport Pagnell Youth Club, and produced the following statements from the books and records, and in my opinion they are a true representation of the facts. 

_________________________________ 

19 August 2024 

Mr R C Smith 14 Ranelagh Gardens Newport Pagnell Bucks MK16 0JP 

Tel:       01908 730870 Mobile: 07736 840964 



Audit Report for Newport Pagnell Youth Club 

April 2023 to March 2024 



## **Audit Report Accounts for year ending 31.03.24** 

|**Income**<br>Subscriptions<br>300.00<br>Rent<br>35,787.82<br>Donations for Caldecotte<br>885.00<br>Body Limits car park<br>1,800.00<br>Bank Interest<br>457.30<br>39,230.12<br>**Expenditure**<br>Utilities (Water, Gas, Electric)<br>7,374.35<br>Telephone/TV<br>764.72<br>Cleaners Wages<br>8,570.18<br>Cleaning Materials/Sanitation<br>430.62<br>Maintenance/Repairs<br>83.00<br>Security<br>Misc & Petty Cash<br>Furniture & Equipment<br>Building Improvement<br>Groundwork<br>Rent to NPTC<br>PRS Fees<br>340.19<br>Health and Safety<br>Audit Fees<br>Refuse disposal<br>368.04<br>Youth Worker Friday Night<br>11,890.00<br>IT Support<br>1,436.40<br>Boiler Service<br>Unpaid rent income<br>Volunteer Training<br>Rotary Grant<br>Ward Cllr Grant<br>Window Cleaning<br>772.00<br>Michael Diamond - Summer of fun<br>Transfer NPTC - TC1216<br>Miscellaneous<br>32,029.50<br>Surplus Income over Expenditure<br>7,200.62|**Control**<br>Cash Income<br>Bank Receipts<br>less EDF Refund<br>-124.98<br>Bank Interest<br>457.30|
|---|---|





|**Bank Balances 01/04/2023**|||**Bank Balances 31/03/2024**|||
|---|---|---|---|---|---|
|Current|20,874.49||Current|27,617.81||
|Fabric|40,888.45||Fabric|41,323.86||
|Deposit|2,054.09||Deposit|2,075.98||
|||63,817.03|||71,017.65|
|Surplus/Deficit||7,200.62||||
|||71,017.65|||71,017.65|
|Liabilities||||||
|Bletchley Youth Centre||3,598.00||||
|British Gas||2,951.27||||
|Water Plus Refund||-165.79||||
|Water Plus Refund||-193.42||||
|Refuse Collections||192.38||||
|Groundwork||322.85||||
|Cleaning||143.22||||
|Refreshments||25.77||||
|||6,874.28||||