2022-12-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustéèsl members of Naphill Willage Hall and Playing Fields Coun¢il On accounts for the yoar ended 31 Decemter 2022 Charlty no (If any 300309 S•t out on pages 3and4 I report to the trustees on my examination of the accounts of the above charity {Yhe Trust.) for the year ended 31 Docember 2022. Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 1.the Acf). I report in r8sp8d of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable directions given by the Charity Commission under section 145(51(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinerf8 Statement come to my attention in connection with the examination which gives me cause to believe that in. any material respect,- the accounting records were not kept in accordance with section 130 of the Act,. or the accounts did not accord with the accounting records,. or the arxounts did not ¢omply with the applicable requirements concerning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any reqLsirement that the accounts give a Irue and fair. view which is not a matter nsidered as part of an independent examination. I have no cOn￿rnS and have comé across no other matters in connection with the examination to which attention should be drawn in this report in r to enable a proper understanding of the accounts to be reached. Slgno Date: 2*.3.1023. Name: Mr John Ha￿15 Relevant professional qualification{s) or body lif any): Address: Red Cottage, The Common, Naphill, Buckinghamshire, HP14 4RG IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity a¢¢ounts". directions and guidance for examiners). Give here details of any tems that the examiner wishes to disclose. None IER October 2018

CHARITY COMMISSION FOR ENGLIND AND WALES -.L1030a Receipts and payments accounts CC16a For the p8rlod from To Section A Receipts and payments Unrestrlct•d fund• 10t￿ no•ro•t R•#trict¥d fund¥ Endowment fund• Totsl fund Last y•ar toth8 nearo•t £ totho nMrtst£ totho nearoMt£ to th• A1 Rec•1 Fund raiwno L6thng$ Lease5 Pl85ry fldd$ DonabM5 Sundry 38.782 12,729 2.232 38.n2 11n• 11,326 6,667 1,91B 785 S,8f4 1,061 Sub total(Gross inwme for ARJ A2 A¥¥gt •nd Invfjstrnent #al￿. (Be? table). Sub total Total recelpts S637S A3Pa ments Cleaning Builaino & a￿Try8 m•nten8 Ublibe8 Insurance TaephDne •id intemet Licencts Hall Ewprnail SFecJal p Sund 4,801 39,212 10,672 4.951 631 341 39.563 10,sn 10,494 372 2,792 636 373 489 109 1.382 95B Sub total 713 64,341 A4 Asset and Invegtm•nt urchasès, se• table Sub totsl 713 20.X• Net ol receipts/(paym•nts) AS Tran#l¢rn between fund A6 Cash funds last year end Cash funds thls year end 0.363 72 8,281 53.619 3.161 3.233 2,375 2.37 59.155 60,874 52,023 CCXX R1 wxounts ISSI

Section B Statement of assets and liabilities at the end of the period Unrestrlcted lundo to ne•re¥t £ Restrietèd funds to ntr•re&t £ Endowment lund$ to r￿T¥st £ Categg¥ies Deta415 81 C8h fund C(xnmunty 45.286 3,233 2,375 Total Cash funds 2.375 plym￿$ Unmtrictad fund• tr4 neamt£ 38,154 R•strfcted funds to no•re8t £ En(lowment funds to nv•resi È 82 Other mon•tary ￿ets Furbd to whlch ¢urr•nt valu• ional tsils Cost (Op￿0￿1} B3 Investment a8ts0ts Fund to aM•t b•lon Oetall8 eo•t lo￿0n11> Cvrr•nt v•lu• B4 Assets rotain•d for th• ¢harlty'¥ own u$0 Fund to whkh Amount duo Whon duo Detslls CfvJilW8 85 Llabilltlos UnresknLtsd AMc￿ftts In 2.37S LYU81$ Unresm¢ 2,153 S$ned by one ¢y M) trusts9$ on b8haW of 811 the trusie•$ D*& of rov81 Print Name .2623 phoL RLGU CCXX R2 a￿unts ISSI 0310412023

Trustees’ Annual Report for the period

From 01.01.2022 Period start date To 31.12.2022 Period end date

Charity name: Naphill Village Hall & Playing Fields Council

Charity registration number: 300309

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	 The object of the charity is, in the interests of social welfare, to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of:  A village hall for use by the inhabitants, including use for meetings, lectures and classes, and other forms of recreation and leisure time occupation.  A recreation ground for use by the inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	2022 was the year that we went back to normal after covid restrictions. The village hall bookings were slow at first and then most of the regular lettings came back and used the hall. The running and maintenance of the hall has been working smoothly and during the year the largest outlay was on the 2 new boilers that were installed. These cost £29400.00 including VAT. There has been other maintenance work on the village hall including ceiling tiles replaced, 2 leaks on the roof and the ceiling in the cleaner’s cupboard fixed and repainted. The playground area has had £1000 worth of bark chippings added and raked, but after an inspection, the swings were condemned as the timber was rotting. We are getting quotes to undertake this work but it seems that replacements are more cost effective. The benches in the playground area were replaced with stainless-steel benches and it appears there is more work to be done in this area. A section of the car park outside the Scout and Guides building was resurfaced. On the crick a tree survey was carried out and 2 trees have been condemned and will soon be removed. The committee have been discussing the tennis club lease and also Bon Ami lease. The Bon Ami lease was passed to a solicitor to draw up and the draft lease in now in our possession, once we have evaluated the lease it will be put in place. The tennis club is slightly different and

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discussions have been held between the
committee and the tennis club and it appears
that a way forward has been found without
resorting to a solicitor. During 2022 a trial of a
smaller committee was held but after 6 months
it was decided reverted back to the original
format. During 2022 the village hall policies
have been reviewed and revised where
applicable, these include, safeguarding, health
and safety, data protection, equality and
diversity.
The fund-raising events that took place in
2022 were the fete, the fireworks, the Christmas
fayre and the donations for the tree lights,
unfortunately the music event was cancelled,
out of respect for the Royal family, following the
passing of Queen Elizabeth 2 [nd] . A total of
£32825 was raised from these events. A
fantastic amount that means that the hall and
crick can be kept in a good order for the village.
I would like to express mine and the committees
thanks to all the volunteers that have given time
and effort to these fundraising events and to the
committee members that have organised these
events, that without their success the village
hall would not be the asset that it is for the
village.
Clive Lawrence - Naphill Village Hall Chairman.
Statement confirming whether Para 1.18 The Trustees that form the Management
the trustees have had regard to Council are constituted to run the facilities for
the guidance issued by the the benefit of the inhabitants of Naphill and
Charity Commission on public Walters Ash in the Parish of Hughenden,
benefit Buckinghamshire and its immediate vicinity.
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Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

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Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	 The running and maintenance of the hall for the benefit of the inhabitants of the area and the wider community for meetings, clubs, classes and other forms of recreation and leisure time occupation.  Maintenance of the crick and its vegetation for the recreation and enjoyment of the inhabitants of the area.  Maintenance of the playground and play areas for the enjoyment of the inhabitants of the area.

Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

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Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Charity was able to meet all its financial obligations.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Our Financial Regulations state that we will always keep £15,000 in reserve, however, following the experience of covid the policy has been reviewed to take into account the “risk factors” in running the hall and a Reserves Policy will be approved in 2023
Amount of reserves held	Para 1.22	As at 31.12.2022 £15000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24	No funds in deficit
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principal sources of funds are to hold fundraising events and by letting the village hall.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Scheme
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Registered charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Part appointed; part elected

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

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Charity name Naphill Village Hall & Playing Fields
Other name the charity uses
Registered charity number 300309
Charity’s principal address Naphill Village Hall,
Main Road,
Naphill
HP14 4SX
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Clive Lawrence Chairman Elected Village Representative
2 Linda Clarke VC& Fund Raising Naphill Festival Committee
3 Paul Riglar Treasurer & Finance Naphill & Walters Ash School
4 Peter Williams Secretary & Admin Co-opted
5 Judy Whitehouse Secretary & Admin Co-opted
6 Tanya Stevens Commercial Manager Co-opted
Norma Clarke Maintenance & Hughenden Parish Church
7
Facilities
8 Andrew Wasilewski Community & Clubs Elected Village Representative
9 Bartha Pitman Governance & Reg. Elected Village Representative
10 Jenny Tench Naphill Tennis Club
11 Chris Keates Junior Football Club
12 Ruth Daly Scouts & Guides
13 Darren Lomas Men’s Club
14 Gloria Leflaive NAWARA
15 Joanne Keattch Naphill Neighbours
16 Sarah Bacon Elected Village Representative
17 June Lynch Elected Village Representative
18 Danielle Bowman RAF Community Development
19 Dennis Lynch Bridge Club
20 Cathryn Carter Elected Village Representative
21 Dan Evans Co-opted
22 Neil McDonald Hughenden Parish Council
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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