## **Trustees’ Annual Report for the period** ## **From 01/04/2021 Period start date To 31/03/2022 Period end date** ## **Charity name: Marsh Gibbon Village Hall** ## **Charity registration number: 300302** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provide premises for hire for residents**
**of Marsh Gibbon and surrounding areas**
**and community activities**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Hire for education, sports, arts,**
**community events, faith and religion**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Provided activities including fund**
**raising where legal and safe and offered**
**alternative community events in a safe**
**environment.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Charity has sufficient reserves to meet**
**its reserve policy**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are maintained equating to at**
**least 18 months running costs to ensure**
**hall can meet its financial obligations**
**and objectives year on year**| |Amount of reserves held|Para 1.22|**182,778**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**NA**| **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds (including Para 1.47
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the principal Para 1.46
risks facing the charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Conveyance and Trust deed dated**
**10.02.1964**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**As above**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Volunteers wanting to join as committee**
**members are considered and approved**
**where applicable by existing trustees**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Marsh Gibbon Village Hall
Other name the charity uses
Registered charity number 300302
Charity’s principal address Clements Lane
Marsh Gibbon
OX27 0HG
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Chris Anstey
2 John Berry
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Aleks Knight **Position (eg Secretary,** Treasurer **Chair, etc) Date** 31 January 2023 ## **Marsh Gibbon Village Hall** ## **Statement of Financial Activities** ## **Year Ended 31 March 2022** |**Notes**
**Incoming resources**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from charitable activities
**4**
Other incoming resources
**Total incoming resources**
**Resources expended**
Costs of generating funds
Costs of generating voluntary income
Charitable activities
**5**
Other resources expended
**6**
**Total resources expended**
Net incoming /outgoing resources before transfers
**Transfers**
Gross transfers between funds
Net incoming resources before other recognised gains and losses
**Other recognised gains/losses**
**Net movement in funds**
**Reconciliation of Funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**Prior Year**
**Total Funds**
£
£
£
£
8,000
-
**8,000**
**24,323**
41,670
-
**41,670**
**32**
2
**2**
**8**
27,837
-
**27,837**
**15,716**
**-**
**-**
**77,507**
**2**
**77,509**
**40,079**
19,399
-
**19,399**
**-**
26,804
-
**26,804**
**24,303**
3,511
-
**3,511**
**3,381**
**49,715**
**-**
**49,715**
**27,683**
27,793
2
**27,794**
**12,395**
-
-
**-**
**-**
27,793
2
**27,794**
**12,395**
**27,793**
**2**
**27,794**
**12,395**
155,273
14,518
**169,792**
**157,397**
**183,066**
**14,520**
**197,587**
**169,792**| |---|---| Page 1 ## **Marsh Gibbon Village Hall** ## **Balance Sheet as at 31 March 2022** |**Notes**
**Fixed assets:**
Tangible assets
**2, 7**
**Total fixed assets**
**Current assets:**
Stocks and work-in-progress
**8**
Debtors
**9**
Cash at bank and in hand
**10**
**Total current assets**
**Liabilities:**
Creditors: Amounts falling due within one year
**11**
**Net current assets or liabilities**
**Total assets less current liabilities**
Net assets or liabilities including pension asset or liability
**The funds of the charity:**
Restricted income funds
**12**
Unrestricted income funds
Unrestricred income funds
Unrestricted income funds excluding pension asset/liability
Pension reserve
**Total unrestricted funds**
**Total charity funds**|**Total**
**Funds**
**Prior**
**Year**
**Funds**
£
£
87,283
87,497
**87,283**
87,497
2,408
-
4,007
2,331
107,053
80,340
**113,469**
**82,671**
3,165
376
**110,304**
**82,295**
**197,587**
**169,792**
**197,587**
**169,792**
**14,520**
**14,518**
183,067
155,273
183,067
155,273
**183,067**
**155,273**
**197,587**
**169,792**| |---|---| ||0
-
0
-| Page 2 ## **Marsh Gibbon Village Hall** ## **Notes to the Accounts for the year ended 31 March 2022** ## **1. Accounting Basis** The accounts have been prepared under the historical cost convention and on an accruals basis. ## **2. Fixed Assets** Fixed assets include land & buildings and equipment used in the village hall. ## **3. Depreciation Rates** Buildings 2% straight line Equipment 10% straight line ## **4. Incoming resources from charitable activities** |Regular Users and Village Societies
Other Users
Income from Hall Hire, Storage and Admin Charges
**5. Charitable activities**
Gross Wages
Cleaning Materials
Repairs and Maintenance
Light and Heat
Telephone
Water and Sewage
Insurance
Licences
Administration
Equipment
Miscellaneous
AVDC - Hire of Bins
Bank Charges
Consultancy Costs||31-Mar-22
£
26,285
1,552
27,837
31-Mar-22
£
11,884
2,255
1,369
4,032
180
1,026
1,296
641
289
532
-
811
425
2,064|31-Mar-21
£
14,502
1,215
15,716
31-Mar-21
£
11,570
1,438
4,279
2,499
-
781
1,383
1,290
108
-
180
775
-
-
Page| |---|---|---|---| ## **Marsh Gibbon Village Hall** ## **Notes to the Accounts for the year ended 31 March 2022** ||26,804|24,303| |---|---|---| |**6. Other resources expended**|31-Mar-22|31-Mar-21| |Depreciation|£
3,511|£
3,381| ||3,511|3,381| |**7. Tangible assets**|31-Mar-22|31-Mar-21| |Land and Buildings
Balance b/d
Additions in year|£
133,011
-|£
131,121
1,890| |Accumulated Depreciation|133,011
51,277|133,011
48,617| |Net Book Value|81,734|84,394| |Equipment
Balance b/d
Additions in Year|12,424
3,296|12,424
-| |Accumulated Depreciation|15,720
10,171|12,424
9,321| |Net Book Value|5,550|3,103| |Net Book Value of Fixed Assets|87,283|87,497| |**8. Stock**
Stock held includes refreshments and decorations follow|2,408|-| |**9. Debtors**||| ||31-Mar-22|31-Mar-21| ||£|£| |Income Receivable from Hall Hire and Storage Charges|3,546|2,090
Page| **Marsh Gibbon Village Hall** ## **Notes to the Accounts for the year ended 31 March 2022** |Prepaid Expenses
**10. Cash at bank and in hand**
Current Account
Refurbishment Account
Reserve Account
**11. Creditors: Amounts falling due within one year**
Deposits Received
Creditors and Accruals
**12. Restricted income funds**
Refurbishment Account
Reserve Account||462
4,007
31-Mar-22
£
92,534
12,675
1,845
107,053
31-Mar-22
£
250
2,915
3,165
31-Mar-22
£
12,675
1,845
14,520|241
2,331| |---|---|---|---| ||||31-Mar-21| ||||£
65,821
12,673
1,845
80,340| ||||31-Mar-21| ||||£
-
376
376| ||||31-Mar-21| ||||£
12,673
1,845
14,518| Page ## **MARSH GIBBON VILLAGE HALL DRAFT INCOME AND EXPENDITURE ACCOUNT** ## **AS AT PERIOD ENDING** ## **31-Mar-22** |**AS AT 31.03.22**
**INCOME**
Regular and Village Societies
Non-Village and Non-Regular
Income from hall hire, storage charges etc
Fundraising income
Beer festival
BCC Grant/Furlough payments
Interest received
Other Income
**EXPENDITURE**
Gross Wages
Cleaning Materials
Repairs and Maintenance
Light and Heat
Telephone
Water and Sewage
Insurances
Licences
Administration
Equipment
Miscellaneous
AVDC - hire of Eurobin & collections
Fundraising Expenses
Beer festival
Consulting re car parl
Bank charges
Depreciation
**YTD Surplus**
27,794
Less fundraising income
Less fundraising expenses
Fundraising surplus
Less donations
**General running surplus**|**Year to Date**
**Prior Year**
**31-Mar-22**
**31-Mar-21**
**£**
**£**
FINAL EXAMINED
26,285
14,502
26,285
14,502
1,552
1,215
27,837
15,716
28,846
32
12,765
-
8,000
24,323
2
8
60
-
77,509
40,078
11,884
11,570
2,255
1,438
1,369
4,279
4,032
2,499
180
-
1,026
781
1,296
1,383
641
1,290
289
108
532
-
180
811
775
13,259
-
6,140
-
2,064
-
425
3,511
3,381
49,715
27,684
**27,794**
**12,394**
41,610
32
(19,399)
-
22,211
32
**5,584**
**12,363**| |---|---| ## **MARSH GIBBON VILLAGE HALL DRAFT BALANCE SHEET** ## **AS AT** ## **31-Mar-22** |**AS AT 31.03.22**
**Fixed Assets**
Land and Buildings
Cost b/fwd
Additions
Cost c/fwd
Acc Depreciation
Net book value
Equipment
Cost b/fwd
Movements in year
Cost c/fwd
Acc Depreciation
Net book value
Net book value of fixed assets
**Current Assets**
Current account
Refurbishment account
Reserve account
Cash
Debtors & prepayments
Stock
**Current Liabilities**
Deposits received in advance
Grants received ahead of expenditure
Creditors & accruals
**Net Current Assets**
**Net Assets**
**Reserves**
Balance b/fwd
Surplus for period
Balance c/fwd|**Year to date**
**As at**
**31-Mar-22**
**31-Mar-21**
**£**
**£**
FINAL EXAMINED
133,011
131,121
1,890
133,011
133,011
133,011
133,011
(51,277)
48,617
81,734
84,394
12,424
12,424
3,296
-
15,720
12,424
(10,171)
9,321
5,549
3,103
87,283
87,497
92,145
65,821
12,675
12,673
1,845
1,845
389
-
4,007
2,331
2,408
-
113,469
82,671
250
-
-
-
2,915
376
3,165
376
110,304
82,295
**197,587**
**169,792**
169,792
157,397
27,794
12,395
**197,587**
**169,792**| |---|---| 31 Ch*rlty 1114nv) hi lh• I r•wxl *) th• fru•ts•• ￿ my •xamin•tlon of lh• xcounl• ol lh• abov• ckn•rtty Tw•ii fot th• y•ar al￿￿j 31 I os I A• th•riV• tru$tw8. you aro rè¥1£￿$1bI8 for Ihg proparallon ol th• accthjnts in a¢corrJance wlth requir•m•nts ol th• Charltl•8 Act 2011 (Ih• A b••l• of Iwrt I report in respect of my examinatlon of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out rny examinalion, I have followed all the applicable Oirections given by the Charity Commissi¢)n under section 14515){bl of the Act Independent examinerf8 Statement I have completed my examination. I confirm that no material matters hawe come to my attention in connection with the examination -4￿1￿. which gives me causè to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fai¢ view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connectio with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the bftckets if they do not apply. Signed.. Date: Name: SCI ￿ KGLVY Relevant professional qualification(s) or body fcck coSfE6L , OXT? W . -%o¢tlOTr EJ Di*rlo$iiri• Oilly Gonipl8tv If thtt examln8r n8949 to hiuhllohl matenal of Con￿￿ (see CC32. Ind8pend&nt oxaminall￿ of tharlty accounts. dlrecllons and guidsnc& for exomlngrsl. h•re Ixlal 41eé*Jl• ol ny items that tho exafftiner to