MARLOW COMMUNITY ASSOCIATION Charity number300301 TRUSTEES ANNUAL REPORT AND ACCOUNTS for YEAR ENDED 31 DECEMBER 2023
MARLOW COMMUNITY ASSOCIATION TTUStee5 Annual Report for the year ended 31st Dernber 2023 Name of Charity Marlow Community Assoaation Registered Number 3301 Legal Fomi". Unincorporated Charitable Trust Governing Document: The Constitution was adopted on 13th May 1967. amended at a Special General Meeting on Thursday 17th February 2(XK) to bring it into line with new requirements and amended again on 21st March 2013. Address: Liston Hall. Chapel Street, Marlow, Buckinghamshire. SL7 IDD Trustees: Charity Trustees were all members of the General Council durlng the year ended 31st December 2022. A list of the trustees is held In the MCA Office. Method ofAppolntment: l. Members of the Executive Committee 2. One Trustee is nominated by each Settion and Affiliated or8anisation 3. Ordinary members may be appointed asTrusteesat the AGM up to an equlvalent number nominated In 2 above. Holdlnz Trustee5: Mr G Flett. Mrs C Wesson and Mr R Wilson Offlcers: Chairman Vlce Chairman Honorary se¢tary HonoraryTreasurer Mr Rlchard Scott Vacant Mrs Ruth Coster Mrs Laura Hobson Bankers: Lloyds Bank plc Charities Offlcial Investrnent Fund {COIFI, Senator House. 85 Queen Virtoria Street, London, EC4V 4ET Independent Examiner. Mr Rogersmlth FCA 6 Beaufort Close, Marlow, SL7 IEN Objects: The Objects of the Association are: l. To promote the benefit of the inhabitants of Marlow and the neighbourhood Ihereinafter call the 'area of benefit'l without distinction of sex, sexual orientation. race or of polltical. religious or other opinions, by associating together the said inhabitants and the local authorities. voluntary and other organisations In a common effort to advance education and to provide facilities in the Interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitant5. 2. To maintain and manage a Community Centre in furtherance of these objects. 3. To promote such othercharitable purposes as may from time to time be determined.
MARLOW COMMUNITY ASSOCIATION Trustees Report on the Flnandal Actlvities of the Association: The Trustees (the General Counclll met three times in the last year. In accordance with the adopted accounting policy. the independently examined Statement of Financial activitie5 and Balance Sheet of the Association for the year ended 31st December 2023 are included with this report. The Trustees would like to acknowledge all those who helped the Association achieve an excellent financial result. Our bookings provided a solid increase in letting revenue when compared to the previous year. The Statement of Financial Activities for the Association shows a surplus of £16.488 for the year 12022 surplus £11,883). In line with our accounting policy, we continue to depreciate our assets on a strai8ht-line basis and depreciation of £5,84112022 £4.218} has been charged in arrivin8 at this year's surplus. This fi8ure has increased due to additions to our assets of £15,583. As mentioned, income from lettin8s was much improved over the previous year and is reflected in the fi8ures- 2023 £54,93612022 £48,921). The Sections and Affiliated charities, organisations and other community groups still enjoy advantageous rates; in 2023 it is estimated that they received in excess of £37,20012022 £35,C601 in reduced charges when compared to our commercial rates. Letting charges are reviewed annually and from Istjanuary 2023, they increased by a rate broadlv In line with the rate of inflation. A similar increase was applied from l January 2024, when we also took the opportunity to review some historical dlscounts. The Assoclatlon has five Sectlons- Brld8e, Dog Trainin& Parents and Toddlers, Cameo Lunch Club and Frlday Ltjnch Club and the results of their activities are consolSdated in these accounts. They recorded an improved result over the previous year and between them they achieved a surplus of £4,02112022 deficit £3231. Our Carnlval has held in September but we were unable to hold our usual procession. Nevertheless, thanks to the hard work of our Carnival committee, a surplus of £2,174 was achieved. The Carnival date for 2024 is Saturday 14 September. Interest on savin85 in the Charities Official Investment Fund has improved over recent years due to increasing interest rates. No chan8es have been made to the investment strategy during this financial year. Routine maintenance costs in 2023 amounted to £6,793 {2022 £9. 0321 which included several one-off items. We also capitalised the cost of new internal fire protection1£14,854} following a risk assessment. All our letting rooms are now in very good condttion. Other costs remained broadly in line with our budget, but in 2024, we will continueto face increased costs of energy. Our Balance Sheet remains strong with £12.664 {2022 £12.1321 in the COIF deposit account and £28,98312022 £24.5981 in our unrestricted current accounts. The Executive Committee keeps the cash position under regular review and is confident that the cash position is sufficient to cover normal operatin8 Costs forthe next twelve months. At the year-end, we had resee5 of £206.34112022 £189.853}. which included £33,233 {2022 £29.212} in restricted income funds. The General Maintenance Reserve standing at £4,OCK)12022
MARLOW COMMUNITY ASSOCIATION £4,LKQI is included in the restricted income funds. Thank you to all those who assist with the day to day running of the Association, help with the Sections and sUPPOrt ourfund-ralslng activities. Ourthanks go also to members of the Executive Committee, who meet at least six times each year; Cindy Gillies who runs our administration office with outstanding efficiency and to her husband Donald who, as Cleaner and Handyman. tO8ether keep Liston Hall in good order. Trustees Responslbllltles The Trustees are required to prepare a Financial Statement for each financial year, which 8ive a true and fair view of the state of affairs of the charity and of the surplus or deficit for that period. In preparing this Financial Statement the Trustees are required to: l. Select suitable accountin8 policies and then apply them consistentlv. 2. Make judgments and estimates that are reasonable and prudent. 3. State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the Financial Statement. 4. Prepare the Financial Statements on an on80in8 basi5 unle55 it is inappropriate. The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Trust, safeguarding the Charitrfs assets and for taking reasonable steps for the prevention and detection of fraud and other irregularities. An Independent Examiner examines the annual report and accounts and has issued an unqualified report. The report and account5 will be be presented to the General Council at the Annual General Meetin fa be held on 20 March 2024. Richard cott Honorary Chairman and Trustee 19 March 2024
Marlow Community Association Reglstered Charity No. 300301 Balance Sheet As at 31st December 2023 UnreStrIrt Restricted Totsl th15 T¢)tsl lart lunds In¢ome fvnds year flxed assets Tan8lble assets Investments (Nots 6) (Note 71 Totsl Ilxed 137,820 137,820 128,078 12,664 150.484 12,664 150.484 12,132 140,210 Current assets Debtors (Nots 8) Cash at bank and In hand (Notes 9 & 10) Total current 3.349 3.349 2.532 28.983 32.332 33.233 33,233 62,2J6 65,565 53,810 56.342 CradltOT& nountsfal due ¥Athth Orb• Ir*>te ill 9,708 9.708 6,699 N¢t ¢urr¢nt ets111[abIlIt1e$) 22,624 33,233 55,857 49,643 Totsl •550ts1•5s curv•nt knlwl. 173.108 33.233 206,341 189,853 Funds ofthe Charlty Restrlrted Income funds {Note 12) Unrestrlcted fund5 33.233 33,233 173.1 29,212 160.641 173.108 Re¥èluatlM r¢ser¥e Totsl 173,108 33,233 206,341 189,853 Signed bythe treasurer, a trustee on behaff of all the trustees Date of approval TML,_ Laura Hobson
Marlow Community Association Reglstered Charfty No. 300301 Statement of Financial Activities For the year to 31st December 2023 Prk>r year lunds funds Income funds Total fvnd5 Incoming resources {Note 3) Income from: Lettings Income from Serttons artiviiies Fund ralsing activities Donations Investments Membership subscriptions Other Total 54.936 7,460 6,779 $4,936 20.404 6,779 30 532 48,921 15.903 6,987 12.944 532 560 130 70,427 117 560 130 83,371 615 12,944 72,543 Resourc expended (Note 4) Expenditure on: Raising funds Charitable activities Costs of Sertion artivities Other Total 4,298 53.662 4,298 53,662 8,923 5,654 45,953 9,053 8,923 57.960 8.923 66.883 60,660 Net Incomellexpendlture) before Investment 8alnsl{losses> Translers between fvnd5 Net movement In fvrrfls 12.467 4.021 16,488 11,883 12.467 4,021 16,488 11,883 RecoKiliation ot funds: Total funds brought forward Total funds carried forward 160,641 173,108 29.212 33,233 189,853 206,341 177,970 189,853
Marlow Community Association Reglstered Charity No. 300301 Notes to the accounts for the year to 31st December 2023 Note I: Basls of preparation 1.1 Basis of accounting. The accounts have been prepared on the basis of historical cost in accordance with the Statement of Recommended Practice." Accounting and RertIng by Charities and in accordan with the Financial Reporting Stsndard applicable in the UK IFRS 1021 issued on 16th July 2014 and with the Charrties Art 2011. 1.2 Going concern. The accounts are prepared on a going cOnrn basis; there bein8 no material uncertainties that cast doubt on the charity's ability to continue as a going concern. 1.3 Chan8e of actntI 1¥. The accounts present a true and fair view usin8 the accountin8 policies adopted and outllned In note 2. 1.4 Changes to accountln8 estlmates. There has been no change to accounting estimates in the reporting year. Nots 2: AntI4 pollcles 2.1 Income: Recognitlon of Income. Income is included in the Ststement of Financial Activrties when the charity becomes entitled to the reSoUrs, when trustees are virtually certain they will receive the resources and when the monetsry value can be measured with sufficient reliability. Oftsettlrq. There has been no offsettln8 of assets and liabilities. or income and expenditure in the accounts. 2.2 Expendlture and Llabllltles: Llability reco8nltlon. Liabilities are reco8nised when it is MO likety than not that there is legal or constructive obligation to pay out sOurceS and the amount of the obligation can be measured with reasonable certainty. Admlnlstratlon and govemance costs. Includes all costs invofving the public accountability of the charity and its compliance with regulation and good prattlce, and the le881, accounting and administrative costs of trustees in the furtherance of their duties. 2.3 Assets: Tanglble fixed assets. Freehold land and buiklings are valued at cost plus rebuilding and other major additions. Fixtures and fittings are capitslised if they can be used for more than one year and nomiallv cost more than £l(KJ. They are valued at cost and a written off over seven years with a full year's depreciation in the year of purchase. Computers and other technology assets are capttalised if they can be used for more than one year and usualty cost more than £IW. They are valued at cost and are wrttten off over three years with a full year's depreciation in the year of purchase. Debtor5. These are measured on initial recognition taking into account any agreed discounts and advance payments by the charity-
This Year Last Year Note 3: Analysls of IKoming re5(wr¢es Lettings Income from Sections actlvltles Cameo Club Dog Training Club Bridge Club Parents and Toddlers aub Friday Club Fund raising activitie5 Carnival 1Club Other events Donations 54,936 48,921 3.590 8,196 1.170 1,925 5,523 2,532 1.133 1.768 3,970 20.404 15.903 6,156 623 6,295 692 6.779 6,987 Investments Membership subscriptions Other 532 560 130 83,371 117 615 72,543 Note 4: Anal1$ of resources expended Raising funds Carnival 100 Club Charitable activities Cleaning, caretakin8 etc. Salaries Rates and Water 3,982 316 5,352 302 4.298 5,654 13.195 2,391 7,442 6.793 11,917 1.526 Heat and118ht Maintenance Adminlstration and 8overnance costs Subscriptions Other costs Depreciation INotes 2 and 61 Cost5 of Section artivities Cameo Club Dog Training Club Bridge Club Parents and Toddlers aub FrKlay Club 9,032 5.357 1.045 770 926 1.126 47.821 5.841 41,735 4.218 1.475 3,358 1,256 4.855 57 197 2.688 246 8,923 66,883 9.053 60,660
Last Year Year Note S: Trustee exper included in administratiw and gOVernae costs: Number of trustees who were paid expenses Totsl administrative expenses paid Note 6: T•yible fixed assets Freehold land and buildings Net book value of furniture. ffttings and technology brought forward Additions durin8 year 115.366 115.366 12.712 15.583 28.295 5.841 9,430 7.5 16,930 4,218 Depreciation charge for the year Met book value of furniture. fitting$ and technology carried fornvard Net book value of tsrEible assets carried forward 22.454 137,820 12.712 128,078 Note 7: Investments COIF Charities Investment Fund 12,664 12,132 Note 8: Debtors afid prnpayments Prepayments and debtors 3,349 2,532 Note 9. Cash at bank and In hand Cash at bank Unrestricted funds Restricted funds Held on behalf of Sections Cash held by sections Cameo Club Dog Training Club Bridge Club Parents and Toddlers Club Friday Club 28,903 24,518 3.739 36.642 3.808 32,326 4.175 18,287 1.039 1.293 2.634 15,923 1.040 25.494 62.136 80 398 21.404 53,730 80 Cash in hand 62,216 53,810
This Year Last Year Note 10: Cash at bank and In harnl relatit0 fvnds Restricted income funds (Note 12) Unrestricted funds 33,233 28,983 62,216 29,212 24,598 53,810 Note 11: Creditors and accfuals Creditors and accruals 9,708 6,699 Note 12: Restrlrted IoMe funds Relates to the followin8- Cameo Club Dog Training Club 8rid8e Club Parents and Toddlers Club Frlday Club 4,758 18.287 1,039 1.294 3,855 29,233 3,217 15.923 1,040 3.623 25,212 4,01)) 29,212 Maintenance reserve 33,233
Marlow Community Association Regtstered Charlty No. 3301 Independent Examlnerfs report to the Tntstees of Marfow Communlty Assoclatlon I report on the accounts of Madow Community Association for the year ended 31 December 2023. which a set out on pages I to 6. Respective responsibilitles of trustees and examiner. The chariW5 trustees are responsible for the preparation of the accounts. The chari5 trustees consider that an audit is not required for this year under Section 144 of the Charities Act 20111the Charities Act) and that an independent examination is needed. It is my responslblllty to: examine the accounts under sertion 145 of the Charities Art to follow the procedures lald down in the general Directions given by the Charity Commission under section 14515llb) of the 2011 Att, and to state whether particular matter5 have come to my attention. My examlnation was carried out In accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charlty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence thot would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and falr vieW and the report is limlted to those matter5 set out in the next statement. Independent examlnerfs slaternent In connertion wlth my examination, no material matters have come to my attention which gives me cause to believe that. in any rnaterial respect- • the accounting records were not kept in accordance with section 130 of the Charities Act 2011,. or • the accounts dld not accord with the accounting records; or • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2011 other than any requirement that the accounts gNe a 'true and fair, view which is not a matter considered as part of an independent examination. I have no toncems and have come across no matters in connection with the examination to which attention should be drawn in thi5 report in order to enable a proper under5tandin8 of the accounts to be reached. Si8nature: R Smith Date.. Name: Roger Smit FCA Qualification= Ch ered Accountant Address: 6 Beaufort Close. Marlow. BuckinghamshI SL7 IEN