MARLOW COMMUNITY ASSOCIATION Charity number 300301 TRUSTEES ANNUAL REPORT AND ACCOUNTS for YEAR ENDED 31 DECEMBER 2022
MARLOW COMMUNITY ASSOCIATION Trustees Annual Rep(xt forthe year ended 31st December 2022 Name of Charity Marlow Community Association Registered Number 3301 Legal Forni: Unincorporated Charitsble Trust Governing Documeftt The Constitution wa5 adopted on 13th May 1967, amended at a Special General Meetin8 on Thursday 17th February 2(hJ) to bring it into line with new requirements and amended again on 21st March 2013. Address: Liston Hall. Chapel Street Marlow. BuckinghamShi. SL7 IDD Tru5tees'. Charity Trustees Vre all members of the General Councll during the year ended 31st December 2022. A list of the twstees is held In the MCA Office. Method of Appointment: l. Members of the Executbve Committee 2. One Trustee is nominated by each Section and Affiliated organisation 3. Ordinary members may be appointed a5 Trustees at the AGM up to an equivalent number nominated In 2 above. HoldlngTrustees: Mf G FletL Mr W A Streeter and Mr R Wilson Officers: Chairman Vice Chairman Honorary Secretary Honorary Treasurer Mr Richard Scott Mrs Linda Richards Mrs Ruth C05ter Mrs Laura Hobson Bankers: Lloyds Bank plc Charities Official Investment Fund ICOIFI. Senator House. 85 Queen Vittoria Street, London. EC4V 4ET Independent Examlner. Mr Roger Smith FCA 6 Beaufort Close, Marlow, SL7 IEN Objects: The Objects of the Association are: l. To promote the benefft of the inhabitants of Marlow and the neighbourhood Ihereinafter call the 'area of benefiy) wtthout distinction of sex. sexual orientation. race or of political. religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. 2. To maintain and manage a Community Centre in furtherance of these objects. 3. To promote such other charitable purposes as may from time to time be determined.
MARLOW COMMUNITY ASSOCIATION Trustees Report on the Flnancial Activities of the Assoaation.. The Trustees (the General Council) met three times in the last year. In accordance with the adopted accounting policy, the independently exarnined Statement of Financial attivities and Balance Sheet of the Association forthe year ended 31st December 2022 are included with this report. The Trustees would like to acknowledge all those who helped the Association achieve an excellent financial result for the first full year since the Covid pandemic. We have opened continually since February 2022 and our bookings provided a substantial increase in letting revenue when compared to the previous year. The Statement of Financlal Actlvltles for the Association shows a sury)Ius of £11,883 for the year 12021 defictt £4.810). In line with our accounting policy. we continue to depreciate our assets on a 5traight-line basis and depreciation of £4.21812021 £3,979) has been charged in arriving at this yearfs surplus. As mentioned, income from lettings was much Improved over the previous year and is reflected in the figures- 2022 £48,921 {2021 £28.528}. The Sections and Affiliated charfties, or8anisations and other community groups still enjoy advantageous rates; in 2022 it is estimated that they received In excess of £24,030 (2021 £13.2201 in reduced charges when compared to our commercial rates. Lettlng charges are reviewed annually and from 1st January 2022, they increased by a rate broadly in line with the rate of inflation. A similar increase was applied from l January 2023. The Association has five Sectlons- Bridge. Dog Trainin& Parents and Toddlers, Cameo Lunch Club and Friday Lunch Club and the results of thelr activities are consolidated in these account5. They recorded an improved result over the previous year and between them they achieved a deficit of £32312021 deficit £811). Our Carnival has held in September but we were unable to hold our usual procession. Nevertheless, thanks to the hard work of our Carnival committee, a surplu5 Of £943 was achieved. The Carnival date for 2023 is Saturday 16 September. Interest on savin8s in the Charities Offlcial Investment Fund has improved over recent year5 due to increaslng interest rates. No thanges have been made to the investment strategy during this financial year. Routine maintenance costs in 2022 amounted to £9,03212021 £5,210) which Included several oneff items. We also capitalised the cost of a new floor1£7,500) to the main hall. As a resuFt of this expenditure, all our lettin8 rooms are now in very good condition. Other costs remained broadly in line with our budget. but in 2023, we will face increased costs particularly for ener. Our Balance Sheet remains strong with £12,132 (2021 £12,015) in the COIF deposit account and £24,59812021 £13.470} in our unrestricted current accounts. The Executive Committee keeps the cash position under regular review and is confident that the cash position is sufficient to cover normal operating costs for the next twelve months. At the year*nd, we had reserves of £189,853 (2021 £177,970), vthich included £29,212 {2021 £29,535) in restricted income funds. The General Maintenance Reserve standing at £4,000 (2020 £4,OCMJI is included in the restricted income funds.
MARLOW COMMUNITY AssoaATION Thank you to all those who assist with the dayto day running of the A5s0aation. help wrth the Sections and support our fund raising artivities. Our thank5 go also to Cindy Gillies who runs our administration office outstandin8 efficiency and to her husband Donald who. as Cleaner and Handyman. together keep Liston Hall in good order. Trustees Responsibllftles The Trustees are required to prepare a Financial Statement for each financial year. which give a true and fair view of the state of affairs of the charty and of the surplus or deficit for that period. In preparing this Financial Statement the Trustees are required to= l. Select suitable accountin8 policies and then apply them consistently. 2. Make judgments and estimates that are reasonable and prudent. 3. State whether applicable accounting standards have been followed, subjert to any material departures disclosed and explained in the Financial Statement. 4. Prepare the Financial Statements on an ongoing basis unless it is inappropriate. The Trustees are responsible for keeping proper accounting records. which disclose with reasonable accuracy at any time the financlal position of the Trust, safeguarding the Charit5 assets and for taking reasonable steps for the prevention and detection of fraud and other irregularities. An Independent Examiner examine5 the annual report and accounts and has issued an unqualified report. A bullding valuation and surney was carried durin8 the year. This revealed a number of matters for the Executive Committee to address during this current year. In Èarly 2023, the Executive Commlttee has completed a revised Risk Assessment. The rep and accounts will be be presented to the General Councll at the Annual General o be held on 22 Marth 2023. Richard Scott Honorary Chairman and Trustee 21 March 2023
Marlow Community Association Registered Charity No. 31MBOI Statement of Financial Artivities For the year to 31st December 2022 Prior year nds Orne fvnds Trtal funds funds Incoming rewrces (Note 3) Inc¢>me from: Lettings Income from Sections actiwtles Fund raising activitles Donations Investments Membership subscriptions Other Total Resources expended (Note 4) Expendlture on: Raising fund5 Charitable aclimties Costs of Section artrirties Other Total 48.921 7,173 6,987 48.921 15.903 6.987 28,548 5,131 8.867 100 8,730 117 117 615 615 676 40 43,363 63.813 8.730 72,543 5.654 45,953 5.654 45.953 9,053 3,599 40,976 3,598 9,053 51,607 9,053 60,660 48,173 Net Ineomellexpenditure) befor• Investment galnslllosses} Transfers between fvnds Net movement in funds 12.206 (323) 11,883 14.8101 12,206 13231 11,883 14,8101 Reconclllatlon ol lunds: Total funds brought forward Total funds tarfled fonward 148,435 160,641 29.535 29,212 177,970 189,853 182,780 177,970
Marlow Community Association Registered Charity Nth 300301 Balance Sheet As at 31st December 2022 Totsl thls T¢)tsl l•st nds 1nc0mefidS Flxed assets Tan8lble assets (Note 61 1Nots 71 Totsl flxed assets 128,078 12,132 140.210 128,078 12,132 140,210 124,796 12,015 136.811 cent assets Debtors {Note 81 Cash at bank and In hand INot•s 9 & 101 2,532 2.532 1,592 24.598 27,130 29.212 29,212 53310 56,342 43,(5 44.597 Credltors: amounts falllng due wlthln one (Note 11) 6.699 3,438 Netcwrent ts/ll1•b1e5I 20,431 29,212 49,643 41,159 Total assets less euffent N•bll 160,641 29,212 189,853 177,970 Funds olthe Charlty Restrkw Income funds (Note 12) Unre5Qrlcted fund5 Revaluatlon res4v 29,212 29,212 160,641 29.535 148,435 160,641 Totsl fu 160,641 29,212 189,853 177.970 Si8ne(I by the treasurer. a trustee on behalf of all the trustees Date of approval IL13111 Laura Hobson
Marlow Community Association Registered Charlty No. 3(K)301 Notes to the accounts for the year to 31st December 2022 Note I: Basls of preparation 1.1 Basis of accounting. The accounts have been prepared on the basis of historical cost in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities and in accordan with the Financial Reporting Standard applicable in the UK IFRS 1021 issued on 16th July 2014 and with the Charities Act 2011. 1.2 GOI tOnrn. The accounts are prepared on a Boing COnrn basis: there bein8 no material uncertainties that cast doubt on the charivs abillty to continue as a 80ing concern. 1.3 Change of accountlnz pollcy. The accounts present a true and fair view using the accounting policies adopted and outlined in note 2. 1.4 Changes to accourrtlng eMatr There has been no chan8e to accounting estimates in the PortIn8 year. Nrte 2: Accountlng polldes 2.1 Incorne: Recognltion of Income. Income Is included in the Ststement of Financial ArtNities when the charity become5 entitled to the resources. when the trustees are Vbrtually certaln they will recetve the resources and when the monetsry value can be measured with sufficient reliability. OffsettiD8. There has been no offsetting of assets and liabilities, or income and expenditure in the accounts. 2.2 Expenditure and Uabllltles: Uability reco8nltlon. Liabilities are recognised when it is more Ilkety than not that there is a legal or constructNe obligation to pay out resources and the amount of the obligation can be measured with reasonable certainty. AdrniTri5tration and 8ovemance costs. Includes all costs involving the public accountability of the charity and its compliance with regulation and good prartice, and the legal. accounting and administrative costs of trustee5 in the furtherance of their duties. 2.3 Assets: Tanglble flxed assets. Freehold land and buildings are valued at cost plus rebuildlng and other major additions. Fixtures and rIngS are capitalised rf they can be used for more than one year and normally cost more than £iixI. They are valued at cost and are written off over seven year5 With a full year's depreciation in the year of purchase. Computers and other technology assets are capitalised rf they can be used for more than one year and usually cost more than £l(Kl. They are valued at cost and are written off over three years with a full year'5 depreciation in the year of purchase. Debtor5. These are measured on initial recognition taking into account any agreed discounts and a(fvance payments by the charity.
This Year Last Year Note 3 . Anatysis of incomlng resources LettinES Income from Sectlons artivities Cameo Club Dog Training aub Bridge Club Parents and Toddlers Club Friday Club Fund raisin8 artivities Carnival 100 Club Other events Donations Investments Membership subscrsptior Other 48.921 28,548 2,S32 691 2.536 31 464 1,133 1,768 3,970 15.903 5.131 6.295 692 8.292 575 6,987 8,867 100 117 615 676 72.543 43,363 Note 4: Analysls of resources expended Raising funds Camival 100 Club Charitable artivities Cleanin& caretaking etc. Salaries Rates and Water Heat and light Maintenan Administration and governance costs Subscription5 Other costs Depreciation {Notes 2 and 61 Costs of Section activities Cameo Club Dog Training Club Bridge Club Parents and Toddlers aub Friday Club Scottlsh Dancing Club 5,352 302 3,354 245 5,654 3,599 7,810 9,324 4.263 3.776 5.210 5.276 460 878 11,917 1.526 3.688 9,032 5.357 1.045 770 41.735 4,218 36,997 3.979 1.256 4.855 57 197 2.688 214 2.076 107 133 9,053 flJ,660 3.598 48.173
Last Year Year Note 5: Trustee expenses Induded In admlnlstratlon and governance costs: Number of trustees who were paid eXnSeS Total administr3tNe expenses paid Nrte 6: Tanglble flxed assets Freehold land and buildings Net book value of furniture. fing5 and technology brou8ht fonvard Addition5 during year 115.366 115,366 9.430 7.5LXI 16,930 4.218 13,409 13,409 3,979 Depreciation charge for the year Net book value of furniture, rIng5 and techno108y carried fonvard Net book value of tan8lble assets carried forward 12,712 128,078 9,430 124,796 Note 7: InVeSthnts COIF Charities Investment Fund 12,132 12.015 Note 8: Debtovs and Prepayments ppaYmentS arKI debtors 2.532 1,592 Note 9: Cash at bank and In hand Cash at bank Unrestricted funds Restrirted funds Held on behalf of Sectlons Cash held by sections Cameo Club Dog Training Club Bridge Club Parents and Toddlers Club Friday aub 24.518 13,390 32,326 4,021 21,411 2.634 15.923 1.877 16,709 1.063 1,690 175 398 21.404 53,730 80 21.514 42.925 80 Cash in hand 53,810 43,005
This Year Last Year Note ITr. Cash at bank In hand relat1 to fvnds Restricted income funds (Note 12) Unrestricted funds 29,212 24,598 53,810 29,535 13.470 43,005 Note 11: credito and accrua15 Credttors and accruals 6,699 3,438 Note 12: Restricted Income fvnds Relates to the following: Cameo Club Dog Tralning Club Bridge Club Parents and Toddlers Club Friday Club 3,217 15,923 2,460 16.709 1,063 1,690 3,613 25,535 3,623 25.212 Maintenance reserve 29.212 29.535
Marlow Communlty AsdatIOn 31 December 2022, which are set out on pages I to 6. The charityrfs trwstees are responsible fortr preparatlon of the account& The chariV5 trustees consider that an audit is not required for this year under sectfon 144 ot the Charfties Act 2011 {the Charities Act) and that an iThlependent eXamInatK 15 needed. It15 my respIbIlltyto. ' examlne the accounts under section 145 of the Charitles Act • to follow the pn)cedures laid down in the genernl Directions 8knn by the Charlty Commisslon undersection 145151{b) of the 2011 ACL aNI . to State whether partlcul•r matters ha% come to my attentlon. My examlnatlon was caTTled out In accordan wlth general IXrectM)ns given by the Charlty Commlsslon. An examlnatlon indudes a review of the account1 records kept charity and a comparison of the accounts presented wlth those 0rd& tt also Indudes consideratlon of any unusual Items or dlsclosures In the accounts, aThJ seeklng explanatlons from you as trustees Concem1 any suth matter& Th2 edureS uThJertaken do Th)t wovkle all the evidence that would be requlred In an alIt and consequently no oplnlon Is glven as to whether the accounts present a true and falr vlev/ and the Is Ilmlted to tl)se matters set out in the next statement. In connectK)n with My examlThatlon, no material matters have come to my ¥ttentlon whlch 8l¥es me cause to believe thaL in any rnaterial re4)ect: • the accounting ordS were not kept in accordance wlth sectlon 130 of the Charltles Att 2011; or • the aco)unts dld auonl with the xcounlir4 records: or • the accounts dkl not compty wlth the applicable requirements cOeming torn) and content of accounts set out in the Charitles (Accounts and Reports) Re8ulatiOn5 2011 other than any requirement that the accounts gNe a 'true and fail view which is rKrt a matter considered as part of an Independent examinatlon. I have no conMS and hab come across no matters In connectlon Tth examinatlon to which attention should be drawn In thls report In order to enable a woper ulerstandIn8 of the accounts to be r&iched. Slgnature: Date". 2023 Name: Roger 5m" Qualiftstion: Cha Addre 6 BeaufTht C se. Marlow. BUckwmShlre SL7 IEN