MARLOW COMMUNITY ASSOCIATION Charity number 300301 TRUSTEES ANNUAL REPORT AND ACCOUNTS for YEAR ENDED 31 DECEMBER 2021
MARLOW COMMUNrrY ASSOCIATION Trnstees Amual Report forthe year ended 31st December 2021 Name of Charfty Marlow Community Association Reglstered Number 31x1301 legal Fomi: UnIncorrated Charitable Trust Govern1 Document The Constitution was adopted on 13th May 1967. amended at a Spedal General Meetlng on Thursday 17th February 2LlXI to bring il into line with new qUIrefflents and amended again on 21st March 2013. Address: Llston Hall, Chapel StreeL Marlow, Buckin8hamshire. SL7 IDD YrustÈe5". Charlty Trustees Vre all members of the General Counal during the year ended 31st December 2021. A list of the trustee5 is held in the MCA Office. Method of Appolntment: l. Members of the Executtve Committee 2. One Trustee Is nomlnated by each Sertion and Affiliated organi5ation 3. Ordinary members may be appointed as Tru51ees at the AGM up to an equivalent number nominated in 2 above. Holdln8 Trustees: Mr G Flett, Mr R Johnson. Mr W A Streeter and Mr R Wilson Offl¢¢rs: Chairman Vice Chalrman Honorary Secretary Honorary Treasurer Mr Richard Scott Mrs Linda Richards Mrs Ruth Coster Mrs Laura Hob50n Bankers: Lloyds Bank, High StreeL Marlow, Buckinghamshire. SL7 IAU Charitles Offlclal Investment Fund (COIF), Senator House. 85 Queen WKtoria Street, London. EC4V 4ET Indopendent Examlner. Mr Roger Smith FCA 6 Beaufort Close. Marlow. SL7 IEN Objects: The Objects of the Association are: l. To promote the benefit of the inhabitants of Marlow and the neighbourhood Ihereinafter call the 'area of benefit'l without distinction of sex, sexual orientation. race or of polltical, religious or other opinions. by associating together the said inhabitants and the local authorities. voluntary and other organlsations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improvtng the conditions of Ilfe for the said inhabitants. 2. To maintain and manage a Community Centre in furtherance of these objects. 3. To promote suth other charitable purposes as may from time to time be detemiined.
MARLOW COMMUNITY ASSOCIATION Trustees Report on the Fjnanaal Arti1e5 of the Assooation: As will be seen from the financial report. the Covid pandemic continued to have a serious effect on the finances of the Assouation. The Executive Committee has at all times strlctly followed Government guidelines for the use of our letting rooms and has taken extemal advlce about rtr opening from Community Impact. Bucks. We were able to open for limited periods during the year but have been able to open on a more regular, ff restrlcted basls, slnce February 2022. Bookings for this current year are looking considerably improved compared to 2021. The Trustees {the General Council) met three times in the last year. In accordance with the adopted accountin8 policy. the independentty examined Statement of Financial activities and Balance Sheet of the Association for the year ended 31st December 2021 are included with this report. The Statement of Financial Activitles for the Association shows a deficit of £4.810 for the year 12020 deficlt £8,352}. In line with our accounting policy, we contlnue to depreciate our assets on a straight-line basis and depreciation of £3,97912020 £4,548} has been charged in arriving at this yearfs deficit. The income from lettings was agaln serlously afferted by closure of the hall dueto the Covld pandemic and the reduced reiPtS, much lower than the pr&Covid years, are reflected in the figures- 2021 £28,52812020 £20.5691. The Sections and Affiliated charity and other community groups still enjoy advantageous rates: in 2021 it is estimated that they received in excess of £13,22012020 £8,167) in reduced char8es when compared to our commercial rates. Letting charges are reviewed annually and from 1st January 2021 they increased by a rate broadly in line with the Tate of inflation. The Assodatlon has flve Sertions - Bridge, Dog Trainln& Parents and Toddlers, Cameo Lunch Club and Friday Lunch Club and the results of their activities are consolidated in these accounts. All have been adversely affected by the Covid pandemic, but between them they sustained a deflclt of £811 {2020 deficit £7). The Carnival returned in September contributing an excellent Surplus of £4,938. Interest on savlngs In the CharFtles Officlal Investment Fund was In Ilne with current low interest rates. No thanges have been made to the investment strate8y durln8 thls financial year. Routine maintenance costs in 2021 amounted to £5,210 {2020 £3.3171 and as a result. all our letting rooms are now in very good condition. Salary costs were lower than the previous year as staff were furloughed during the pandemic. The Association did receive some Government funding in respect of staff wa8es. Other costs remained broadly In line wlth our budget and the total costs were therefore some £1.484 below the previous year. Despite the Covid pandemlc, the Balance Sheet remains healthy. with £12,015 {2020 £12,014) in the COIF deposit account and £13.470 {2020 £12,809} in our unrestricted current accounts. The Executtve Committee keeps the cash position under regular review and is confident that the cash position is sufficient to cover nomial running costs for the next twelve months. Reserves At the year-end. we had reserves of £177,97012020 £182.780). which induded £29,535 {2020 £30.346) in restrirted income funds. The General Maintenance Reserve standing at £4,000 {2020 £4,0(KJ) is included in the restricted income funds.
MARLOW COMMUNrrY AssoaATION The Trustees The Trustees would like to acknowled8e the volunteers who assist with the office on weekday momings, in the day to day running of the Association. help with the Sections and all who support our fund raising activltles. Our thanks go also to Cindy Gillies who runs the office with outstandin8 efficienry and to her husband Donald who, as Cleaner and Handyman, keep Liston Hall in 8ood order. Trustees Responslbllltles The Trustees are required to prepare a Financial Statement for each financial year, which give a true and fair view of the state of affairs of the tharity and of the surplus or deficit for that period. In preparing thls Flnancial Statement the Trustees are required to: l. Select suitable accounting policles and then apply them consistentfy. 2. Make judgments and estimates that are reasonable and prudent. 3. State whether applicable accountin8 Standards have been followed, subject to any material departures disclosed and explained In the Financial Statement. 4. Prepare the Flnancial Statements on an ongoin8 basis unless it Is inappropriate. The Trustees are responslble for keeping proper accountin8 records, whlch dtsclose with reasonable accuracy at any time the financial position of the Trust, safeguardin8 the Charit5 assets and for taking reasonable steps for the prevention and detectlon of fraud and other irregularities. An Independent Examiner examines the annual report and accounts and has issued an unquallfied report. The p,ort and accountswill be be presented to the General Council at the Annual General to be held on 23 Marth 2022. Richard Scott Honorary Chairman and Trustee 22 March 2022
MARLOW COMMUNITY ASSOCIATION The Tnthees The Trustees would like to acknowledge the volunteers who assist with the office on weekday mornings, in the day to day running of the Association. help with the Sections and all who support our fund raising activities. Our thanks go also to Cindy Gillies who runs the office with outstanding efficiency and to her husband Donald who, as Cleaner and Handyman, keep Liston Hall in good order. Truste Responsibilities The Trustees are required to prepare a Financial Statement for each financial year, which 8ive a true and falr vlew of the state of affairs of the charity and of the SUTplus or deficit for that period. In preparing thi5 Financial Statement the Trustees are required to: l. Select sultable accounting policles and then apply them consistently. 2. Make judgments and estimates that are reasonable and prudent. 3. State whether applicable accountin8 Standards have beef) followed, subject to any material departures disclosed and Èxplained in the Financial Statement. 4. Prepare the Financial Statements on an ongoing basis unless it Is Inapproprlate. The Trustees are responsible for keeping proper accounting records, whlch dlsclose with reasonable accuracy at any time the financial position of the Tiust, safeguarding the Charitrfs assets and for taking reasonable steps for the preventlon and detertK>n of fraud and other Irregularltie5. An Independent Examlner examine5 the annual report and accounts and has issued an unquallfied report. The report and accounts will be be presented to the General Council at the Annual General Meetlng to be held on 23 March 2022. Richard Scott Honorary Chairman and Trustee 22 March 2022
Marlow Community Assoclation Reilstered Charity No. 3(W)301 Statement of Financial Activities For the year to 31st December 2021 Prior year wKome fvnds T•)tsl fvnds funds lunds Incomlng resouros IN¢Jte 31 Income from: Lettings Income from Sectlons actr4ities Fund raisin8 activrties Donatlons Investments Membershlp 5ubscrlptlons Other Total Resource5 expended (Not• 4) Expenditure on: Raising funds Charltable actfvides Costs of Sectlon artNities Other Total 28,548 2.344 8,867 Ic() 28.548 5,131 8.867 20.569 5.357 517 12.OCKI 32 2.787 676 676 16 40,576 2,787 43.363 39.156 3.599 40.976 3,599 40.976 3.S98 412 43,029 4.067 3.598 44,575 3.S98 48,173 47,508 Net Incomel(expendlturel bofore Investment 8alnsl{losses) rransfers between funds Net movement In funds 13.999) 18111 {4.8101 18.3521 13,9991 18111 14,8101 18,3521 Recondllatlon of fvnds: Total ftjnds broLtght forward Total funds calrled lorwavd 152,434 148,435 30,346 29.53S 182,780 177,970 191,132 182,780
Marlow Community Association Registered Charity 140. X#)301 Balance Sheet As at 31st December 2021 Total thts Total last funds Incomè fvnds year Flxed assets Tangible assets (Note 61 (Note 71 Totsl fixed 124.796 124,PJ6 12.015 136.811 128.775 12.015 136,811 12,014 140,789 Current a55ets D•btors INots 81 Cash at bank and In hand Ir4ote$ 9 & 101 1.592 1.592 13,470 15.062 29,535 29.535 43.(X)5 44.597 43,155 45.739 Credltors: aMnts falllni due wlthln one year INote 11) 3.438 3,438 3.748 Net ¢urrent as¥etslUlablllllesl 11,624 29,535 41,159 41,991 Totsl •55•ts l•ss awr•nt MabSlltl•s 148.435 29.535 177.970 182,780 Funds of the Chartty R¢strlrted Income funds1Not• 12) UnTrstrlrted funds ReValUatk rese 29535 29,535 148,435 148.435 152,434 Totsl funds 148.435 29.535 177.970 182,780 Signed bythe treasurer, a trustee on behalf of all the trustees Date of proval laura Hobson
Marlow Community Association Registered Charlty Nth 31*)301 Note5 to the accounts for the year to 31st December 2021 Note I: Basls of preparation 1.1 Basis of accounting. The accounts have been prepared on the basts of historical cost in accordance wtth the Ststement of Recommended Practice." Accounting and Reporting by Charities and in accordance with the Financial Reportirva Standard applicable In the UK (FRS 1021 issued on 16th July 2014 and with the Charities Act 2011. 1.2 Goin8 concern. The accounts are prepared on a going concem basis: there bein8 no material unrtaIntieS that cast doubt on the charivs ability to continue as a golr COnrn. 1.3 Change of acc¢wntln8 polky. The accounts preseDt a twe and fair view usin8 the accounting policies adopted and outlined in note 2. 1.4 Changes to accountlng estlrnats& The has been no chan8e to accounting estimates In the reporting year. Note 2: Accountlng polldes 2.1 Income: Recognlon of Income. Income is included in the Ststement of Flnancial Activities when the charity becomes entltled to the resources. when the trustees a vlrtually rtaIn they will receive the resources and when the monetary value can be measured wtth sirfficient reliablllty. Offsettlry. There has been no offsettlng ol assets and Ilabilities, or incorne and expenditure In the accounts. 2.2 Expendlture and Llabllltle&' Llablllty recognltlon. Liabiltties are ognIsed when it Is more Ilkely than not that there is a legal or constructive obligation to pay out re50urce5 and the amount of the obll8ation can be measured with reasonable certainty. AdmIniratIOn and governan¢e ¢osts. Includes all costs involving the public accountability of the charity and its compliance with UlatIOn and good practlce. and the legal, accountin8 and administrative costs of trustees in the furtherance of their duties. 2.3 Assets: Tangible fixed assets. Freehold land and buildings aTe valued at tost plus rebullding and other major addition5. Fixtures and fittings are capitslised rfthey can be used for more than one year and nonnally cost more than £l(K). They are valued at cost and are written off over seven years with a full year's depreaation in the year of purchase. Computers and other tethnoloLY assets are capitalised rf they can be used for more than one year and usually cost more than £1. They are valued at cost and a wrttten off over the years wfth a full yearfs depreciation in the year of purthase. Debtors. These are MeasUd on Initial recognition takirE into account any agreed discounts and advance payments by the charity.
Note 3: Anal1$ of irKomir¥ re50urce5 This Year Last Year Lettin8S Income from Sections activities Cameo aub Dog Training Club Bridge Club Parents and Toddlersclub Friday Club Fund raisin8 activit*s Carnival IW Club Other events Donatlons Investments Membershlp subscriptions Other 28.548 20,569 691 2,536 31 464 l.(K)3 2,532 I,LX)5 218 599 5.131 5,357 8,292 575 8.867 100 37 517 12.000 32 665 16 39.156 676 43.363 Note &. Analysls of resources expended This Year Last Year Raising funds Carnlval 100 Club Charitable activities Cleaning. caretakin8 etc. Salaries Rates and Water Heat and light Maintenance Administration and governance costs Subscriptions Other costs Depreciation (Notes 2 and 61 Costs of Section actbvitles Cameo Club Dog Trainir8 Club Bridge Club Parents and Toddlers Club Friday Club Scottish Dancing Club 3.354 245 126 3,599 412 7.810 9.324 4.263 3,776 5,210 5,276 460 878 8.572 11.300 3.227 3.951 3.317 5.799 1.713 602 36,997 3.979 38,481 4,548 214 2.076 107 133 1.068 2,967 143 45 328 3.598 48,173 4.067 47.508
Note 5: Trustee expen5e5 included in admlnlstratk•n and gonanCe costs: Number of trustees who Yre paid expenses Total administrative expenses paid Note 6: Tanglble fixed a55ets Freehold land and buildin8S Net book value of furniture. fittiry and technology brou8ht forward Additions durirs year 115.366 115.366 13.409 9.995 7.962 17,957 13.409 3.979 Depreciation charge for the year Net book value of furniture. frttin85 and technology carried forward Net l)ook value of tangible assets carrled fon¥ard 9,430 124,796 13.409 128,775 Note 7: Invtstrnents COIF Charities Investment Fund 12,015 12,014 Note 8.. Debtors and prepayments Prepayments and debtors 1.592 2.584 Note 9: Cash at bank and In hand Thb Year Last Year Cash at bank Unrestrltted fvnds Restricted funds Held on behalf of Sections Cash held by sectlons Cameo aub Dog Trainlng Club Brld8e Club Parents and Toddlers Club Friday Club 13.390 12,729 4.021 21.411 4,021 20,750 1.877 16,709 1.063 1,6 175 17,267 1,475 1,819 260 21.514 42.925 22,325 43,075 Cash in hand 43,005 43,155 Note ltr. Cash at bank and In hand relatlry to fvnds Restricted income funds (Note 121 Unrestricted funds 29.535 13.470 43,CK15 30,346 12,809 43.155
Creditors and accruals 3,438 3,748 N¢•te 12: Restrfrted Inc¢)me funds Relates to the followi Cameo Club Dog Training Club Bridge Club Parents and Toddlers uvb Friday aub 2,460 16,709 1,063 1.690 3,613 25,535 2,087 17,267 1,475 1,819 3.698 26.346 4,OCX) 30,346 Maintenance seNe 29,535
Marlow Community Association Registered Charity No. 3301 IrKlependent Examinerfs repwt to the Trustws of Marfw Comnwnlty Assocl*ion I report on the attounts of Mark)w Community Associthn for year ended 31 December 2021, which are set out on pages I to 6. Respective responslbilities of trustees and examlner. The charitys trustees are responsible for the preparation of the accounts The charitS Irustees consider that an audit is not required for this year under secth)n 144 of the CharIt$ Act 2011 (the Charities Act) and that an independent examination is needed. It15 my responslbllftyto: ' examine the accounts under section 145 of the Charlties Act . to follow the procedures laid down in the general Directions given by the Charity Commission under section 145151{bl of the 2011 Act, and • to stste whether particular matters have come to my attention. My examlnation was carried out In accordance with general Directions 8r¥en by the Charlty Commission. An examination includes a review of the accounting records kept by the charity and a comparlson of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanatlons from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the account5 present a 'true and fair and the report is limited to those matters set out in the next statement. Ind•tleNt èxamln•rfs statemert In connection with my examination. no material matters have come to my attentlon which gives me cause to believe that. in any material respect: • the accountin8 records were not kept in accordance with section 130 of the Charitles Act 2011: or . the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2011 other than any requirement that the accounts give a 't and fai¢ vlew which Is not a matter considered as part of an independent examination. I have no concerns and have corne across no motters in connection with the examlnatlon to which attention should be drawn in thi5 report In order to enable a proper understandin8 of the accounts to be reached. Signature: R Smith Date: s- /Y,I 2022 Name." Roger Srnith FCA Qualification: Chartered Accountant Address: 6 Beaufort Close. Marlow. Buckinghamshire SL7 IEN