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2024-08-31-accounts

Charity number: 300285

The New Village Hall Iver Heath

Trustees’ Annual Report And Financial Statements For The Year Ended 31 August 2024

The New Village Hall Iver Heath

Contents

Page
Reference and administrative details 1
Report of the Board of Trustees 2-5
Statement of Financial Activities 6

The New Village Hall Iver Heath

The Board of Trustees

C. Streuli (Chair)

M. Holmes

M. Streuli

Registered office New Village Hall St. Margarets Close Iver Buckinghamshire SL0 0DA Charity number 300285

1

The New Village Hall Iver Heath

Trustee’s Report

For The Year Ended 31 August 2024

The purpose of the charity, as outlined in its governing document, is to provide a village hall for the benefit of the inhabitants of Iver Heath and the surrounding neighbourhood. This village hall is intended to serve as a communal space for local residents, offering a venue for various activities, events, and services that support the community's social, recreational, and cultural needs.

The main activities of the charity, in line with its purposes for public benefit, include:

  1. Running and Maintaining the Village Hall : Ensuring the hall is available and functional for the community.

  2. Fundraising and Profile-Raising Events : Organizing events such as a Spring Fete, pop-up community cafes, and a Christmas Fete to raise funds and increase awareness of the hall.

  3. Community Activities : Hosting events like bingo and quiz nights to engage the community.

  4. Support for Non-Profits and Social Groups : Providing a venue for groups that cater to different demographics, including older persons and preschoolers.

  5. Support for Local Small Businesses : Hosting businesses that promote inclusivity and combat isolation, offering activities like Yoga, ((BOUNCE)), and Zumba.

These activities help to foster community spirit, support various demographics, and promote health and social well-being in Iver Heath and the surrounding neighbourhood.

The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit. The four trustees are aware of this guidance and have made decisions with the input of the local community. This input is provided through a management committee comprising parish councillors, representatives of long-standing regular hires, and representatives of the general public. Our actions are taken with careful consideration to balance the benefits to the local public and the need to enhance the longevity and resilience of the village hall itself.

Policies on Grant Making

Our small local charity is not in a position to make financial grants. However, we are committed to supporting our hirers through various non-monetary means. Examples of our support include:

  1. Promotional Assistance : Helping non-profit organizations, such as the local drama club, by promoting their shows and encouraging new youth members through our display boards and social media platforms.

  2. Operational Flexibility : Offering flexibility to new small businesses, like our new Salsa Class, to help them establish themselves and grow within the community.

Through these efforts, we aim to provide valuable support to our community partners, enhancing their visibility and success without the need for direct financial grants.

2

The New Village Hall Iver Heath

Policy on Social Investment Including Program-Related Investment

Our charity engages in social investment by providing discounts and organizing collaborative events to benefit the community. Our policy includes:

  1. Discounts for Regular Hirers : We offer discounted rates to regular hirers who book multiple dates/events or have a regular booking approximately once a month (10-12 times a year). This encourages sustained engagement and supports the continuity of their activities.

  2. Collaborative Events : We organize and host events such as fetes, in collaboration with local organizations like the scout group. We also invite neighboring schools and the local library to participate, fostering community involvement and partnership.

  3. Support for Promoting Wellbeing : We are committed to supporting events that promote physical activity, inclusion, diversity, and awareness of improving wellbeing. These initiatives align with our goals of enhancing community health and social cohesion.

Through these actions, we aim to make meaningful social investments that support the longterm wellbeing and resilience of our community.

Contribution Made by Volunteers

Our charity benefits greatly from the dedicated contributions of our volunteers, who perform various essential tasks:

  1. Regular Monthly and Weekly Contributions : Several volunteers contribute 2-3 hours each month, while others offer 2-3 hours each week.

  2. Bookings and Customer Service : Two volunteers, including one Trustee, manage our bookings process and provide customer service to the public, ensuring smooth operations and a positive experience for our users.

  3. Event Support : Volunteers assist with opening and locking up the hall for occasional hirers, such as birthday parties and elections, ensuring security and accessibility.

  4. Maintenance and Cleaning : Additional volunteers help with general cleaning tasks, maintaining the hall's cleanliness and readiness for various events.

These volunteer efforts are crucial to the successful operation and upkeep of the village hall, significantly contributing to the community's benefit.

We are very thankful to our volunteers who are working very hard with the Trustees to reduce our costs and maintain affordable and accessible prices at the hall – all while improving the hall’s image through events and social media.

Summary of Main Achievements and Impact

During this period, our work has helped attracted new hirers and events but also welcomed more of the public into our venue for those classes and events. This has increased our weekday daytime usage. We’ve also worked hard to reduce costs such as cleaning materials and energy bills.

3

The New Village Hall Iver Heath

Impact on Beneficiaries and Wider Community

Overall, the charity’s work has significantly enhanced the village hall's role as a central hub for community life in Iver Heath, providing valuable services and fostering community spirit.

We are working to reduce our costs and improve our income.

Financial Review

The primary source of income for our charity is derived from renting out the hall and side rooms. This revenue stream is essential for sustaining our operations and supporting our community initiatives.

Please see statement of financial activities on page 6 for a summary of income and expenditure.

The rising cost of living and inflation have significant implications for both the operational costs of our hall and the experiences of our hirers and attendees. We are proactive in managing these challenges to maintain quality services and support our community effectively

There are no uncertainties regarding the charity's ability to continue operating as a going concern.

The current committee acknowledges the absence of a formal reserves policy and is actively engaged in reviewing and establishing guidelines to address this important aspect of financial management.

Structure, Governance and Management

The selection of trustees for our charity, who also serve as officers of the Village Hall, follows specific procedures outlined in our Trust Deed. Trustees are elected by the members of the charity at the Annual General Meeting (AGM), which is held annually as per our Trust Deed. At the AGM, members in attendance have the opportunity to nominate and vote for individuals they believe will effectively serve as trustees.

The village hall has no paid staff. It is run by an ‘operations team’. This consists of the two cochairs (Caroline Streuli and Matthew Streuli) and a bookings volunteer (Carol Campling) who, with support of the treasurer (Ann Mayling) and secretary (Marion Holmes) operate the hall on

4

The New Village Hall Iver Heath

a ‘daily basis’. They are overseen and guided by the management committee as previously discussed. The village hall does have paid contractors who support with cleaning, general maintenance and gardening.

The hall is proud to support and work closely with local organisations who are represented on the management committee, this includes Iver Heath Drama Club, St Margaret’s Church in Iver Heath, Shrinking Violets social group, Heathway Ladies and Iver Heath Ladies. The Trustees also have working and collaborative relationships with Iver Heath Scouts and the Iver Heath Residents Association.

Signed: Name: Date:

5

The New Village Hall Iver Heath

Statement Of Financial Activities

For The Year Ended 31 August 2024

Total funds Total Funds
2024 2023
£ £
Income from:
Rents receivable 32,738 21,731
Grants 450 9,650
Fund raising 20 134
Interest receivable 234 38
Total Income 33,442 31,553
Expenditure on:
Capital building costs 12,972 15,331
General Maintenance of Hall 7,865 15,510
Lighting and Heating Costs 4,508 3,462
Rates and Water Rates 1,955 637
Insurance 1,711 1,527
Sundry expenses 66 90
Fees 816 480
Hall hire - 685
Total Expenditure 29,893 37,721
Net Movement in Funds 3,549 (6,169)
Total Funds Brought Forward 43,015 49,184
Total Funds Carried Forward 46,564 43,015

6

Charity number: 300285

The New Village Hall Iver Heath

Trustees’ Annual Report And Financial Statements For The Year Ended 31 August 2024

The New Village Hall Iver Heath

Contents

Page
Reference and administrative details 1
Report of the Board of Trustees 2-5
Statement of Financial Activities 6

The New Village Hall Iver Heath

The Board of Trustees

C. Streuli (Chair)

M. Holmes

M. Streuli

Registered office New Village Hall St. Margarets Close Iver Buckinghamshire SL0 0DA Charity number 300285

1

The New Village Hall Iver Heath

Trustee’s Report

For The Year Ended 31 August 2024

The purpose of the charity, as outlined in its governing document, is to provide a village hall for the benefit of the inhabitants of Iver Heath and the surrounding neighbourhood. This village hall is intended to serve as a communal space for local residents, offering a venue for various activities, events, and services that support the community's social, recreational, and cultural needs.

The main activities of the charity, in line with its purposes for public benefit, include:

  1. Running and Maintaining the Village Hall : Ensuring the hall is available and functional for the community.

  2. Fundraising and Profile-Raising Events : Organizing events such as a Spring Fete, pop-up community cafes, and a Christmas Fete to raise funds and increase awareness of the hall.

  3. Community Activities : Hosting events like bingo and quiz nights to engage the community.

  4. Support for Non-Profits and Social Groups : Providing a venue for groups that cater to different demographics, including older persons and preschoolers.

  5. Support for Local Small Businesses : Hosting businesses that promote inclusivity and combat isolation, offering activities like Yoga, ((BOUNCE)), and Zumba.

These activities help to foster community spirit, support various demographics, and promote health and social well-being in Iver Heath and the surrounding neighbourhood.

The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit. The four trustees are aware of this guidance and have made decisions with the input of the local community. This input is provided through a management committee comprising parish councillors, representatives of long-standing regular hires, and representatives of the general public. Our actions are taken with careful consideration to balance the benefits to the local public and the need to enhance the longevity and resilience of the village hall itself.

Policies on Grant Making

Our small local charity is not in a position to make financial grants. However, we are committed to supporting our hirers through various non-monetary means. Examples of our support include:

  1. Promotional Assistance : Helping non-profit organizations, such as the local drama club, by promoting their shows and encouraging new youth members through our display boards and social media platforms.

  2. Operational Flexibility : Offering flexibility to new small businesses, like our new Salsa Class, to help them establish themselves and grow within the community.

Through these efforts, we aim to provide valuable support to our community partners, enhancing their visibility and success without the need for direct financial grants.

2

The New Village Hall Iver Heath

Policy on Social Investment Including Program-Related Investment

Our charity engages in social investment by providing discounts and organizing collaborative events to benefit the community. Our policy includes:

  1. Discounts for Regular Hirers : We offer discounted rates to regular hirers who book multiple dates/events or have a regular booking approximately once a month (10-12 times a year). This encourages sustained engagement and supports the continuity of their activities.

  2. Collaborative Events : We organize and host events such as fetes, in collaboration with local organizations like the scout group. We also invite neighboring schools and the local library to participate, fostering community involvement and partnership.

  3. Support for Promoting Wellbeing : We are committed to supporting events that promote physical activity, inclusion, diversity, and awareness of improving wellbeing. These initiatives align with our goals of enhancing community health and social cohesion.

Through these actions, we aim to make meaningful social investments that support the longterm wellbeing and resilience of our community.

Contribution Made by Volunteers

Our charity benefits greatly from the dedicated contributions of our volunteers, who perform various essential tasks:

  1. Regular Monthly and Weekly Contributions : Several volunteers contribute 2-3 hours each month, while others offer 2-3 hours each week.

  2. Bookings and Customer Service : Two volunteers, including one Trustee, manage our bookings process and provide customer service to the public, ensuring smooth operations and a positive experience for our users.

  3. Event Support : Volunteers assist with opening and locking up the hall for occasional hirers, such as birthday parties and elections, ensuring security and accessibility.

  4. Maintenance and Cleaning : Additional volunteers help with general cleaning tasks, maintaining the hall's cleanliness and readiness for various events.

These volunteer efforts are crucial to the successful operation and upkeep of the village hall, significantly contributing to the community's benefit.

We are very thankful to our volunteers who are working very hard with the Trustees to reduce our costs and maintain affordable and accessible prices at the hall – all while improving the hall’s image through events and social media.

Summary of Main Achievements and Impact

During this period, our work has helped attracted new hirers and events but also welcomed more of the public into our venue for those classes and events. This has increased our weekday daytime usage. We’ve also worked hard to reduce costs such as cleaning materials and energy bills.

3

The New Village Hall Iver Heath

Impact on Beneficiaries and Wider Community

Overall, the charity’s work has significantly enhanced the village hall's role as a central hub for community life in Iver Heath, providing valuable services and fostering community spirit.

We are working to reduce our costs and improve our income.

Financial Review

The primary source of income for our charity is derived from renting out the hall and side rooms. This revenue stream is essential for sustaining our operations and supporting our community initiatives.

Please see statement of financial activities on page 6 for a summary of income and expenditure.

The rising cost of living and inflation have significant implications for both the operational costs of our hall and the experiences of our hirers and attendees. We are proactive in managing these challenges to maintain quality services and support our community effectively

There are no uncertainties regarding the charity's ability to continue operating as a going concern.

The current committee acknowledges the absence of a formal reserves policy and is actively engaged in reviewing and establishing guidelines to address this important aspect of financial management.

Structure, Governance and Management

The selection of trustees for our charity, who also serve as officers of the Village Hall, follows specific procedures outlined in our Trust Deed. Trustees are elected by the members of the charity at the Annual General Meeting (AGM), which is held annually as per our Trust Deed. At the AGM, members in attendance have the opportunity to nominate and vote for individuals they believe will effectively serve as trustees.

The village hall has no paid staff. It is run by an ‘operations team’. This consists of the two cochairs (Caroline Streuli and Matthew Streuli) and a bookings volunteer (Carol Campling) who, with support of the treasurer (Ann Mayling) and secretary (Marion Holmes) operate the hall on

4

The New Village Hall Iver Heath

a ‘daily basis’. They are overseen and guided by the management committee as previously discussed. The village hall does have paid contractors who support with cleaning, general maintenance and gardening.

The hall is proud to support and work closely with local organisations who are represented on the management committee, this includes Iver Heath Drama Club, St Margaret’s Church in Iver Heath, Shrinking Violets social group, Heathway Ladies and Iver Heath Ladies. The Trustees also have working and collaborative relationships with Iver Heath Scouts and the Iver Heath Residents Association.

Signed: Name: Date:

5

The New Village Hall Iver Heath

Statement Of Financial Activities

For The Year Ended 31 August 2024

Total funds Total Funds
2024 2023
£ £
Income from:
Rents receivable 32,738 21,731
Grants 450 9,650
Fund raising 20 134
Interest receivable 234 38
Total Income 33,442 31,553
Expenditure on:
Capital building costs 12,972 15,331
General Maintenance of Hall 7,865 15,510
Lighting and Heating Costs 4,508 3,462
Rates and Water Rates 1,955 637
Insurance 1,711 1,527
Sundry expenses 66 90
Fees 816 480
Hall hire - 685
Total Expenditure 29,893 37,721
Net Movement in Funds 3,549 (6,169)
Total Funds Brought Forward 43,015 49,184
Total Funds Carried Forward 46,564 43,015

6

Docusign Envelope ID: 4405912D-A328-4A83-A485-8D261CFEB881

Independent examiner’s report to the trustees of The New Village Hall Iver Heath

I report to the trustees on my examination of the accounts of The New Village Hall Iver Heath for the year ended 31 August 2024.

Responsibilities and basis of report

As the trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directors given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. Accounting records were note kept in respect of the Trust as required by section 130 of the Act; or

  2. The accounts do not accord with those records; or

  3. The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached,

Signed:

Relevant professional qualification: ACA, 5210379, ICAEW Address: 21 Lincoln Hatch Lane, SL1 7HA

Date: 24[th] June 2025