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2023-08-31-accounts

Charity number: 300285

The New Village Hall Iver Heath

Trustees’ Annual Report And Financial Statements For The Year Ended 31 August 2023

The New Village Hall Iver Heath

Contents

Page
Reference and administrative details 1
Report of the Board of Trustees 2-5
Statement of Financial Activities 6

The New Village Hall Iver Heath

The Board of Trustees

C. Streuli (Chair)

M. Holmes

M. Streuli

Registered office New Village Hall St. Margarets Close Iver Buckinghamshire SL0 0DA Charity number 300285

1

The New Village Hall Iver Heath

Trustee’s Report

For The Year Ended 31 August 2023

The purpose of the charity, as outlined in its governing document, is to provide a village hall for the benefit of the inhabitants of Iver Heath and the surrounding neighbourhood. This village hall is intended to serve as a communal space for local residents, offering a venue for various activities, events, and services that support the community's social, recreational, and cultural needs.

The main activities of the charity, in line with its purposes for public benefit, include:

  1. Running and Maintaining the Village Hall : Ensuring the hall is available and functional for the community.

  2. Fundraising and Profile-Raising Events : Organizing events such as a Spring Fete, pop-up community cafes, and a Christmas Fete to raise funds and increase awareness of the hall.

  3. Community Activities : Hosting events like bingo and quiz nights to engage the community.

  4. Support for Non-Profits and Social Groups : Providing a venue for groups that cater to different demographics, including older persons and preschoolers.

  5. Support for Local Small Businesses : Hosting businesses that promote inclusivity and combat isolation, offering activities like Yoga, ((BOUNCE)), and Zumba.

These activities help to foster community spirit, support various demographics, and promote health and social well-being in Iver Heath and the surrounding neighbourhood.

The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit. The four trustees are aware of this guidance and have made decisions with the input of the local community. This input is provided through a management committee comprising parish councillors, representatives of long-standing regular hires, and representatives of the general public. Our actions are taken with careful consideration to balance the benefits to the local public and the need to enhance the longevity and resilience of the village hall itself.

Policies on Grant Making

Our small local charity is not in a position to make financial grants. However, we are committed to supporting our hirers through various non-monetary means. Examples of our support include:

  1. Promotional Assistance : Helping non-profit organizations, such as the local drama club, by promoting their shows and encouraging new youth members through our display boards and social media platforms.

  2. Operational Flexibility : Offering flexibility to new small businesses, like our new Salsa Class, to help them establish themselves and grow within the community.

Through these efforts, we aim to provide valuable support to our community partners, enhancing their visibility and success without the need for direct financial grants.

2

The New Village Hall Iver Heath

Policy on Social Investment Including Program-Related Investment

Our charity engages in social investment by providing discounts and organizing collaborative events to benefit the community. Our policy includes:

  1. Discounts for Regular Hirers : We offer discounted rates to regular hirers who book multiple dates/events or have a regular booking approximately once a month (10-12 times a year). This encourages sustained engagement and supports the continuity of their activities.

  2. Collaborative Events : We organize and host events such as fetes, in collaboration with local organizations like the scout group. We also invite neighboring schools and the local library to participate, fostering community involvement and partnership.

  3. Support for Promoting Wellbeing : We are committed to supporting events that promote physical activity, inclusion, diversity, and awareness of improving wellbeing. These initiatives align with our goals of enhancing community health and social cohesion.

Through these actions, we aim to make meaningful social investments that support the longterm wellbeing and resilience of our community.

Contribution Made by Volunteers

Our charity benefits greatly from the dedicated contributions of our volunteers, who perform various essential tasks:

  1. Regular Monthly and Weekly Contributions : Several volunteers contribute 2-3 hours each month, while others offer 2-3 hours each week.

  2. Bookings and Customer Service : Two volunteers, including one Trustee, manage our bookings process and provide customer service to the public, ensuring smooth operations and a positive experience for our users.

  3. Event Support : Volunteers assist with opening and locking up the hall for occasional hirers, such as birthday parties and elections, ensuring security and accessibility.

  4. Maintenance and Cleaning : Additional volunteers help with general cleaning tasks, maintaining the hall's cleanliness and readiness for various events.

These volunteer efforts are crucial to the successful operation and upkeep of the village hall, significantly contributing to the community's benefit.

We are very thankful to our volunteers who are working very hard with the Trustees to reduce our costs and maintain affordable and accessible prices at the hall – all while improving the hall’s image through events and social media.

Summary of Main Achievements and Impact

During this period, the charity has undergone significant developments and achieved numerous accomplishments, resulting in tangible benefits for its beneficiaries and the wider community. Key achievements include:

3

The New Village Hall Iver Heath

  1. Leadership and Governance Improvements : A new committee and trustees have been elected, initiating a comprehensive review and renovation period. This has involved establishing a baseline and enhancing the hall's governance and operational processes.

  2. Facility Upgrades : Important physical improvements have been made to the village hall, including the installation of a new fire alarm system, a new main entrance, and a shutter. These upgrades enhance the safety, accessibility, and overall appeal of the facility.

  3. Process Enhancements : A new accounting process has been implemented, improving financial transparency and management.

  4. Digital Presence Overhaul : The charity has revamped its website and launched new social media channels. This has improved communication, visibility, and engagement with the community.

  5. Increased Engagement and Usage : These efforts have successfully attracted new hirers and events, as well as increased public attendance for various classes and activities held at the venue.

Impact on Beneficiaries and Wider Community

Overall, the charity’s work has significantly enhanced the village hall's role as a central hub for community life in Iver Heath, providing valuable services and fostering community spirit.

We are working to reduce our costs and improve our income.

Financial Review

The primary source of income for our charity is derived from renting out the hall and side rooms. This revenue stream is essential for sustaining our operations and supporting our community initiatives.

Please see statement of financial activities on page 6 for a summary of income and expenditure.

The rising cost of living and inflation have significant implications for both the operational costs of our hall and the experiences of our hirers and attendees. We are proactive in managing these challenges to maintain quality services and support our community effectively

4

The New Village Hall Iver Heath

There are no uncertainties regarding the charity's ability to continue operating as a going concern.

The current committee acknowledges the absence of a formal reserves policy and is actively engaged in reviewing and establishing guidelines to address this important aspect of financial management.

Structure, Governance and Management

The selection of trustees for our charity, who also serve as officers of the Village Hall, follows specific procedures outlined in our Trust Deed. Trustees are elected by the members of the charity at the Annual General Meeting (AGM), which is held annually as per our Trust Deed. At the AGM, members in attendance have the opportunity to nominate and vote for individuals they believe will effectively serve as trustees.

The village hall has no paid staff. It is run by an ‘operations team’. This consists of the two cochairs (Caroline Streuli and Matthew Streuli) and a bookings volunteer (Carol Campling) who, with support of the treasurer (Ann Mayling) and secretary (Marion Holmes) operate the hall on a ‘daily basis’. They are overseen and guided by the management committee as previously discussed. The village hall does have paid contractors who support with cleaning, general maintenance and gardening.

The hall is proud to support and work closely with local organisations who are represented on the management committee, this includes Iver Heath Drama Club, St Margaret’s Church in Iver Heath, Shrinking Violets social group, Heathway Ladies and Iver Heath Ladies. The Trustees also have working and collaborative relationships with Iver Heath Scouts and the Iver Heath Residents Association.

Signed: Name: Date:

5

The New Village Hall Iver Heath

Statement Of Financial Activities

For The Year Ended 31 August 2023

Total funds Total Funds
2023 2022
£ £
Income from:
Rents receivable 21,731 21,907
Grants 9,650 -
Fund raising 134 -
Donations - 1,000
Interest receivable 38 3
Total Income 31,553 22,910
Expenditure on:
Capital building costs 15,331 -
General Maintenance of Hall 15,510 28,705
Lighting and Heating Costs 3,462 1,446
Rates and Water Rates 637 1,065
Insurance 1,527 1,382
Sundry expenses 89.60 933
Fees 480 462
Hall hire 685 -
Total Expenditure 37,721 40,579
Net Movement in Funds (6,169) (17,669)
Total Funds Brought Forward 49,184 66,853
Total Funds Carried Forward 43,015 49,184

6

Charity number: 300285

The New Village Hall Iver Heath

Trustees’ Annual Report And Financial Statements For The Year Ended 31 August 2023

The New Village Hall Iver Heath

Contents

Page
Reference and administrative details 1
Report of the Board of Trustees 2-5
Statement of Financial Activities 6

The New Village Hall Iver Heath

The Board of Trustees

C. Streuli (Chair)

M. Holmes

M. Streuli

Registered office New Village Hall St. Margarets Close Iver Buckinghamshire SL0 0DA Charity number 300285

1

The New Village Hall Iver Heath

Trustee’s Report

For The Year Ended 31 August 2023

The purpose of the charity, as outlined in its governing document, is to provide a village hall for the benefit of the inhabitants of Iver Heath and the surrounding neighbourhood. This village hall is intended to serve as a communal space for local residents, offering a venue for various activities, events, and services that support the community's social, recreational, and cultural needs.

The main activities of the charity, in line with its purposes for public benefit, include:

  1. Running and Maintaining the Village Hall : Ensuring the hall is available and functional for the community.

  2. Fundraising and Profile-Raising Events : Organizing events such as a Spring Fete, pop-up community cafes, and a Christmas Fete to raise funds and increase awareness of the hall.

  3. Community Activities : Hosting events like bingo and quiz nights to engage the community.

  4. Support for Non-Profits and Social Groups : Providing a venue for groups that cater to different demographics, including older persons and preschoolers.

  5. Support for Local Small Businesses : Hosting businesses that promote inclusivity and combat isolation, offering activities like Yoga, ((BOUNCE)), and Zumba.

These activities help to foster community spirit, support various demographics, and promote health and social well-being in Iver Heath and the surrounding neighbourhood.

The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit. The four trustees are aware of this guidance and have made decisions with the input of the local community. This input is provided through a management committee comprising parish councillors, representatives of long-standing regular hires, and representatives of the general public. Our actions are taken with careful consideration to balance the benefits to the local public and the need to enhance the longevity and resilience of the village hall itself.

Policies on Grant Making

Our small local charity is not in a position to make financial grants. However, we are committed to supporting our hirers through various non-monetary means. Examples of our support include:

  1. Promotional Assistance : Helping non-profit organizations, such as the local drama club, by promoting their shows and encouraging new youth members through our display boards and social media platforms.

  2. Operational Flexibility : Offering flexibility to new small businesses, like our new Salsa Class, to help them establish themselves and grow within the community.

Through these efforts, we aim to provide valuable support to our community partners, enhancing their visibility and success without the need for direct financial grants.

2

The New Village Hall Iver Heath

Policy on Social Investment Including Program-Related Investment

Our charity engages in social investment by providing discounts and organizing collaborative events to benefit the community. Our policy includes:

  1. Discounts for Regular Hirers : We offer discounted rates to regular hirers who book multiple dates/events or have a regular booking approximately once a month (10-12 times a year). This encourages sustained engagement and supports the continuity of their activities.

  2. Collaborative Events : We organize and host events such as fetes, in collaboration with local organizations like the scout group. We also invite neighboring schools and the local library to participate, fostering community involvement and partnership.

  3. Support for Promoting Wellbeing : We are committed to supporting events that promote physical activity, inclusion, diversity, and awareness of improving wellbeing. These initiatives align with our goals of enhancing community health and social cohesion.

Through these actions, we aim to make meaningful social investments that support the longterm wellbeing and resilience of our community.

Contribution Made by Volunteers

Our charity benefits greatly from the dedicated contributions of our volunteers, who perform various essential tasks:

  1. Regular Monthly and Weekly Contributions : Several volunteers contribute 2-3 hours each month, while others offer 2-3 hours each week.

  2. Bookings and Customer Service : Two volunteers, including one Trustee, manage our bookings process and provide customer service to the public, ensuring smooth operations and a positive experience for our users.

  3. Event Support : Volunteers assist with opening and locking up the hall for occasional hirers, such as birthday parties and elections, ensuring security and accessibility.

  4. Maintenance and Cleaning : Additional volunteers help with general cleaning tasks, maintaining the hall's cleanliness and readiness for various events.

These volunteer efforts are crucial to the successful operation and upkeep of the village hall, significantly contributing to the community's benefit.

We are very thankful to our volunteers who are working very hard with the Trustees to reduce our costs and maintain affordable and accessible prices at the hall – all while improving the hall’s image through events and social media.

Summary of Main Achievements and Impact

During this period, the charity has undergone significant developments and achieved numerous accomplishments, resulting in tangible benefits for its beneficiaries and the wider community. Key achievements include:

3

The New Village Hall Iver Heath

  1. Leadership and Governance Improvements : A new committee and trustees have been elected, initiating a comprehensive review and renovation period. This has involved establishing a baseline and enhancing the hall's governance and operational processes.

  2. Facility Upgrades : Important physical improvements have been made to the village hall, including the installation of a new fire alarm system, a new main entrance, and a shutter. These upgrades enhance the safety, accessibility, and overall appeal of the facility.

  3. Process Enhancements : A new accounting process has been implemented, improving financial transparency and management.

  4. Digital Presence Overhaul : The charity has revamped its website and launched new social media channels. This has improved communication, visibility, and engagement with the community.

  5. Increased Engagement and Usage : These efforts have successfully attracted new hirers and events, as well as increased public attendance for various classes and activities held at the venue.

Impact on Beneficiaries and Wider Community

Overall, the charity’s work has significantly enhanced the village hall's role as a central hub for community life in Iver Heath, providing valuable services and fostering community spirit.

We are working to reduce our costs and improve our income.

Financial Review

The primary source of income for our charity is derived from renting out the hall and side rooms. This revenue stream is essential for sustaining our operations and supporting our community initiatives.

Please see statement of financial activities on page 6 for a summary of income and expenditure.

The rising cost of living and inflation have significant implications for both the operational costs of our hall and the experiences of our hirers and attendees. We are proactive in managing these challenges to maintain quality services and support our community effectively

4

The New Village Hall Iver Heath

There are no uncertainties regarding the charity's ability to continue operating as a going concern.

The current committee acknowledges the absence of a formal reserves policy and is actively engaged in reviewing and establishing guidelines to address this important aspect of financial management.

Structure, Governance and Management

The selection of trustees for our charity, who also serve as officers of the Village Hall, follows specific procedures outlined in our Trust Deed. Trustees are elected by the members of the charity at the Annual General Meeting (AGM), which is held annually as per our Trust Deed. At the AGM, members in attendance have the opportunity to nominate and vote for individuals they believe will effectively serve as trustees.

The village hall has no paid staff. It is run by an ‘operations team’. This consists of the two cochairs (Caroline Streuli and Matthew Streuli) and a bookings volunteer (Carol Campling) who, with support of the treasurer (Ann Mayling) and secretary (Marion Holmes) operate the hall on a ‘daily basis’. They are overseen and guided by the management committee as previously discussed. The village hall does have paid contractors who support with cleaning, general maintenance and gardening.

The hall is proud to support and work closely with local organisations who are represented on the management committee, this includes Iver Heath Drama Club, St Margaret’s Church in Iver Heath, Shrinking Violets social group, Heathway Ladies and Iver Heath Ladies. The Trustees also have working and collaborative relationships with Iver Heath Scouts and the Iver Heath Residents Association.

Signed: Name: Date:

5

The New Village Hall Iver Heath

Statement Of Financial Activities

For The Year Ended 31 August 2023

Total funds Total Funds
2023 2022
£ £
Income from:
Rents receivable 21,731 21,907
Grants 9,650 -
Fund raising 134 -
Donations - 1,000
Interest receivable 38 3
Total Income 31,553 22,910
Expenditure on:
Capital building costs 15,331 -
General Maintenance of Hall 15,510 28,705
Lighting and Heating Costs 3,462 1,446
Rates and Water Rates 637 1,065
Insurance 1,527 1,382
Sundry expenses 89.60 933
Fees 480 462
Hall hire 685 -
Total Expenditure 37,721 40,579
Net Movement in Funds (6,169) (17,669)
Total Funds Brought Forward 49,184 66,853
Total Funds Carried Forward 43,015 49,184

6

Independent examiner's reporttothe IN5tees of The New Willage Hall Iver Heath I report to the trustees on my examination of the accounts of The Newvillage Hall Iver Heath for the ye8r ended 31 August 2023. Responsibilitles and basis of roport As the ch8ritytrustees of theTrust you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 20111'theAct'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carryingout myexamin8tion I have follow￿d 811 the applicable Directions given bythecharitycommission undersection 145(5llb) oftheAct. Independent examiner's ststement I have completed my ex8min8tion. I confim that no material matters have come to my attention in ¢onnection with the examination ￿'ving me Cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by section 130 01 the 2. the accounts do not 8ccord with those records. or 3. the accounts do notcomplywith the applicable requirements concemingthefom7 and ontent of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirementthat the accounts give a'true and fairview which is not a matter considered as part of an independentexamination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding of theaccountsto be reached. Signed.. Name: Ashley Clarke Relevant professional qualification.. ACA, 5210379. ICAEW Address= 21 Lincoln Hatch Lane. SL17HA Date: 2T' June 2024