2024-12-31-accounts - Holmer Green Village Centre

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HOLMER GREEN VILLAGE CENTRE Registered Charity No 300281

Report of the Trustees for the year ended 31[st] December 2024

The Trustees present their report along with the financial statements of the charity for the year ended 31[st] December 2024. The financial statements comply with the charity’s Constitution. The Holmer Green Village Centre (HGVC) is a charity registered with the Charity Commission under registration number 300281.

Objects

The object of the HGVC is contained in the Trust Deed which established it in 1954:

The property of the Centre shall be held for charitable purposes only.
In particular the said property shall be held on trust to provide, establish and maintain a Community Centre for the area of Holmer Green in the promotion and conduct of which the local authorities hereinafter mentioned shall be associated with such residents and in such voluntary organisations operating in such areas as wish to do so in common effort to further spiritual, mental, social and physical activities of all members of the community in the said area and to carry out any alteration or addition to the existing buildings for the proper running of the Centre.

Activities

The HGVC consists of two Halls, the Main Hall and the Chadwick Hall and ancillary facilities such as a car park and a garden. These are available to hire by local voluntary organisations, by individuals and by commercial undertakings. The basis of charging is a series of hourly rates which differ depending on whether the hirer is a voluntary or commercial undertaking and on whether they are regular bookings or one-off or occasional events.

Achievements and Performance

Following the redecoration of the Main Hall and repairs to large sections of the roof over the Main Hall in 2023, the past year has seen no major repairs required. This has enabled the gradual build-up of the ‘Major Projects Fund’ which, among other things, will eventually be used to fund the replacement of the wooden floor in the Main Hall.

During 2024, a defibrillator was installed on the front wall of the building. This was partly funded by a charity, London Hearts, and partly by donations from various organisations that use the Village Centre.

Financial Review

The current financial position of HGVC is presented in the attached accounts. Overall, the HGVC made a small surplus in 2024. Forward forecasts, which have been made conservatively in view of the ongoing high costs of energy and other inputs, show a healthy financial position for 2025.

Reserves Policy

The Trustees consider that a reserve of about 6-12 months’ operating expenses is sufficient to deal with unforeseen problems and/or to ensure an orderly dissolution of the HGVC if that were to prove necessary. The Trustees believe that the present reserves are adequate and not excessive. It should be noted that included in the reserves is an amount, now known as the Major Projects Fund totalling £8,340 at the end of 2024, which is being built up with a view to the eventual replacement of the wooden floor in the Main Hall.

Plans for the Future

The HGVC plans to continue normal operations in 2025. No further major expenditures are planned for the year.

HGVC Trustee Report 2025 V1-0.docx

Page 1 of 2

Structure, Governance and Management

The governing document for our charity is a Trust Deed, executed on 8[th] September 1954. This vests the overall direction of the organisation in an ‘Executive Committee’ consisting of representatives of organisations which use the Centre, plus from various local authorities and a number of ‘Independent Representatives’, people not affiliated with particular organisations. The Executive Committee meets three times per year, twice at what are termed ‘Representatives’ Meeting’ and the third of which is the Annual General Meeting (AGM).

In 2021, the ‘Executive Committee’ approved a revised Constitution, more suited to modern-day conditions, to replace the 1954 Trust Deed. After approval by the Trustees, the provisions of this revised document were first notified to the Charity Commission in February 2022. The Commission initially rejected this new Constitution, principally because it sought to adjust the objectives and introduce a dissolution clause. More recently, the Commission has advised us that the new document must take the form of a revised Trust Deed. Such a deed was drafted and approved at an Extraordinary General Meeting on 9th July 2024 and will be submitted to the Charity Commission in due course.

Up to five Trustees are elected to supervise the management of the HGVC. The current Trustees are:

Peter Healy
Eric Magson
Helen Terry
James Cadle

Stuart King stood down as a Trustee at the 2024 Annual General Meeting.

Trustees serve for a fixed term of five years, after which they are eligible for re-election.

Day-to-day management of the Centre is undertaken by its Officers. These are elected/re-elected at the Annual General Meeting and, from 8[th] March 2023, they were:

Chairman	James Cadle
Secretary	Terry Owen
Treasurer	Elaine Birchley
Bookings Secretary	Paul Fleming

The Trust deed requires that the accounts of the HGVC be reviewed independently and for 2024 the independent Examiner was Richard Chantler, a retired charted accountant who has no other connection with the HGVC.

Approvals

The report was approved by the Trustees and signed on their behalf:

Name: James Cadle Position: Chairman Signed: Date: 3[rd] March 2025

HGVC Trustee Report 2025 V1-0.docx

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HOLMER GREEN VILLAGE CENTRE

INCOME AND EXPENDITURE ACCOUNT - Year ended 31 December 2024

INCOME Lettings Miscellaneous Income Building Society Interest Fundraising and Donations Grants Less EXPENDITURE Cleaning Contract Administration Expenses Fundraising Expenses Council Tax and Water Rate Gas and Electricity Insurance Telephones Furniture/Equipment renewals Redecoration Costs General repairs and maintenance Cleaning materials and refuse NET SURPLUS (DEFICIT) for the year	2024 26080.63 41.55 556.86 1033.00 500.00 28212.04 7530.00 1030.98 0.00 796.23 7999.83 1102.89 825.20 0.00 0.00 1810.89 3610.74 24706.76 3,505.28	2023 25785.75 0.00 714.77 0.00 0.00
		26500.52
		7440.00 1078.49 0.00 576.73 4719.18 1471.53 757.06 0.00 5832.00 14610.90 3716.63
		40202.52

		(13,702.00)

HOLMER GREEN VILLAGE CENTRE

BALANCE SHEET as at 31 December 2024

FIXED ASSETS CURRENT ASSETS less LIABILITIES Debtors for lettings Prepaid Insurance Coventry Building Society COIF Deposit Fund Bank Current Account PayPal Account Less Sundry Creditors Represented by: CONTINGENCY FUND RESERVE FUND Balance brought forward Surplus (Deficit) for the year	2024 0.00 0.00 2968.25 0.00 2687.40 9817.70 9013.95 1810.09 26297.39 1596.99 24700.40 24700.40 5000.00 16195.12 3505.28 19700.40 24700.40	2023 0.00
		0.00
		4536.10 0.00 2611.73 8174.54 6963.19 1448.16
		23733.72 2538.60
		21195.12
		21195.12
		5000.00 29897.12 -13702.00
		16195.12

		21195.12

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Holmer Green Village Centre On accounts for the year ended 31" DeCemlr 2024 Charity no (rfany) 300281 Set out on pages 1and2 report to the trustees on my examination of the accounts of the above chanty (Yhe Trusf) for the year ended Responsibiliti and basis of report As the thanty's trustees, y¢)u are responsible for the preparation of th accounts in accordance wtth the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carying out my examinalion, I have followed all the applicable Dire(Aions given by the Charity Commission under section 145{5)(b) of the Act. Independent he charity's gross incorrE exceeded £250,000 and l am qualified to examiner's statsment undertake the examination by being a qualified member of [insert name of applicable listed bcKlyll. Delete { ] rfnot applicable. I have completed my examination. l Confimi that no material matters have come to my attention in connection with the eXamIoIiOn (olher than thal disdosed below ") which gives me cause to believe that in, any material respect: the accounting rordS were not kept in )rdance with serAion 130 of the Chartties Act; or the a¢xounts did not accord wtth the aA)untIng records,. or the actounts did not comply with the applicable requirements conceming the fotm and nIent of accounts set out in the Charities (Accounts and ReFL)rts) Regulations 2008 other than any requirement that the aixounts gtve a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across fio other matters in connection with the examina.on to which attention should be drawn in this report in order to enable a Proper understanding of the accounts to be reached. ' Please delete the words in the brad(ets rfthey do not apply. Sign. 201212025 Name: Richard Chantler Relevant professional qualifiGationlsl or body FCCA (retd) IER Oct 2018

(rfany): Address: Boot Fami, Watchet Lane Litle Kingshill HP16 ODR Section B Disclosure Only cx)mplete if the examiner needs to hhlIght matenal matters of conrn (see CC32, Independent examination of charity aOunts.. directions and guidan for examiners). Glve here brief detsils of any items that the examlner wishes to disclose. IER Oct 2018