## _**HOLMER GREEN VILLAGE CENTRE**_ **Registered Charity No 300281**
## **Report of the Trustees for the year ended 31[st] December 2023**
The Trustees present their report along with the financial statements of the charity for the year ended 31[st] December 2023. The financial statements comply with the charity’s Constitution. The Holmer Green Village Centre (HGVC) is a charity registered with the Charity Commission under registration number 300281.
## **Objects**
The object of the HGVC is contained in the Trust Deed which established it in 1954:
- _The property of the Centre shall be held for charitable purposes only._
- _In particular the said property shall be held on trust to provide, establish and maintain a Community Centre for the area of Holmer Green in the promotion and conduct of which the local authorities hereinafter mentioned shall be associated with such residents and in such voluntary organisations operating in such areas as wish to do so in common effort to further spiritual, mental, social and physical activities of all members of the community in the said area and to carry out any alteration or addition to the existing buildings for the proper running of the Centre._
## **Activities**
The HGVC consists of two Halls, the Main Hall and the Chadwick Hall and ancillary facilities such as a car park and a garden. These are available to hire by local voluntary organisations, by individuals and by commercial undertakings. The basis of charging is a series of hourly rates which differ depending on whether the hirer is a voluntary or commercial undertaking and on whether they are regular bookings or one-off or occasional events.
## **Achievements and Performance**
In 2023, the operations of the HGVC were back to what they had been prior to the COVID-19 pandemic.
The Main Hall was redecorated during 2023. The materials were provided free of charge by a local decorators’ merchant, so only labour costs were incurred. Following this redecoration, it was decided not to replace the heavy curtains in the Hall, which would have required expensive cleaning in any case, and they were replaced with new roller blinds.
During the year, it was necessary to repair large sections of the roof over the Main Hall, where the slates had become cracked and water was entering the building. To finance this, the Trustees agreed to use some of the monies put aside for the eventual replacement of the wooden floor in the Main Hall. To reflect this, it was decided to rename these funds the ‘Major Projects Fund’.
Apart from these larger projects, there were the usual repairs and replacements of equipment, including a new oven in the Main Hall.
## **Financial Review**
The current financial position of HGVC is presented in the attached accounts. Overall, the HGVC made a loss in 2023 due to the above-mentioned roof repairs. Forward forecasts, which have been made conservatively in view of the ongoing high costs of energy and other inputs, show a healthy financial position for 2024.
## **Reserves Policy**
The Trustees consider that a reserve of about 6-12 months’ operating expenses is sufficient to deal with unforeseen problems and/or to ensure an orderly dissolution of the HGVC if that were to prove necessary. The Trustees believe that the present reserves are adequate and not excessive. It should be noted that included in the reserves is an amount, now known as the Major Projects Fund and currently totalling £8,100, which is being built up with a view to the eventual replacement of the wooden floor in the Main Hall.
## **Plans for the Future**
The HGVC plans to continue normal operations in 2024. No further major expenditures are planned for the year..
© Holmer Green Village Centre, 2024
HGVC Trustee Report 2024 V0-2.docx
Page 1 of 2
## **Structure, Governance and Management**
The governing document for our charity is a Trust Deed, executed on 8[th] September 1954. This vests the overall direction of the organisation in an ‘Executive Committee’ consisting of representatives of organisations which use the Centre, plus from various local authorities and a number of ‘Independent Representatives’, people not affiliated with particular organisations. The Executive Committee meets three times per year, twice at what are termed ‘Representatives’ Meeting’ and the third of which is the Annual General Meeting (AGM).
In 2021, the ‘Executive Committee’ approved a revised Constitution, more suited to modern-day conditions, to replace the 1954 Trust Deed. After approval by the Trustees, the provisions of this revised document were first notified to the Charity Commission in February 2022. The Commission initially rejected this new Constitution, principally because it sought to adjust the objectives and introduce a dissolution clause. More recently, the Commission has advised us that the new document must take the form of a revised Trust Deed and this is in the course of preparation.
Five Trustees are elected to supervise the management of the HGVC. The current Trustees are:
- Peter Healy
- Stuart King
- Eric Magson
- Helen Terry
- James Cadle
Trustees serve for a fixed term of five years, after which they are eligible for re-election.
Stuart King has announced his intention of standing down at the Annual General Meeting on 5[th] March 2024.
Day-to-day management of the Centre is undertaken by its Officers. These are elected/re-elected at the Annual General Meeting and, from 8[th] March 2023, they were:
|
eneral Meeting and, from 8|
thMarch 2023, they we|
|---|---|
|**Chairman**|James Cadle|
|**Secretary**|Terry Owen|
|**Treasurer**|Elaine Birchley|
|**Bookings Secretary**|Paul Fleming|
The Trust deed requires that the accounts of the HGVC be reviewed independently and for 2023 the independent Examiner was Richard Chantler, a retired charted accountant who has no other connection with the HGVC.
## **Approvals**
The report was approved by the Trustees and signed on their behalf:
**Name:** James Cadle **Position:** Chairman **Signed: Date:** 28[th] February 2024
© Holmer Green Village Centre, 2024
HGVC Trustee Report 2024 V0-2.docx
Page 2 of 2
## **HOLMER GREEN VILLAGE CENTRE**
## **INCOME AND EXPENDITURE ACCOUNT - Year ended 31 December 2023**
|INCOME
Lettings
Miscellaneous Income
Building Society Interest
Fundraising and Donations
Grants
Less EXPENDITURE
Cleaning Contract
Administration Expenses
Fundraising Expenses
Council Tax and Water Rate
Gas and Electricity
Insurance
Telephones
Furniture/Equipment renewals
Redecoration Costs
General repairs and maintenance
Cleaning materials and refuse
NET SURPLUS (DEFICIT) for the year|2023
25785.75
0.00
714.77
0.00
0.00
26500.52
7440.00
1078.49
0.00
576.73
4719.18
1471.53
757.06
0.00
5832.00
14610.90
3716.63
40202.52
(13,702.00)|2022
25723.50
0.00
161.30
0.00
0.00|
|---|---|---|
|||25884.80|
|||6990.00
834.77
0.00
919.75
3201.94
1403.23
667.12
0.00
0.00
3250.37
3051.45|
|||20318.63|
||||
|||5,566.17|
## **HOLMER GREEN VILLAGE CENTRE**
## **BALANCE SHEET as at 31 December 2023**
|FIXED ASSETS
CURRENT ASSETS less LIABILITIES
Debtors for lettings
Prepaid Insurance
Coventry Building Society
COIF Deposit Fund
Bank Current Account
PayPal Account
Less Sundry Creditors
Represented by:
CONTINGENCY FUND
RESERVE FUND
Balance brought forward
Surplus (Deficit) for the year|2023
0.00
0.00
4536.10
0.00
2611.73
8174.54
6963.19
1448.16
23733.72
2538.60
21195.12
21195.12
5000.00
29897.12
(13,702.00)
16195.12
21195.12|2022
0.00|
|---|---|---|
|||0.00|
|||4612.25
0.00
2584.65
16846.85
11342.96
1619.56|
|||37006.27
2109.15|
|||34897.12|
|||34897.12|
|||5000.00
24330.95
5566.17|
|||29897.12|
||||
|||34897.12|
CHARITY COMMISSION
FOR ENGLAND ANO WALES
. InAananAan* av2minaOo rannrt nn tha
accounts
Roport to the trustees
Holmer Green Village Centre
On #rrrtiints frbr tha VQAT
711t nppjhmhpr ?n?2
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ended
Ilf any)
Sd out on pages
1and2
•ygrnjna•inn ol th• aNY411nts n! lhe Abiiie
charty (Ihe Trusfj for the year end*
Rosponsibllit1 and
basis of report
As the chanty's trustees. yw are responsible for the preparation of the
acU[lIS in a(wii2aTWX Witii ine iequiremenis of ine knnanlies Acl 2u I I
{Ihe Act.).
I report in respect of my examination of the Trust's aontS carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the aleable Directions given by the Charity Commission
under sectim 145(511b) of the Act.
Independent rrhe chanty's gfOSS incom8 exceed&J £250,000 and l am qualified to
examiner's statement undertake the examin*'on by being a qualrfied member of [Insert name of
appliCae listed IxhJyl]. Delete [ J rfnot 8pplicable.
cotrn to my attention in conneclion wrth the examination (other than that
disclosed beluw ") which gives me cause lo believe thal in, any matenal
respect..
the accounting rordS were not kept in COrdanCe with 8ection 130
of the Charities Act: or
the accounts did not accord with the acwinting fecx)rds', or
the accounts did not comply with the applicable requirement$
conceming the fom and content of a¢Unts set out in the Chanties
{Accounts and RerA)rtsl Regulats'ons 2008 other than any requiremenl
that the OuntS give a ttrue and fairf view which is nol a matter
I have no cOnmS and have come across no other matters in connection
with the examination lo which attention should be drawn in this report in
ordef to enable a proper understanding of the accounts to be reached.
. Fyease delete the wonls in the bra(*ets rfthey do not apply.
Dats:1261212024
Slgned:
Name: l Richard Chantler
Relevant professlonal | FCCA {reld}
quaiinGauonjsj or 00(iy
IER
Oct 2018
lrfany}:
Address:
B¢)ot Farm, Watchet Lane
Little lfjngshill
HP16 ODR
Section B
Disclosure
Only complete rf the exanunef needs to hNight matenal matters of concern
{see CC32, Independent examination of dnty acLounts.' directions and
guidan for exaniner5).
Glve here brfef d•talls of
any items that the
examiner wlshes to
dIsclo.
IER
Oct 2018