2022-12-31-accounts - Holmer Green Village Centre

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

HOLMER GREEN VILLAGE CENTRE Registered Charity No 300281

Report of the Trustees for the year ended 31[st] December 2022

The Trustees present their report along with the financial statements of the charity for the year ended 31[st] December 2022. The financial statements comply with the charity’s Constitution. The Holmer Green Village Centre (HGVC) is a charity registered with the Charity Commission under registration number 300281.

Objects

The object of the HGVC is contained in the Trust Deed which established it in 1954:

The property of the Centre shall be held for charitable purposes only.
In particular the said property shall be held on trust to provide, establish and maintain a Community Centre for the area of Holmer Green in the promotion and conduct of which the local authorities hereinafter mentioned shall be associated with such residents and in such voluntary organisations operating in such areas as wish to do so in common effort to further spiritual, mental, social and physical activities of all members of the community in the said area and to carry out any alteration or addition to the existing buildings for the proper running of the Centre.

Activities

The HGVC consists of two Halls, the Main Hall and the Chadwick Hall and ancillary facilities such as a car park and a garden. These are available to hire by local voluntary organisations, by individuals and by commercial undertakings. The basis of charging is a series of hourly rates which differ depending on whether the hirer is a voluntary or commercial undertaking and on whether they are regular bookings or one-off or occasional events.

Achievements and Performance

In 2022, the operations of the HGVC recovered well following the ending of government restrictions to combat the COVID-19 pandemic. Some long-standing users of the HGVC have not resumed using it on the same scale as before the pandemic, sometimes due to other hirers having occupied the ‘slots’ they had formerly used.

No significant improvements or investments were made during the year, to conserve the HGVC’s funds.

Financial Review

The current financial position of HGVC is presented in the attached accounts. Overall, the HGVC made a surplus in 2022 and this was larger than in 2021. This also compared with a deficit in 2020 but that was due to major expenditure on the floor of the Main Hall. Forward forecasts, which have been made conservatively in view of the ongoing high costs of energy and other inputs, also show a healthy financial position for 2023.

Reserves Policy

The Trustees consider that a reserve of about 6-12 months’ operating expenses is sufficient to deal with unforeseen problems and/or to ensure an orderly dissolution of the HGVC if that were to prove necessary. The Trustees believe that the present reserves are adequate and not excessive. It should be noted that included in the reserves is an amount, currently totalling £16,500, which is being built up with a view to the eventual replacement of the wooden floor in the Main Hall.

Plans for the Future

The HGVC plans to continue normal operations in 2023. Major expenditure is planned to redecorate the Main Hall, which was last decorated in 2014 and is now showing signs of wear and tear. Other expenditures may include the replacement of the curtains in the Main Hall and improvements to the wi-fi coverage in and around the Centre.

HGVC Trustee Report 2023 V1-0.docx

Page 1 of 2

Structure, Governance and Management

The governing document for our charity is a Trust Deed, executed on 8[th] September 1954. This vests the overall direction of the organisation in an ‘Executive Committee’ consisting of representatives of organisations which use the Centre, plus from various local authorities and a number of ‘Independent Representatives’, people not affiliated with particular organisations. The Executive Committee meets three times per year, twice at what are termed ‘Representatives’ Meeting’ and the third of which is the Annual General Meeting (AGM).

In 2021, the ‘Executive Committee’ approved a revised Constitution, more suited to modern-day conditions, to replace the 1954 Trust Deed. After approval by the Trustees, the provisions of this revised document were first notified to the Charity Commission in February 2022. The Commission initially rejected this new Constitution, principally because it sought to adjust the objectives and introduce a dissolution clause. These changes have now been withdrawn and the revised new Constitution has again been submitted to the Commission for review and, hopefully, approval.

Five Trustees are elected to supervise the management of the HGVC. At the AGM held on 8[th] March 2022, the following were Trustees:

Peter Healy
Stuart King
Eric Magson
Helen Terry
James Cadle

Trustees serve for a fixed term of five years, after which they are eligible for re-election.

Day-to-day management of the Centre is undertaken by its Officers. These are elected/re-elected at the Annual General Meeting and, from 8[th] March 2022, they were:

eneral Meeting and, from 8	thMarch 2022, they we
Chairman	James Cadle
Secretary	Terry Owen
Treasurer	Elaine Birchley
Bookings Secretary	Paul Fleming

The Trust deed requires that the accounts of the HGVC be reviewed independently and for 2022 the independent Examiner was Richard Chantler, a retired charted accountant who has no other connection with the HGVC.

Approvals

The report was approved by the Trustees and signed on their behalf:

Name: James Cadle Position: Chairman Signed: Date: 28[th] February 2023

HGVC Trustee Report 2023 V1-0.docx

Page 2 of 2

HOLMER GREEN VILLAGE CENTRE

INCOME AND EXPENDITURE ACCOUNT - Year ended 31 December 2022

INCOME Lettings Miscellaneous Income Building Society Interest Fundraising and Donations Grants Less EXPENDITURE Cleaning Contract Administration Expenses Fundraising Expenses Council Tax and Water Rate Gas and Electricity Insurance Telephones Furniture/Equipment renewals Redecoration Costs General repairs and maintenance Cleaning materials and refuse NET SURPLUS (DEFICIT) for the year	2022 25723.50 0.00 161.30 0.00 0.00 25884.80 6990.00 834.77 0.00 919.75 3201.94 1403.23 667.12 0.00 0.00 3250.37 3051.45 20318.63 5,566.17	2021 17886.05 0.00 5.68 658.00 100.00
		18649.73
		5847.00 595.90 0.00 501.66 2179.75 1386.47 615.44 0.00 0.00 1850.39 2567.08
		15543.69

		3,106.04

HOLMER GREEN VILLAGE CENTRE

BALANCE SHEET as at 31 December 2022

FIXED ASSETS CURRENT ASSETS less LIABILITIES Debtors for lettings Prepaid Insurance Coventry Building Society COIF Deposit Fund Bank Current Account PayPal Account Less Sundry Creditors Represented by: CONTINGENCY FUND RESERVE FUND Balance brought forward Surplus (Deficit) for the year	2022 0.00 0.00 4612.25 0.00 2584.65 16846.85 11342.96 1619.56 37006.27 2109.15 34897.12 34897.12 5000.00 24330.95 5566.17 29897.12 34897.12	2021 0.00
		0.00
		4452.25 0.00 2581.85 15488.35 6924.54 1280.96
		30727.95 1397.00
		29330.95
		29330.95
		5000.00 21224.91 3106.04
		24330.95

		29330.95

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustO0$1 members of Holmer Green Vlllage Centro On accounts for the year ended 31•t Decemb•r 2022 Chartty no Ilf any) 300281 Set out on pages 2and3 I reFth to the trustees on my examination of the accounts of the aly)ve charity {Ihe Trusf) for the year end1 3111 J2022. Re$pon$lbllltle8 and As the charity trustees of the Trust. you are responsble for the preparation bas1$ of report of the ac£ounls in accordance with the rw4uirements of the Charities Act 2011 {Ihe A(Y). I report in respect of my eX1natIon of the Trust's aoxunts carned out under section 145 ofthe 2011 Ad and in carrying out my examinalion. I have followed the applicable Direthons given by the Charity Commission under section 145{51(b) of the Act. I have Mpleted my examinati. I nfirm that no mat8rlal matters have comè to my attentson in conneth'on wrth the examination which gives me cause to believe that in, any material respect.. accounts'ng records were not kept in accordance with section 130 of the Ad or the accounts do not accord with the acuunting records Independent examiner's statement I have no concems and haNt Con &ross no other matters in connection with the examinatson to whith attents'on should te drawn in order to enable a proper understanding of the accounts to be reached. Slgned: 2810212023 N4m•: Richard Chanller Relevant professlonal quallficatlonlsl or body lrfany): FCCA ld} Address: . 8oot Farm. Watchet Lan8 Little Kingshill HP16 ODR IER October 2018