## **HAMBLEDEN VILLAGE HALL**
## **TRUSTEES’ REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2022**
**Registered Charity Number: 300275 Inland Revenue Ref: XN 40129**
**HAMBLEDEN VILLAGE HALL**
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST DECEMBER 2022**
## **Trustees**
Dick Fletcher Jilly Holland (resigned 29[th] November) Charlie Lumley Dawn Murton Evelyn Robinson Steven Skelton Helen Turner Anne Del Greco (appointed 1[st] February)
The freehold of the Village Hall is vested in the Rector and Churchwardens of St Mary the Virgin, Hambleden.
The day to day running of the Hall is in the hands of the Trustees
## **The main objectives of the Hall**
- Provision of a hall for the use of the inhabitants of the Parish of Hambleden and the neighbourhood
- For use by the Church when required
- For any other purpose the committee may allow as long as it does not interfere with the above
## **Specific investment powers**
The Trustees’ investment powers are conferred by the Trustees' Act 2000.
## **Chairman’s Report**
After two years of COVID restrictions, it is good to report that the use of the hall became free from such restrictions during 2022 and a return to regular use in particular by the Bridge Club, Pilates, and Men on Tuesday has been steady. We are very grateful for their continuing support.
Additional regular income continues to be generated from the rental of the cottage and office. With regard to fund-raising events, coffee mornings run by Charlie Lumley on the first Wednesday of each month continue to prove popular and worthwhile staging for local residents and visitors alike. Charlie also organised a very successful 2[nd] Christmas Market and we plan to make it an annual event. Cinema screenings organised by a sub-committee including Dick Fletcher and Jilly Holland are proving popular. Substantial grants were obtained from Bucks County Council and Hambleden Parish Council which has enabled the purchase of the latest equipment including a projector and fitted drop down screen. The screenings are principally for the benefit of our local community and are planned to take place monthly during autumn and winter months. The cinema sub-committee also raised funds from Church teas and a pop-up café principally enjoyed by a local cycling group also raised additional funds. Grateful thanks are given for the support of the organisers and attendees alike.
With regard to expenditure, structural work to repair the walls in the ladies’ toilet area has now been completed. It entailed the knock down of the ladies’ toilet, rebuilding and refurbishment of the facilities. A great improvement, it did, however, incur the largest financial outlay @ £41k .
On-going maintenance is constant. Patches of damp have appeared in the flooring in the main hall and the cost for treatment of this could be significant. Investigation into repair is continuing. In addition, the rear outside wall requires remedial work and re-pointing. The kitchen (under the guidance of Charlie Lumley) undergoes improvements and repairs to equipment as and when appropriate. The adjoining cottage, which we let, needs regular maintenance but following previous significant repairs to its fabric it is now in a very much-improved condition.
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## **HAMBLEDEN VILLAGE HALL**
Special thanks are given to our caretaker, Jamie Baker, for the extremely high standard of daily upkeep of the hall, his continuing diligent maintenance of the garden, and his efficient administration of hall bookings.
Projects for 2023 are currently under discussion. As mentioned previously, on-going maintenance is always required and maintaining the hall to its current high standard requires funding, but it also requires time and effort and I would like to thank the hall management committee (trustees) for this and for their continued support. Trustees not mentioned elsewhere in this report are in alphabetic order: Anne del Greco, Dawn Murton (Secretary), Evelyn Robinson, and Steven Skelton (Treasurer). We would, of course, welcome additional trustees who are interested in serving on the committee in an active role to further the hall’s continuing success.
## **Review of major risks**
The Trustees review the major risks facing the Hall at least once a year. Health and safety issues are also kept under regular review.
## **Reserves policy**
The Trustees’ objective is to maintain a sufficient balance to meet committed expenditure and to hold as a minimum capital of approximately 6 months running costs.
At 31 December 2022, reserves totalled £37,656 (2021 £69,434), which was appropriated as:
|Capital
General reserve|**2022**
**£**
10,000
27,656
**37,656**|**2021**
**£**
10,000
59,434|
|---|---|---|
|||**69,434**|
There is a concern over structural damage to the hall floor, which is under investigation, but it is still too early to quantify this cost.
## **Declaration**
I declare, in my capacity as Chairman, that the trustees have approved the report above and have authorised me to sign it on their behalf.
Signed: ……………………………………… H Turner, Chairman Date 6[th] February 2023
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**HAMBLEDEN VILLAGE HALL**
## **INCOME AND EXPENDITURE ACCOUNT THE YEAR ENDED 31 DECEMBER 2022**
|**INCOME AND EXPENDITURE ACCOUNT**
**THE YEAR ENDED 31 DECEMBER 2022**|||
|---|---|---|
|**INCOME**
**Operations**
Hire Charges
Fund Raising Events
**Schedule 1**
Donations
Cinema
**Schedule 2**
**Income from Operations**
**Other Income**
Cottage Rent
Office Rent
Council Grants Re Covid-19
**Total Income**
**EXPENDITURE**
**Operations**
Heating and Lighting
General Rates & Water Rates
Insurance
Wages
Advertising
Repairs and Refurbishment
**Schedule 3**
Cleaning and Sundries
Gardening
**Operations Expenses**
**Other expenses**
Cottage / Office expenses
**Total expenses**
**SURPLUS/(DEFICIT) FOR THE YEAR**
**Transfer to Capital Reserves**
**SURPLUS brought forward**
**SURPLUS carried forward at 31 December 2022**|**2022**
**£**
8,071
3,521
76
715
**12,383**
16,200
3,180
0
**31,763**
1,801
1,737
1,023
9,718
270
44,024
2,073
1,650
**62,296**
1,245
**63,541**
**(31,778)**
0
59,434
**27,656**|**2021**
**£**
4,812
2,097
188
421|
|||**7,518**
16,200
3,180
9765|
|||**36,663**|
|||2,982
860
900
6,626
300
3,938
2,861
1,550|
|||**20,018**
2,200|
|||**22,218**|
|||**14,445**
(5,000)
49,989|
|||**59,434**|
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## **HAMBLEDEN VILLAGE HALL**
## **Balance Sheet as at 31 December 2022**
|**Balance Sheet as at 31 December 2022**|||
|---|---|---|
|**Current Assets**
Cash & bank
Debtors
HMRC Gift Aid
**Total Current Assets**
**Current Liabilities**
Creditors and Accruals
**Net Assets**
**FINANCED BY**
Capital
General fund|**2022**
**£**
37,152
2,819
186
**40,157**
2,501
**2,501**
**37,656**
10,000
27,656
**37,656**|**2021**
**£**
68,500
2,897
31|
|||**71,428**|
|||1,994|
|||**1,994**|
||||
|||**69,434**|
|||10,000
59,434|
|||**69,434**|
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**HAMBLEDEN VILLAGE HALL**
## **Schedules to the Income & Expenditure Account for the year ended 31 December 2022**
|**Schedule 1 - Fundraising events**
Christmas Market
Quiz Night
Christmas Tree Festival
Pop up Café / Church Teas
Jazz Night
Coffee Mornings
**Schedule 2 – Cinema**
Equipment Purchased
Grants Received
Net Write Off of Equipment
Cinema Performances
**Net Cinema Contribution**
**Schedule 3 - Repairs & Maintenance**
Car Park Contribution
Floor Maintenance / French Drains
Electrics
New Sign & Erection
Chimney Cowl
Dishwasher Repair
Ladies Toilet Repair / Rebuild *
Plumbing Gents Toilets
Oven Repair|**2022**
**£**
616
0
212
585
0
2,109
**3,522**
9739
9392
(347)
1062
**715**
**£**
(518)
2,239
430
0
0
0
41,135
738
0
**44,024**|**2021**
**£**
456
800
0
238
26
577|
|---|---|---|
|||**2,097**|
|||0
0|
|||0
421|
|||**421**|
|||**£**
60
0
850
523
110
258
1,669
0
468|
|||**3,938**|
* The repair / rebuild to the ladies’ toilet has not been capitalised as this is a replacement and the freehold is vested in the Rector and Church Wardens.
## **Trust Property**
Hambleden Village Hall, office and adjoining cottage are currently insured for £1,446,761 (2021 £1,288,300).
These accounts were approved by the Trustees of the Village Hall at their meeting on 6[th] February, 2023.
Signed: ……………………………….
………………………………..
_S Skelton Trustee & Treasurer_
_D Murton Trustee & Secretary_
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**HAMBLEDEN VILLAGE HALL**
## **Independent examiner’s report to the trustees of the Hambleden Village Hall Management Committee**
I report on the Accounts of the Trust for the year ended 31[st] December 2022, which are set out on pages 1 to 5.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under Section 43 of the 1993 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under Section 43(7)(b) of the 1993 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with Section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met;
or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………………………. P I Coxon, FFA
Date: 14/04/23
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