Haddenham Village Hall Social Centre Chair’s report 2022-2023
In 2022/23the village hall facilityhas been well used, with 67 different categories of activity taking place over the year.Our web and social media presence, alongside the online booking system has come into its own and are helping to keep bookings healthy.
The committeeprioritises decarbonisation of the facility, both from an environmental point of view and to ensure sustainability of the facility in the face of rising energy costs. The Main Hall's ageing, gas-fired warm air unit and its lack of insulation had been a challenge to address. We had already delivered a number of initiatives to reduce financial and environmental costs, so this year, we completed a further energy efficiency improvement programme to replace the old gas-fired warm air unit with an air source heat pump, insulating the roof and installing solar panels with battery system.
This sits alongside the work which was carried out in the previous year to update the heating systems, electrical work and décor which has been enjoyed by users.
The Management Committee had a very busy year managing this project alongside the day to day management of the facility, bringing their many and varied skills together to make sure the Hall is a welcoming and accessible place.
On behalf of the Committee, I am pleased to provide the attached financial report for the year 2022-2023
Beth Knighton, Chair
| Reportto the trustees/ membersof |
Reportto the trustees/ membersof |
Haddenham Social CentreVillageHall | |
|---|---|---|---|
| Onaccountsforthe year | 31March 2023 Gharityno |
300274 | |
| ended | (ifany) | ||
| Setout onpages | SevenPagesAttached | ||
| I report to thetrusteeson myexaminationoftheaccountsoftheabove | |||
| charity("the Trust") for the yearended31 March 2023 | |||
| Responsibilities | and | Asthecharity'strustees,youareresponsible forthepreparationofthe | |
| basisofreport | accounts in accordance withtherequirementsoftheCharitiesAct2011 | ||
| ("theAct"). |
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Notes | Funds | Funds | 2023 | 2022 | |
| f | € | e | f | ||
| lnconne | |||||
| Donationsandgrants | 2 | t,254 | 0 | 1,254 | L3,405 |
| Charitable activities | 3 | 54,845 | 0 | s484s | 38,235 |
| Bankinterestreceivable | 205 | 0 | 205 | 9 | |
| 56,304 | 0 | 56,304 | 51,549 | ||
| Expenditure | |||||
| Charitable activities | 4 | 36,122 | 598 | 36,720 | 29,942 |
| 36,722 | 598 | 36,724 | 29,942 | ||
| Netincome/(expenditure) for theyear | 20,182 | {se8} | 21,707 | ||
| Reconciliation of funds: | |||||
| Total funds broughtforward | I | 33.6,572 | 3,738 | 320,310 | 298,604 |
| Total funds carriedforward | 336,754 | ?,149 | 320,311 |
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Funds | Funds | 2423 | 2022 | ||
| f | € | f. | f | ||
| Fixed assets: | |||||
| Tangibleassets | 5 | 21s,198 |
0 | 215,198 | 217,779 |
| 215,198 | 0 | 215,198 | 217,779 | ||
| Curentassets: | |||||
| Debtors | 5 | 6,8s9 | 0 | 6,859 | 6,501 |
| Cashat bank and in hand | 7 | {7,L48 | 3,740 | 120,248 | 98,006 |
| 123,957 | 3,140 | 127,L07 | LO4,507 | ||
| Liabilities: | |||||
| Creditors: amountsfallingdue | |||||
| withinone year | 8 | 2,4L2 | 0 | 2,4L2 | L,975 |
| Netcurrentassets | 121,555 | 3,140 | 124,696 | 102,531 | |
| Totalnetassets | 335,753 | 3,140 | 339,894 | 320,310 | |
| Represented by: | |||||
| Reserves-unrestricted | I | 64,084 | 64,OU | 43,902 | |
| TheFeast-restricted | I | 3,L40 | 3,L4O | 3,738 | |
| Capital account | 9 | 272,670 | 0 | 272,67O | 272,670 |
| Total funds carriedforward | 335,754 | 3,!4O | 339,894 | 320,310 |
| lncomefromgrants anddonations | ||||
|---|---|---|---|---|
| Unresuicted | Restricted | |||
| f | f | g | € | |
| GrantfromBuckinghamshire County | ||||
| Council-Covid 19Support | 12,000 | |||
| General donations | 1,254 | s | L,2y | 1,405 |
| 1,254 | 0 | t,254 | 13,405 |
| lncomefrom charitable activities | ||||
|---|---|---|---|---|
| Unrestricted | Restricted | 2A23 | 2022 | |
| € | f. | f | f | |
| ParishCouncilrent | 0 | 0 | 0 | 1,900 |
| ParishCouncil energy andwater | 1,757 | 0 | t,75L | 2,422 |
| Lettings | 53,094 | 0 | 53,094 | 33,9L4 |
| 54,845 | 0 | s4,845 | 38,235 |
| Direct costs | Unresricted | 2023 | 2022 | |
|---|---|---|---|---|
| f | € | € | t | |
| Administratorfees -bookings | 2,966 | 0 | 2,956 | 3,567 |
| Heatandlight | tt,7Lt | 0 | LI,7LL | 5,011 |
| Water andSewerage | 55 | 0 | 55 | 165 |
| GroundRent | 575 | 0 | 575 | 489 |
| Refusecollection | 296 | 0 | 296 | 324 |
| Repairsand Maintenance | 6,20s | 0 | 6,295 | 7,657 |
| Cleaningand caretaking | 4,997 | 0 | 4,887 | 4,sLL |
| Feast | 0 | 598 | 598 | 48 |
| 26,695 | 27,294 | 21,767 | ||
| Supportcosts | Unrestricted f |
f. | 2023 € |
2422 f |
| Administratorfees-management | 2,966 | 0 | 2,966 | 3,567 |
| Accountantancy fees | 400 | 0 | 4AO | 900 |
| lnsurance | s98 | 0 | s98 | 1,050 |
| Legalfees | 1,509 | 0 | 1,509 | 707 |
| Phoneand Broadband | 400 | 0 | 400 | 405 |
| Subsriptions andlicences | 972 | 0 | 972 | 397 |
| Depreciation | 2,581 | 0 | 2,58L | 1,024 |
| Adminexpenses | 0 | 0 | t26 | |
| 9,425 | 0 | 9,426 | 8,175 | |
| Total expenditureoncharitabte activities | 36,t27 | 5*S | 36,720 | 29,942 |
| 5 | Fixed Assets | Original villagehallat |
WalterRose room at cost |
1983 Extensionat |
1983 Extensionat |
|
|---|---|---|---|---|---|---|
| cost | cost | |||||
| Cost | ||||||
| BalanceatLApril2022 | 8,565 | 22,848 | 100,004 | |||
| Additions | ||||||
| Balanceat 31 March2023 | 8,565 | 22,848 | L00,004 | |||
| Depreciation | ||||||
| Balanceati,April2022 | ||||||
| Depreciationintheyear | ||||||
| Balanceat31March2023 | ||||||
| NetBookValue | ||||||
| At 31 March2023 | 8,565 | 22,848 | 100,004 | |||
| At31March2022 | 8,555 | 22,84:8 | 1.00,004 | |||
| Mabel | BoilerHouseFurnitureand | |||||
| Parkinson | extensionatEquipmentat | Totals | ||||
| room at cost | cost | cost | ||||
| Cost | ||||||
| BalanceatlApril2022 | 63,733 | 8,990 | 23,278 | 277,418 | ||
| Additions | ||||||
| Balanceat3LMarch2A23 | 63,733 | 8,994 | 23,278 | 227,418 | ||
| Depreciation | ||||||
| BalanceatLApril2A22 | 9,639 | 9,639 | ||||
| Depreciationintheyear | 2,581 | 2,58L | ||||
| Balanceat 31 March2023 | 12,219 | L2,279 | ||||
| NetBookValue | ||||||
| At 31 March2023 | 63,733 | 8,999 | 11,058 | 215,198 | ||
| At3LMarch2022 | 63,733 | 8,990 | 13,639 | 217,779 |
| 6 | Debtors | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | 2023 | 2022 | ||
| f | € | E | f | ||
| Tradedebtors-lettings | 6,183 | 0 | 5,183 | 6,501 | |
| Prepayments | 676 | 0 | 676 | 0 | |
| 6,8s9 | 0 | 6,859 | 6,501 | ||
| 7 | Cashatbank and in hand | ||||
| Unrestricted | Restricted | zo23 | za22 | ||
| f | f | f | E | ||
| Bankcurrent accountandcash | 15,556 | 3,740 | L8,697 | 12,659 | |
| Bankdeposit account | 7A\ssz | 0 | ta\ss2 | 85,347 | |
| 1,1"7,108 | 3,3.4Q | 120,248 | 98,006 |
| Unrestricted | Restricted | 2023 | 2A22 | ||
|---|---|---|---|---|---|
| € | € | f | € | ||
| Accruals | 1,351 | 0 | 1,351 | 7,484 | |
| Other creditors | 1,061 | 0 | L,g6l | 491 | |
| ?,472 | t'! | 2,412 | r,975 | ||
| Movementinfunds | |||||
| AtlApril | lncome and | Expenditure | At | 31March | |
| 2A22 | gains | andlosses | 2023 | ||
| f | f | f | f. | ||
| Unrestricted funds | |||||
| Reserves | 43,942 | 56,304 | (36,122) | 64,084 | |
| Capitalaccount | 272,670 | 0 | 0 | 272,570 | |
| 316,572 | 56,304 | {36,722) |
316,754 | ||
| Restricted funds | |||||
| TheFeast | 3,738 | 0 | (se8) | 3,X40 | |
| 3,738 | [i | (se8) | 3,140 | ||
| Totalfunds | 320,310 | 55,304 | 136,720l. |
339,894 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Haddenham Social Centre Village Hall On accounts for the year 31 March 2023 Charity no 300274 ended (if any) Set out on pages Seven Pages Attached (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023 DD / MM / YYYY .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 24 January 2024 Name: Trevor Walker Relevant professional BA (Hons) Economics & Accounting qualification(s) or body ACIB (if any):
Oct 2018
IER
1
Address:
152 Sheerstock Haddenham HP17 8EX
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
It is unclear as to the ownership status of the organisation in relation to items listed in Note 5 of the accounts being Fixed Assets, the treatment of those headed Furniture and Equipment is agreed, however various extensions and other building works are shown, spanning many years, which potentially have little or no value to this organisation. Prior year adjustments may be appropriate when the ownership status is clarified.
Oct 2018
IER
2