Haddenham Village Hall Social Centre Chair’s report 2021-2022
We have seen the Hall come to life again this year, with bookings gradually coming back after Covid restrictions lifted. The hall has been well used and the work which was carried out in the previous year to update the heating systems, electrical work and décor has been enjoyed by users. We continued to make improvements towards decarbonisation and accessibility this year. Our web and social media presence, alongside the online booking systems have come into their own post covid and are helping to increase bookings.
The Management Committee had a very busy year, bringing their many and varied skills together to make sure the Hall was ready for a future without restrictions, and ensuring that the Hall is a welcoming and accessible place.
In June 2022, Margaret Aston sadly passed away. Margaret was the Chair and active member of the Village Hall committee and wider community for many years and the Committee thanks her for her commitment and work.
On behalf of the Committee, I am pleased to provide the attached financial report for the year 2021-2022
Beth Knighton, Chair
Haddenham Village Hall
Annual Report and Financial Statements
Statement of Financial Activities
For the year ended 31 March 2022
| Notes Unrestricted Funds £ Income Donatons and grants 2 13,405 Charitable actvites 3 38,235 Bank interest receivable 9 51,649 Expenditure Charitable actvites 4 29,894 29,894 21,754 Reconciliaton of funds: Total funds brought forward 9 294,818 Total funds carried forward 316,572 Net income/(expenditure for the year |
Notes Unrestricted Funds £ Income Donatons and grants 2 13,405 Charitable actvites 3 38,235 Bank interest receivable 9 51,649 Expenditure Charitable actvites 4 29,894 29,894 21,754 Reconciliaton of funds: Total funds brought forward 9 294,818 Total funds carried forward 316,572 Net income/(expenditure for the year |
Restricted Funds £ 0 0 0 |
Total 2022 Total 2021 £ £ 13,405 27,601 38,235 14,243 9 35 51,649 41,879 29,942 51,153 29,942 51,153 21,706 (9,274) 298,604 307,878 320,310 298,604 |
|---|---|---|---|
| 51,649 | 0 | ||
| 48 | |||
| 29,894 | 48 | ||
| (48) 3,786 |
|||
| 316,572 | 3,738 |
Haddenham Village Hall
Annual Report and Financial Statements
Balance Sheet as at 31 March 2022
| Notes Unrestricted Funds £ Fixed assets: Tangible assets 5 217,779 217,779 Curent assets: Debtors 6 6,501 Cash at bank and in hand 7 94,267 100,768 Liabilites: Creditors: amounts falling due within one year 8 1,975 Net current assets 98,793 Total net assets 316,572 Represented by: Reserves - unrestricted 9 43,902 The Feast - restricted 9 0 Capital account 9 272,670 Total funds carried forward 316,572 |
Notes Unrestricted Funds £ Fixed assets: Tangible assets 5 217,779 217,779 Curent assets: Debtors 6 6,501 Cash at bank and in hand 7 94,267 100,768 Liabilites: Creditors: amounts falling due within one year 8 1,975 Net current assets 98,793 Total net assets 316,572 Represented by: Reserves - unrestricted 9 43,902 The Feast - restricted 9 0 Capital account 9 272,670 Total funds carried forward 316,572 |
Restricted Funds £ 0 |
Total 2022 Total 2021 £ £ 217,779 208,988 217,779 208,988 6,501 367 98,006 89,249 104,507 89,616 1,975 0 102,531 89,616 320,310 298,604 43,902 22,148 3,738 3,786 272,670 272,670 320,310 298,604 |
|---|---|---|---|
| 217,779 | 0 | ||
| 0 3,738 |
|||
| 100,768 | 3,738 | ||
| 0 | |||
| 98,793 | 3,738 | ||
| 316,572 | 3,738 | ||
| 0 3,738 0 |
|||
| 316,572 | 3,738 |
Approved by the Trustees on [insert date] and signed on their behalf by:
[insert name ond position]
Haddenham Village Hall
Notes to the accounts for the year ended 31 March 2022
1. Accounting Policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
a) Basis of Preparation
The financial statements have been prepared under the historical cost convention in accordance with applicable accounting standards and the Statement of Recommended Practice (SORP): Accounting and Reporting by Charities, issued in March 2005.
b) Fund Accounting
Unrestricted Funds comprise accumulated surpluses and deficits on general funds that are available for use at the discretion of the Trustees in furtherance of the Charity’s objects and that have not been designated for other purposes .
Restricted Funds are funds subject to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
c) Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
-
the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
d) Resources Expended
Recognition of Expenditure and Liabilities
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Expenditure is recognised on an accruals basis as a liability is incurred.
Costs of Charitable Activities
These comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. They include both costs that can be directly allocated to the charity’s activities and costs of an indirect nature necessary to support these activities .
e) Volunteer Help
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report, where material.
Haddenham Village Hall
Notes to the accounts for the year ended 31 March 2022
f) Fixed Assets
Tangible Fixed Assets for charity’s own use
These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt.
A fixed asset acquired fully or partly from a restricted grant is included at its full cost of acquisition without netting off the grant proceeds and the grant reported as an incoming resource. Where the use of the asset such acquired is not restricted by the grantor, an amount equal to the grant is transferred into a designated fund to be written off over the useful life of the asset in accordance with the recommendations of SORP 2005, paragraph 111.
g) Depreciation
Freehold Land & Buildings are not depreciated in view of their high level of maintenance. Other Tangible Fixed Assets are depreciated so as to write off their cost less any estimated residual value over their useful lives at the following rates:
Freehold property Not depreciated Furniture and fittings 15% reducing balance Other equipment Straight line over 5 years
Haddenham Village Hall
Notes to the accounts for the year ended 31 March 2022
| 2 Income from grants and donatons Grant from Buckinghamshire County Council - Covid 19 Support General donatons |
Unrestricted £ 12,000 1,405 |
Restricted £ 0 0 |
2022 2021 £ £ 12,000 27,601 1,405 0 13,405 27,601 |
|---|---|---|---|
| 13,405 | 0 | ||
| 3 Income from charitable actvites Parish Council rent Parish Council energy and water Letngs |
Unrestricted £ 1,900 2,422 33,914 |
Restricted £ 0 0 0 |
2,022 2021 £ £ 1,900 3,800 2,422 0 33,914 10,443 38,235 14,243 |
|---|---|---|---|
| 38,235 | 0 |
Notes to the accounts for the year ended 31 March 2022
Haddenham Village Hall
4 Expenditure on charitable activites
| Direct costs Administrator fees - bookings Heat and light Water and Sewerage Ground Rent Refuse collecton Repairs and Maintenance Cleaning and caretaking Feast Support costs Administrator fees - management Accountantancy fees Insurance Legal fees Phone and Broadband Subsriptons and licences Depreciaton Admin expenses Total expenditure on charitable actvites* |
Unrestricted £ 3,567 5,011 165 489 320 7,657 4,511 0 |
Restricted £ 0 0 0 0 0 0 0 48 |
2,022 2021 £ £ 3,567 1,688 5,011 6,160 165 235 489 569 320 274 7,657 34,908 4,511 2,070 48 0 21,767 45,905 2,022 2021 £ £ 3,567 1,688 900 300 1,050 1,027 707 1,302 406 599 397 60 1,024 0 126 273 8,175 5,249 29,942 51,153 |
|---|---|---|---|
| 21,719 | 48 | ||
| Unrestricted £ 3,567 900 1,050 707 406 397 1,024 126 |
Restricted £ 0 0 0 0 0 0 0 0 |
||
| 8,175 | 0 | ||
| 29,894 | 48 |
Accountancy fees in the year relate to both current year-end and prior year accounting *Legal fees in relation to advice on the constitution of the entity
Haddenham Village Hall
Notes to the accounts for the year ended 31 March 2022
| 5 Fixed Assets Cost Balance at 1 April 2021 Additons Balance at 31 March 2022 Depreciaton Balance at 1 April 2021 Depreciaton in the year Balance at 31 March 2022 Net Book Value At 31 March 2022 At 31 March 2021 Cost Balance at 1 April 2021 Additons Balance at 31 March 2022 Depreciaton Balance at 1 April 2021 Depreciaton in the year Balance at 31 March 2022 Net Book Value At 31 March 2022 At 31 March 2021 |
Original village hall at cost Walter Rose room at cost 1983 Extension at cost 8,565 22,848 100,004 - - - 8,565 22,848 100,004 - - - - - - - - - 8,565 22,848 100,004 8,565 22,848 100,004 Mabel Parkinson room at cost Boiler House extension at cost Furniture and Equipment at cost Totals 63,733 8,990 13,463 217,603 - - 9,815 9,815 |
|---|---|
| 63,733 8,990 23,278 227,418 |
|
| - - 8,615 8,615 - - 1,024 1,024 |
|
| - - 9,639 9,639 |
|
| 63,733 8,990 13,639 217,779 |
|
| 63,733 8,990 4,848 208,988 |
|
Haddenham Village Hall
Notes to the accounts for the year ended 31 March 2022
| 6 Debtors Trade debtors - letngs |
Unrestricted £ 6,501 |
Restricted £ 0 |
2022 2021 £ £ 6,501 367 6,501 367 |
|---|---|---|---|
| 6,501 | 0 | ||
| 7 Cash at bank and in hand Bank current account and cash Bank deposit account |
Unrestricted £ 8,920 85,347 |
Restricted £ 3,738 0 |
2,022 2021 £ £ 12,659 3,911 85,347 85,338 98,006 89,249 |
| 94,267 | 3,738 |
8 Creditors: amounts falling due within one year
| Accruals Other creditors |
Unrestricted £ 1,484 491 |
Restricted £ 0 0 |
2,022 2021 £ £ 1,484 0 491 0 1,975 0 |
|---|---|---|---|
| 1,975 | 0 |
9 Movement in funds
| Movement in funds | |||
|---|---|---|---|
| Unrestricted funds Reserves Capital account Restricted funds The Feast Total funds |
At 1 April 2021 £ 22,148 272,670 |
Income and gains £ 51,649 0 |
Expenditure and losses At 31 March 2022 £ £ (29,894) 43,902 0 272,670 (29,894) 316,572 (48) 3,738 (48) 3,738 (29,942) 320,310 |
| 294,818 | 51,649 | ||
| 3,786 | 0 | ||
| 3,786 | 0 | ||
| 298,604 | 51,649 |