GERRARDS CROSS COMMUNITY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Ch•rity R•glstr•tion No. 300264
GERRARDS CROSS COMMUNITY ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION Trust••¥ Mrs. J. Lèster Mrs. M. May Mr. C. Nornian Mr J Rennle Charlty Numb•r 300264 Prlnclpal Addr•ss The Memorlal Centre 8 East Common Gerrards Cr015 Bucklnghamshlre SL9 7AD Ind•p•nd•nt Examln•r Mrs E Baker 8k (Honj) BFP FCA Baker Accountancy Servlces Windmlll Farm Bu51nes$ Hub Bowstrldge Lane Chalfont St Glles Bucklngham5hlre HP8 4RG Bank• HSBC Bank Pk I Corn Markèt High Wycombe 8ucklnghamshlre SL9 8DH
GERRARDS CROSS COMMUNITY ASSOCIATION CONTENTS Page Trustees. report Independént examlner's report Statement of financlal actfvltles Balance sheet Nores ¢0 the accoun 7- 19 Appendlx 20
GERRARDS CROSS COMMUNITY ASSOCIATION TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2023 The working and holding trustees present their report 8nd financial ststemenls for thg year ended 31 March 2023. The accounts have been prepared in accordance with the accounting poliae$ sel out in note 1 to the accounts and comply wth the Association's Deed of Trust and Revised Conslilution, the Charities A¢1 2011 and 'Accounling and Reporting by Charities.. Slalemenl of Recommended Practice applicable to charities preparing their accounts in accordance wth the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102}. {as amended for accounting periods commencing from 1 January 2016). Objectlves and a¢tlvitles Aims and Objectives of the Charity To encourage and promote the wellbeing of residents of Gerrards Cross by providing a focal point for community activity in Gerrards Cross. A major focus is on health, education, and community events. The Memorial Centre provides a mgeling place and facilities for physical an¢J mental training, iecreation, and social interaction. The Charity aims to foster a ¢ommunity Spirit for the achiev8menl of these and other such purposes as may by law be deemed lo be charitable. To maintain and manage 85 a Wodd War 2 memorial a Community centra for the activities promoted by the Association and its constilvent members in furtherance of the above obje¢tives. The Centre is Called the Gerrards Cross Memorial Centre and is sometimes marketed as 'Colslon Hall". Activities lo achieve objectives To aehieve the Association's objectives, the Memorial Centre buildings need to bo maintained in gogd repair lo enable large numbers of people to meet tog&ther to pursue educational, health, so¢ial, and other aclivikn.es as well as being suitable for third paty lettings to generate income. Finan¢• lo maintain this infrastructure is raised through membership subscriptions, grants, donations, rental of the Memorial Centre and Youth Centre rooms lo clubs and third parties, rental of the Wodd War 1 Building as a gym and fitness cenlre, and a variety of fund raising events. To facilitate these activities a small nUMr of paid staff are employed. Thè Association is further supported by an extensive nefvrk of volunteers. statement on compliance wlh Charity Commission Guidance The Working and holding trustees have paid due regard lo guidance issued by the Charity Commission in deciding what activities the ASslatIon shoulLY undertake and what policies should be implemented. The Association's policy is to consult and discuss wth employees, through staff councils and at meetings, matters likely lo affect employ¢es' inleresls. Information of matters of concern lo employees is given through reports which seek to achiev& a cornmon awareness on the part of all employ&es of the finanrAal and economic factors affe¢ting the group's performance. Applications for employment by disabled persons are avaYS fully considered, bearing in mind the aptitudes of the applicant concerned. In the event of members of staff becoming disabletl, every effort is made lo ensure that their employment within the Ass0¢ialion continues and that the appropriate training is arranged. 11 is the policy of the Association that the training, career development and promotion of disabled persons should, as far as possible, be identical lo that of other employees.
GERRARDS CROSS COMMUNITY ASSOCIATION TRUSTEES. REPORT (CONTINUED FOR THE YEAR ENDED 31 MARCH 2023 Flnanclal revlew performance In 2022-23 2022-23 has proven lo be a year of change. Emerging from the global pandemic it has been necessary to improve the financial processes and controls. We welcome the appointment of a new General Manager. We are particularly thankful to those who continued wth their subscriptions and those who have volunteered their time. Maintenance has increased above the prior year and this has contributed to a loss of £42,533. We would like to thank the ¢Jonors for their conlribuu'ons and the Town Council for their ntInued suppgrt. The cash balance feduced from an opening balance of £195,058 10 £66,598. The difference is explained by a liming issue of £70,000 relating lo the repaid donation around the opening year end and the loss for this year. The futuro for 2023-24 As we move into 2023-24, we have embarked upon a period of change. We continue lo work hard lo mlnimise the impact of stsff changes. North Lodge has been refurbished and let to a third party. The kitchen and the bar have been fran¢hised and we hope this will lead to increased footfall. Efforts are being made to increase revenue and further control costs, which includes ulilitsès. A lot of effort goes on behind the scenes promoting the cenlre, organising events, securing room rentals, dealing with enquiries, maintaining the eslale and ensuring strong financial oversight. A big thank you to the staff team and the various Executive Commftiee Working groups. Operating Subsldlary The association operates a subsidiary company called Gerrards Cross Community Services Ltd {GXCSI through which the barlcafé facilities are run. During the year to 31 March 2023 this company made £6,506 Compared lo £1,391 in the pVIouS year. This figure is not consolidated wlh those of the AsslatiOn. GXCS has repaid the non-recourse"Bounce Back. Government backed loan. Flnancial Rèserves The trustees consider that GXCA should work towards lIdIng its General financial roserves, being short term nel liquid a5sels. to a level of £125,QOO. a ffigure eonsistent wth Charity Commission recommendations and representing approximately 6 months expenses after allowing for mitigation opportunities. The need to maintain a high level of liquid assets is lo provide adequate working capital. lo give flexibility lo cover any large payments, to provide a financial cushion in the event of a major incident impacting revenues, and lo provide legally required fvnds in the highly unlikely event of the Association dosing. Al 31 March 2023 the net current assets figure was £88.905. This figuTe includes £37.830 which has been ¢Jesignaled for youlh-based actiwties. Rlsk management The trustees review on a regular basis the major risks faced by the Associolion, including operational, reputational, legal, regulatory, and financial risks. The trustees believe that short tem net liquid assets should never fall below £50,000. In fact, as explained above, the target level is faT higher. Further, the trustees carry out an annual review of the key financial Systems and pr¢xeduTe8 to ensure that approprialtr financial controls are in place.
GERRARDS CROSS COMMUNITY ASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Structure. go¥•rnancè and m*n•g•m•nt Gov•mlng Document and Constitutlon The Association is an unincorporated bo(ly gov8med by a deed of trust and ¢onstitullon originaily dated 10 October 1946. This w8$ amended and a revised constitution was adopted on 15 June 2011. What follow8 is commènsurate with the revised ¢onstiluU¢)n. Day lo day running of the Association 18 delegated to an Executive Committee (the working Iru8teesl who, 10g¥ther with up lo tsvo nomlnaletJ past pre$ldenls, the officers IPre8ident, Vlce President and Tr&a8urèr} and the holding Iru$lee$, comprise Ihe body of Iruslees as defined by the Charities Act 2011. Detail¥ of the EXUl1Ve Commltt•• Ithè workin9 trustee8} Iro Sho on pag8 20 ofth680 accounts. R•¢rultmènt and Appolntm•nt of Trust••s Members of Ihg Execubve Committee Ilho worklng tru81o•81 are appoinlod annually and thotr appointment Is confirmed at the Annual Gener81 Meeting. Tha holdlng IrL18tees are appointed for Ilfe. All n•w Iru8lees undtrgo an indu¢lion proc8 whereby they aro in8trucltrd in thèir dutie8 and obligatton8. Org•nl¥•tlonal Structur• The Holtjing Trustees Sland p088e&sed ol all the monlas and hold any property convoyed lo thom 88 Trusloes of the Associallon. The ExecLrtive Committeè (th8 working truslèesl appolnl8 the Holdlng Trustees from tlmt lo Ilme. Op•ratlno Companl The As8ociation has one wholly owned operallng 8Ltb8ldlary. Gerrard8 Cross Community S•r4k#$ Llmllèd I'GXCS"I, which operates Ihg bar and café f8cilib'es. Funds held 18 CUStodl•n trust•• No assets are held by Ihe A880ciatlon on behalf of other organisallons. Iru¥tee$' report was approved by the Board olTru8te•8. Mys J. L•$t•r Tru$t•e G•rrard8 Crols Communlty A••oclatlon Dat. T U)13
GERRARDS CROSS COMMUNITY ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GERRARDS CROSS COMMUNITY ASSOCIATION report to the trustees on my examlnatlon of the financlal statements of Gerrards Cross Communbty As50clatlon (the Assoclatlon) for the year ended 31 March 2023. R•sponsibiliti•s and basis of report As the trustees of the Assoclatlon you are responslble for the preparatlon of the financlal statements In accordance with the requlrements of the Charltles Act 2011 (the 201 l Act). report In respect of my examlnatlon of the Assoclatltsn's flnanclal 5tatÈments carrled out under sectlon 145 of the 2011 Act. In carrylng out my examinatlon I have followed all the appllcable Dlrectlons glven by the Charlty Commlsslon under sectlon 145{5)(b) of the 2011 ACL Ind•ndent •umln•r's ¥tat•m•nt Slnce the Company's gross Income exceeded £250,000 your examlner must be a member of a body Ilsted In 5ectlon 145 of the 2011 Act. I conflrm that l am quallfied to undertake the examlnatlon because l am a member of the In$tltute of Chartered Accountants In England and Wales. whlch Is one of the Ilsted bodles. I have completed my examlnatlon. I confirm that no matters have come to my attentlon In connectlon yth the examlnatlon zlvlng me cause to belleve that In any materlal respect: a¢¢ountln8 records were not kept In respect of ¢he Assoclation as requlr¢d by sectlon 130 of the 2011 Act-or the flnanclal statements do not accord wlth those records.. or the flnanclal statements do not comply wlth the applicable requlrements concernlng the form and content of accounts set out In the Charltles (Accounts and Reports) Fiegulatlons 2008 other than any requlrement that the accounts glve a true and falr vlew whlch 1$ not a matter consldered as part of an Independent examlnatlon. I have no concern5 and have come across no other matters In connectlon wlth the examlnatlon to whlch attentlon should be drawn In thls report In order to enable a proper understandlng of the flnaDclal statements to be reached. Emma Baker Bsc {Hons) BFP FCA Baker Accountancy Services Wlndmill Farm Business Hub Bowstridge Lane Chalfont 5t Glles 8u¢klnghamshire HP8 4RG
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 Unrestrlcted Restrlrted funds funds Total 2023 2022 Notes Donations and grants Charitable acrjvlties Other trading attivltie5 Investments Other income 98.415 259.537 74.224 1,354 98.415 259.537 74.224 1.354 144.986 218.007 57.845 59 Total Incom• 433.530 433.530 420.897 Raisins funds 158.014 158.014 125.913 Charitable aetr¥itles 318.049 318.049 275.535 Total resourcè5 expended 476.063 476.063 401.H8 Not (expenditur¢)lincomt for the yearf Net movement In funds (42.533) (42.533) 19.449 Fund balances at l April 2022 498.064 498.064 478.615 Fund balances at 3 1 March 2023 455.531 455.531 498.064 The statement of financlal aCvItIeS Includes all gains and losses recoznlsed In the year. All Income and expendlture derlve from continuin¥ actlvltles.
BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Nota¥ Fixed •ts Tanglble asset5 Investments 366.624 365.511 366.626 365,513 Curr•nt 9•ts Debtors Cash at bank and In hand 54.823 66,598 43.918 195.058 121.421 238.976 Crtsdltors: amounts fallln8 du• within one year 16 (32.516) (106.425) Nèt current set$ 88,905 132.551 Total •sJ•ts loss curr•nt Ilabllltl•• 455.S31 498.064 Incom• fund¥ De518nated funds General unrestrlcted funds 37.830 417.701 37.830 460.234 455.S31 498.064 455.531 498.064 The accounts were approved by the Trustees on . J.3...11.-.13 Mrs. J. L¢st•r Truste G•rrards Cross Communlty Assoclatlon
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting polki•s Charity Information Gerrards Cross Communlty Assotlatlon 1$ an unlncorpornted body governed by a deed of trust and constltudon orlglnally dated l O October 1946. This was amended and a revlsed constltutlon wa5 adopted on 15 June 2011. The prlnclpal address of thÈ charlty Is. The Memorlal Centre. 8 East Common. Gerrdrds Cross. Bucklnghamshire. SL9 7AD. l. l A¢covntlni ¢onv•ntion The accounts have been prepared under the hlstorlcal cost conventlon wlth the excepOn of the revaluatlon of fixed a55et Investments. The flnanelal statements are prepared In sterllns. whlch Is the functlonal currency of the Assoclatlon. Monetary amounts In these financlal statements are rounded to the nearest £. The flnanclal statements have been prepared under the hlstorlcal cost eonventlon. modlfied to Include the revaluatlon of freehold propertles and to Include Investment propertles and certaln nanclal Instruments at falr value. The prlnclpal accounUng policle5 adopted are Set out below. 1.2 Golnz concérn At the tlme of approvlng the flnanclal statèments. the trustees have a reasonable expectatbon that the Assoclatlon has adequate resources to contlnue In operatlonal exlstence for the foreseeable future. Thu$ the trustee5 contlnue to adopt the zoln8 concern basls of aecountlng In preparlng the flnanclil statements. 1.3 Charltabl• funds Unrestrlcted funds are avallable for use at the dlscretlon of the trustees In furtherante of thtlr charltable oblectlve5. Deslgnated funds comprlse funds whlch have been set a51de at the dIScreort of the trustees for speclfic purposes. The purposes and uses of the deslgnated funds are $et out In the notes to the financlal statements. Restricted funds Restricted funds are subject to speclfic condlt4on5 by donors as to how they may be used. The purposes and u$e5 of the restrlcted funds are set out In the note$ to the account¥. 1.4 Incom• Income Is recognlsed In the perlod In vthich the Assotlatlon Is entltled to receipt and the amount can be measured rellably. Income 1$ deferred only when the As$oclatlon has to fulnl condltlons before becomlng entltled to It. or where the donor ha$ speclned that the Income Is to be expended In a future perlod. Donations Donatlons are accounted for on 2 cash ba$15. Glft ald on donations are accounted for when the donatlon ha5 been reporyed on a clalm form submitted to H.M. Fievenue and Customs. Legacies Legacles are Included when the Associatlon Is adw15ed by the personal representatlves of an estate payment wlll be made or property transferred and the arnount Involved can be quantlftred.
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Accounting pollciès (contlnued) Grants recelvable Grants are accounted for either on a cash basls or an accrual basls when the recelpt of a grant In a subsequent year Is deemed to be undoubted. Subscripuons Annual membership subscrlptlons are accounted for on a cash recelved basis. 1.5 Expenditur¢ Expenditure Is recognised once there Is a legal or construttive obligatlon to make a payment to thlrd party. It Is probable that settlement wlll be required and the amount of the obligation can be measured reliably. Expenditure Is c1355ified under the followlng actlvity headings- Expendlture on ralsing funds Expenditure on raisin8 funds comprise the cost of activitie5 organised by the Association for generating funds and include the cost of commercial activitie5 such as jumble sale$ and advertising and thelr associated support costs. Expenditure on charirable attlvltles Expendlture on charitable activitie5 represents costs Incurred In meetlng the Assoclatlon's charitable objective5. namely the provlslon of a communlty centre and malntenance of a war memorial and their associated support costs. Other expenditure Other expendittlre represents those items not falling into any other heading. Allocation of support costs Support costs are costs In respect of central admlnlstration and the costs of compliance wlth constitutional and statutory requlrements. Support costs include stsff costs, general adminlstration and governance costs whlch support the actlvltles of the A550ciation in furthernnce of its charirable objectives. These costs have been 211ocated to the relevant activlty cost category they support. The basis on which support costs have been allocated are set out In note l O. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at C05t and subsequently measured at cost or valuation. net of depreciatlon 2nd any impairment losse5. Depreciation Is recognlsed so as to write off the cost or valuation of a55et5 less thelr residual Values over thelr useful lives on the following ba5es= Colston Hall Other freehold properties Office equipment Fixtures and flttjngs 20% 5trnight line basls l 0% straight line ba51S The galn or loss arlslng on the dlsposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset. and is recognlsed in net ineomel(expendlture) for the year.
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Accountlns polici•s Derecoznltlon of flnanclol Ilabllltle$ Financial lTrabilitles are derecognised when the Assoclation's contractual obllgation$ explre or are dl$charged or cancelled. l. I l Employ•• b•n¢fit The cost of any unu$ed hollday entltlement 1$ recognlsed In the perlod In whleh the employee. ¥ervlces are recelyed. Termlnatlon benefits are recognlsed Immedlately as an expensè when the Assoclatlon Is demonstrably committed to termlnate the employment of an employee or to provlde termlnatlon beneflts. 1.12R•t5r¢m•nt bn•fits Payments to defined Contrlbutlon retlrement benefit schemes are charged as an expense a$ they fall due. 1.13Ca*h Flow Stat•m•nt The accounts do not Include a cash flow statement becau$e the Assoclatlon and Its group+ a5 small reportln8 entltfje$ are exempt from the requlrement to prepare such statements under Flnanclal Reportlng Standard l. 'Cash flow Statements.. 1.14Taxatlon The A5$0¢1atlon Is not Ilable to Incorne or capltal lalns tax on Its charltable actlvltles. Irre¢oYerable VAT 15 apport4oned agaln5t relevant expendlture ¢ate8orles. 1. 15 Group financlal •tat•m•nts Con501idated accounts are not presented because the Assoclatlon has raken advantage of the provislons of paragraph 24.12 of the SORP. The results of the tradlng sub$ldlary. Gerrard5 Cr055 Communlty Servlces Llmlted, are Included In a note to these accounts. Crltlcal accountlng •stlm•t•s and lud8•m•nts In the appllcatlon of the Assoclatlon's accounting policie5. the trustees are required ro make judgements. estlmate$ and assumptlons about the carryln8 amount of assets and Ilabilitles that are not readily apparent from other 50urce5. The estlmates and assoclated assumption5 are based on h15torlcal experlence and other factors that are consldered to be relevant. Actual results may dlffer from these e$tlmates. The estlmates and underlylnz assumptlons are revlewed on an ongolng basls. Revl$lon$ to accountlng e$tlmates are recognised In the perlod In whlch the estlmate Is revlsed where the revlslon affects only that period. or In the perlod of the revlslon and future perlods where the the revlslon affert$ both current and future perlod$.
GERRARDS CROSS COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
Accounting policies (continued)
1.7 Fixed asset investments
Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.
A subsidiary is an entity controlled by the Association. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities.
1.8 Impairment of fixed assets
At each reporting end date, the Association reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
I . 9 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
I . I O Financial instruments
The Association has elected to apply the provisions of Section I I 'Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS I 02 to all of its financial instruments.
Financial instruments are recognised in the Association's balance sheet when the Association becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic 'financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic 'financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities.
- 10 -
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Income from donations and 8rnnts unr•strIrt Restricted fund$ funds Total Unrestricted Restricted funds funds Total 2023 2023 2023 2022 2022 2022 Donatlons and Ofts Grants Membershlp fees 55.305 26,500 16.610 55.305 26.500 16.610 49.700 9.934 15.352 70.000 119.700 9,934 15.352 98,415 98.415 74.986 70.000 144.986 Donations and gifts Summer school The Wyke Ltd Anonyrnou$ Gift aid Other 6,850 20,000 20.oc 3.218 5.237 6.850 20.000 20.000 3.218 5.237 2.000 2,000 555 47.145 555 117.145 70.O¢x) 55.305 55,305 49,700 70.000 119.700 Gerrard Cros5 Town Council Buckingham$ Rectory Fund Other Coronaviru5 job retention $cheme 25.000 25.000 1.500 i.soo 6,195 6.195 3.739 3.739 26.500 26.500 9.934 9.934 No restrlcted dOnaOn$ were reeeived in the year. Restrlcted grants received In the prior year. were restricted to renoyating the Co15ton Hall and garden rooms toilets.
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Incom• from charitable activltl•s MI••Mt Other charitabl¢ In¢om• Tofal 2023 Total 2022 Ineom• Management fee5 Rental and anclllary Income Photocopylng and vendlnz 5.040 5,040 212.945 22 254.384 254.384 5.040 254.384 259.537 218.007 2023 2022 Mna8•m•nt f••s: GXCS Ltd S.040 5.040 5.040 S,040 Incom• from oth•r tradln8 activit1•* 2023 2022 Jumble saFe Firework dlsplay Book sales Annual events One-off events 33.362 19,048 196 15,936 5.682 31,906 15.173 67 6.809 3.890 Income from other tradlng aetwities 74,224 57.845
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 In¢om• from Inv•stm•nts Unr•strict•d Unrestric¢ed fund nds 2023 2022 Interest recelvable 1.354 59 Exp•ndltur• on rAllnz fund• 2023 2022 Staff costs 7,784 6,405 Fundralslng and publlclty 7.784 6.405 Jumble sale Flrework dlsplay Other Èvents New51etter expense5 Advertlslng and publltlty Staff costs 6,622 7.986 29.527 4.847 5.688 17.418 2,437 2,645 86.473 1.016 105.079 Other tradlng costs 150.230 119,508 158.014 125.913 Oth•r incom• 2023 2022 Other Income
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Expenditure on charitable activities Staff costs Property Other General maintenance pr•mlse* admin Total Total 2023 2022 rental Staff costs Property Maintenance Lighting and heating Watrr rates Insurance Catering and other anclllary costs of rental Bad debts 78.767 78.767 64.563 118.170 49.987 31,687 17.156 4.573 3.003 9.702 8.721 118.170 31.687 4.573 9.702 78.767 118.170 45.962 242.899 143.430 Share of support costs (see note 10) Share of governance costs (see no 10) 52.500 18,758 52.500 35.241 22.650 26.864 3.892 82,659 118.170 45.962 71.258 318.049 205.535 Analysis by fund Unrestricted funds Resrricted funds 82.659 118.170 45.962 71.258 318.049 82.659 118.170 45,962 71,258 318.049 For thè year ended 3 1 March 2022 Unrestricted frjnds Re$tricted fund5 67.766 49.987 70.IXJO 58,902 205,535 70,000 67.766 119.987 28.880 58.902 275.535 14
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 l O Support & costs SupportGov•rnanc• costs Costs 2023 2022 Basis of alloatlon Staff costs Depreelatlon Postage and telephone Prlntlng and statlonery l.T. expendlture Photocopylng and vendlnz 8ank charges Other repalrs and Sundry and prov151ons Unrecoverable VAT Uad Debt L•pl and profe$slonal 3.892 3,892 1.310 3.203 Allocated on time 1,813 Support 1.464 Support 2,912 Support 5,335 Support 4,447 Support 964 Support 547 Support 2.381 Support 15,378 Suppor¢ Support 23.661 Governance 1.310 2.732 6,569 4.802 2.732 6.569 4.802 1.717 2.472 25.698 5,300 1.717 2.472 25.698 5.300 18.758 18,758 52.500 22.650 75.150 62.105 2022 Analysed between Charltable activities 35.241 26.864 62,105 62,105 Governance costs Includes an amount of £1.300 (2022.. £1.200) for an Independent Examlnatlon fee. I l Trurt••• No amounts were paid to trusteès (or any perjon connected to them) for remuneration durlng the year {2022: £nll)
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 12 Employ¢es Number of employa¢s The average monthly number of employees durlng the year 2023 NumIr 2022 Numb•r Direct charitable attlvkles Management and admlnlstr•tlon Employm•nt cost• 2023 2022 Wages and salarles Soclal securlty Costs Other pension costs 178.914 11.933 3,744 152.760 3,528 3.847 194.591 160.135 Theré wére no employees whose annual remuntratlon was £60,000 or more. Coronavlrus Sob retentlon Scheme grants of £NII (2022.. £3.7391 were clalmed for In the year. l J Tangibl• fix•d 9•ts C•l¥t•n Hall Oth•r Offl¢• Flxtur•• •nd fr••h(•ld •qulpm•n¢ flttln TotAI Colt At l April 2022 Additions in year 330,423 91,055 6,004 1.753 13,312 670 HO,794 2,423 Ar 31 March 2023 330.423 91,055 7.757 13.982 H3.217 D•pr•clatlon *nd Impairment At l April 2022 Depreclatlon charged In the year 59.781 6.004 136 9.498 1.174 75.283 1,3 10 At 31 March 2023 59.781 6.140 10.672 76.593 Carrying amount At 31 March 2023 330.423 31,274 1.617 3,310 366.624 At 31 March 2022 330.423 31.274 3,814 365.511 All a5set5 are used for charltable purposes.
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 14 Fixed asset investments Other invtsrtmtnts Cost or valuation At l April 2022 & 31 March 2023 Carrying amount At 31 March 2023 At 31 March 2022 Other investments eompri5e: 2023 2022 Notss Investments In 5ubsldlaries 20 15 Dèbtors 2023 2022 Amounts fallin8 due wlthin on• Trade debtors Amounts owed by subsldlary undertakings Other Prepayments and accrued Income 1.251 11.576 20.000 21.996 22.773 5.301 2.927 12.917 54.823 43,918 Gerrard$ Cros5 Community Services Limlfytj An amount of £1 1,576 <2022= £5,301 due by the assoclatlon) 15 due by Gerrards Cross Communlty Services Ltd to Gerrard$ Cross Community Assoclauon as at the year end. 17
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 16 Crediton: amounts fallln8 du• within on• 2023 2022 Trade credltors Other taxatlon and soclal securlty Other creditors Accruals and deferred Income 5.574 8.086 6.824 12.032 5.310 2.892 78.37S 19.848 32.516 106.425 17 D•slgnat•d fund• The Income fund5 of the charlty Include the followlng deslgnated funds vthlth have been set a51de out of unre5trlcted fund5 by the trustees for $peclfic purp05es- Blnc• at l Aprll 2021 Trnn#f•r$ 8*l•nc• •t l Aprll 2012 Transf•rs B4l•nc• at J l Mvch 2023 Youth relates actlvltles 37.830 37.830 37.830 37.830 37.830 37.830 Durlng the year. a donatlon of £NII (2022= 137.830) VAS made by the Gerrards Cr015 Under 20's club. The £37.830 donatlon 15 Intended for youth based aetlvltles. 18 Flnanclal commltm•nts> 8uarnnt••s and £ontln8•nt Il•bllltl•• As at the reportlng end date the charlty had outstan¢Jlng commltments for future mlnlmum payments under non-cancellable $ubscrlpUon agreements of £1,938 (2022: £4.263).
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 19 R•lted party transrtions R•mun•rat•on of key manasement pgrsonn•l The remuneratlon of key management personnel 15 as foll0v. 2023 2022 Ag8re8ate compensatlon 46.894 54,505 20 suId4r1•I These finan¢lal statements are separate Assoclatlon flnanclal statements for the year •nded 3 1 Marth 2023. Detalls of the Assoclatlon's subsldlarle5 at 31 Marth 2023 are as follows: Nam• of urbd•rtaklng R•8lst•r•d offlc• Natur• of busln•s Cl•ss of •har•% % H•ld Dlr•tt Indlr•ct Gerrards Cross Communlty S•rvlc L¢d Ertand Provlslon of bar and cafe servlces Ordlnary i 00.00 The aggregate capltal and reserve¥ and the result for the year of subsldiarles ex¢luded from consolldatlon was as follows= Nam• of und•rtaklng ProllLI(Lw•) Capltal and R•J•rv•s Gerrard5 Cross Communlty Serylces Ltd 6.506 14,3001 19
GERRARDS CROSS COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 President: Mrs. P Clinch Vice President: Vacant Honorary Treasurer: Mr. D. Purcell Iresigned 31"lanuary 20231 Honorary Treasurer (acting): Mr. G. Hatrick utive Comm• Officers: Mrs. P. Clinch Mr. A. Aston Elerted Members: Mrs. S. Hatrick Mr. M. Lawson Miss. J. Lewis Mr. J. Palmiero Mr. S. Angrish Ireslgned 31" Marth 20231 (appointed 3rd Janw 20231 20-