Eton Wick & Boveney Village Hall
Established 1907
Hon Treasurer: Chairman (Elected 2022) Hon Secretary Mrs T M Stanton Mrs J Blair Mrs J Jackman 35 Eton Wick Road 3 Princes Close 27 Bell Lane Eton Wick Eton Wick Eton Wick Windsor Windsor Windsor SL4 6LU SL4 6LZ SL4 6LQ
Hon Secretary’s Report on the year ended 31 March 2022
Reading through the Minutes of the last AGM on 1[st] May 2019, it’s difficult to comprehend what lay ahead, not just for us but the whole world. But here we are, back again and discussing the ups and downs of Village Hall life.
As a Committee we were extremely sad that in November 2021 our Chairman, Margaret Everitt, resigned after almost 60 years on the Committee, due to ill health. We are very grateful that the Vice Chairman, Julie Blair, took over the Chairman’s role after a little bit of persuasion. Then in February this year Joan Neighbour resigned, after 43 years on the Committee, saying that at 95 years old she would leave it to the younger ones, and she was happy that she was leaving it in safe hands.
As with everyone, the loss of revenue over the lockdown months was cause for concern, bills still had to be paid and the building maintained. Unfortunately even once the pandemic restrictions eased, after almost two years of lockdowns and disruption some of our weekly hirers struggled to regain the numbers required to keep their sessions going. The Charteris Lunch Club left in December 2021, and this year the bowls club are down to one day a week. But the weekend parties and events have never been so busy. We already have bookings up to and including December!
Our other contribution to the community, the ‘Our Village’ newsletter is now in its 15[th] year, and still well received by many. Thankfully the advertising revenue helps towards the printing costs, with the Village Hall Committee making up the shortfall.
It’s no secret that our biggest issue has been the RBWM wishing to relinquish the Youth Club area of the ground floor, but thankfully retaining the library. Although the closure was featured on social media and in the local newspapers from September 2020, we were unable to get an official response from RBWM until 5[th] March 2021, when we were advised they would be relinquishing the lease at the end of that month. We employed the services of a solicitor to negotiate a new lease for the library area only.
We had hoped that we would be able to report at this AGM that the situation is resolved, but no constructive agreement has been reached. Our preference would be for a youth community orientated use, in line with our constitution, provided this was run by suitably accredited organisations. It’s difficult to imagine the amount of time we have spent sending emails, ‘phone calls and visits to solicitors etc. etc during the past 18 months. Nobody outside of our Committee would have any idea of the stress and frustration the situation has caused, with to-date the situation still not resolved.
Looking forward, we are in the process of upgrading our website to include on-line booking and a more professional presentation. In additional we are closed for the whole of August to undertake some much-needed interior decorating, especially upgrading the kitchen cupboards. Some quotes are in, others being sought, and the Committee will prioritise the work as funds allow.
The Village Hall Management Committee pledge to continue to maintain the Village Hall to a high standard and to support the interest of the hirers and the village.
(The adoption of this report was proposed and seconded).
Registered Charity No. 300261
Eton Wick & Boveney Village Hall
A list of trustees who acted in the year is attached, as required by Charity Commission Regulations.
………………………………… J. Blair ~ Chairman 4th May 2022
Registered Charity No. 300261
REGISTERED CHARITY 300261 ETON WICK & BOVENEY VILLAGE HALL AND VAUGHAN CLUB BALANCE SHEET AS AT 1 APRIL 2022 2022 2021 CURRENT ASSETS Debtors and Pre-payments Bank Current Account 1,816.82 51,613.( 2,373.17 45,165.50 Cash in hand 11.37 30.06 5 £4756. ACCUMULATED FUND Balance at 1 April 2021 Surpluslloss for the year Balance at 31 March 2022 47,568.73 5 872.52 50,900.06 3 331.33 25 £4756. Notes to the Accounts.. The Eton Wick & Boveney Village Hall and Vaughan Club charty owns the freehold of the village hall building which is unencumbered,. as per Land Registry regulations, title to the land upon which the building stands is held in the names of: Margaret Everitt, joy Jackman, and Teresa Stanton. The Statement of Accounts details the current asset balan of £53,441.25 as at 31 March 2022. The Communrty Entertainment Fund shows an overspend of £49.08. There were no other debts or assets of Significan at that date and no liabilities or creditors. Approved on behalf of the TrUStS TREASURER 25° 022 . .DATE
REGISTERED CHARITY 300261 ETON WICK & BOVENEY VILLAGE HALL AND VAUGHAN CLUB INCOME AND EXPENDITURE ACCOUNT For the ear ended 31 March 2022 202112022 202012021 RECEIPTS Rent 10.650.00 8,525.00 1,616.50 1,139.09 275.00 Lettings Insuran 17.237.25 2,c8.68 600.00 Donations and bequests Sundries 'Our Village, Eton 1041ck Newsletter Community entertainment Interest 1,960.00 105.00 1.360.00 PAymEs Business Rates 302.08 utilities Water Electricty 1,878.17 3,279.79 64.35 2,927.75 Insuran 2.373.17 275.86 2,314.05 573.68 Licen$ and subscriptions maintenan and minor improvements General enhancement 8,443.13 1,823.98 2,399.17 2,660.00 812.14 2,366.92 3,558.30 574.79 Sundries 'Our Village, Eton Wick Newsletter Community entertainment Lettings {retumed hire depositslfees) Legal fees 2,565.00 860.00 Surpluslloss for the year
REGISTERED CHARITY 300261 ETON WICK & BOVENEY VILLAGE HALL AND VAUGHAN CLUB 8reakdown of some of the fi ures included in the Income and Ex the ear ended 31 March 2022. here was ve little activi durin duo to the Governmenvs Coronavirus restrictions. . nditure Account for A ril and Ma 2021 'RECEIPTS' 'Rents': the Royal Borough's rent1£2.125 - payable in advan) for the quarter from 1 $t April 2021 was not received until 4 October, with their si payment for the quarter commencing 1 July. Rents for the quarters commencing 1" October'21 and 1. January 2022 were received on 6 January. Negotiations relating to the Royal Borough's ase of the ground floor continue. 'Lettings'" Lettings took until July to fully recover from the Govemment's reslriclions, but the loss of the Charteris Lunches (funded by Eton Poor's Estate) after Christmas 2021 continued to have an impact. The Lettings Income rUre now includes retumable deposits. 'Insurance': the Royal Borough had paid their contribution lo the 2021122 Building's Insuranc in October 2021,. and their 2022123 conlribution on 31 March 2022. Under the rent circumstan5 It was thought inappropriate to Invol the Eton Wck Bowls Club for their customary contribution towards the Insuran premium. 'Donations and bequests,: £5(M) had been contributed by Eton Poorfs Eslale towards the purchase of a dishwasher for the (now cancelled) Charteris Lunches- the dishwasher cost £1,703.98 plus installation. A donation of £100 came from a Mr C C Taylor following a Slough Food Banks event. 'Sundries no income this year. .Newslette'. the shortfall over the year, met by Village Hall funds, would be just £655, as the local RCCG Church had donated £200 towards the printing costs of the August 2021 edition. 'Community entertainment the Children's Christmas Party was reinstated in Dember and a deposit has already been paid for the Christmas 2022 entertainer. Easter Eggs had been purchased {c.£2501 for the competition on Good Friday- this cost would te offset by competstion entry fees and a promised donation. 'PAYMENTS' 'Business Rates,: we calculated that we had a credit balan of £73.94- the Royal Borough has confimied that our calculation is correct and a refund will be transferred to our bank account. 'Waterf. a huge bill for over £1,500 had been Sevied in Apnl.. the meter reading was accurate and there were no apparent leaks,. it was thought that a tap must have been left running in the ground floorfs link building. 'Electricity'" heating the halls continued to prove very expensive in the Winter months-. involS were less than £100 per month until November 2021 {£144.201,' subsequent bills had all been between £500 and £700 per month. 'Insurance this was the premium which was paKI in advance for the year 2021122. The premium which was recently paid for the year from 201h March 2022 is included on the Balance Sheet under Debtors and Pre- ments. 'Licences and Subscriptions.: the 2022123 music licence declaration had not yet been received." the fees being based on our Lettings income. A £40 subscription had been paid to CCB (Connecling Communities in Berkshire} and an additional cost of £137 would provide useful CBAS information. The Village Hall website and domain name costs were £98 86.
'Maintenance and minor improvements see attached breakdown. 'General Enhancemenv. see attached breakdovm. 'Sundries': see attathed breakdown. 'Our Village.: printing costs were slightly up on last year., £60 was spent on 'lhank you, gifts for the delivery volunteers. 'Community entertainment,: the Christmas Party cost £390.16., the deposit on an entertainer for 2022 vms £160., Easter Eggs (and butter) for Good Friday 2022 cost £261.98. 'Lettings': no Hall hire fees were retumed this year.. tyjt a new system now identified refunds of deposrts (against hirers, damage etc.) and these refunds, so far, came to £860. 'Legal fees,: Last year, a £1,01)O dovm payment had been paid to Kidd Rapinet (solicitors) in connection with Royal Borough lease negotiations., further payments of £567.20 were made to them before the negotiations were transferred to Frazine Johnson Isolicrtors specialising in charities),. Frazine Johnson have, so far, been paid £1,375.80", negotiations continue.
'Maintsnance and Minor Improvements,: the £8,443.13 is comprised of the following: 4,875.00 732.00 140.80 190.44 160.00 298.98 140.10 142.80 100.00 24.33 735.00 365.00 538.68 Cleaning servIs. Tenr- air condÉtioning maintenance. Kitchen rolls, bin bags, toilet rolls etc. Lift servicing contract (10 instalments @ £95.22). ndow cleaning {2 x £80). Seryicing fire exlinguishers. New power socket for re-positioned fn'dge. Gents, Toilet cislem pressure valve. Clearing weeds. Supply of dishwasher liquids. PAT Testing electrics (£375 arKI £360)., and subsequent remedial work. Electncal y1.. replacing sensors, tubes and switches (£232.68, £251, £551 'General Enhancemonv: the £1.823.98 is comprised of the following: 1,703.98 120.00 Purchase of dishwasher. Dishwasher installation costs. 'Sundries': the £2,399.17 is comprised of the following: 1,014.10 51.99 36.07 22.50 22.50 72.99 4.89 215.75 24.67 79.99 36.38 45.00 28.00 9.14 4.00 40.00 691.20 Grundon Waste Management- rubbish bin emptying. New uffi. Key safe box. Keys for key safe box. Flowers and 'Get Well, cards for Secretary {£12) & Lettings Secretary {£10.50}. Flowers for retiring Chaiman and 'Key Issuerf (£33) plus vase {£39.991. 'Get Well, frurt for Committee member. Long Service retirement gift (and wrapping) for retiring Chairman. First Aid krt. New mobile phone for Lettings plus.. initial rental (£20}, case (£8.89) and screen protector (7.49). 5 months, phone rental @ £9 per month. Mail box (in porch). Postage costs1£6.45 and £2.69). Electric sockets covers. Remembrance Day wreath. Affixing and swrtching on land offj Christmas lights.
Em8ll. Rard Cox. CAJUDok Eton Wick & Boveney Village Hall and Vaughan Club Richard Cox coxofthepippins@outlook.com Tue 03105/2022 09..31 To= Richard Cox coxofthepippins@outlook.com Annual Financlal Report for the year erKled April 12022 usual l am again pleased to report that I have examined the receipts and payments record together with the Bank statement5 and would confirm that they are in accordance therewith. l appreciated the clarity of input and the explanatory notes attached to the Balance Sheet and Income and Expenditure Statements. together with the detailed breakdown of the makeup of the Maintenance and Minor Repairs and Sundries items in the Income and expenditure statements. which were of pariicular assistance . when read in conjunction. The Village Hall Committee continue to work closely with Eton Wick Village and by so doin8 are able to promote this excellent community asset. both within the village and around the immediate area. As mentioned in the explanatory notes both the lettings and rental income has increased with the cut back on the covid restrictions. and it was good to see that the Hall was being used by a variety of organisations and events, in line with the original purpose. The procedure forthe lettings and payment has been updatedlimproved in line with modern requirements. I was sorry to learn that the Charteris Lunches had ceased to be continued . which was another local community use , but would seem to indicate that there is a complete change in those type of social requirements. The allocation of some £IO.000.00 In connection with maintenance and Reneral improvements for the year and still being able to convert an operating loss of £3,IXIO.00 to an operating profit of some £5,CMJO.00,demonstrates an able management and a considered understanding for the future of Eton Wick & Boveney Village Hall and Vaughan Club. Richard Cox l Bank Official retiredl Independent Examiner The Pippins, 6, Eton Close Datchet