Coleshill Village Hall Annual Report of the Officers for the Year Ended 31 December 2023
__________
Coleshill Village Hall is constituted by a Trust Deed dated 1 February 1960 and is a Registered Charity (No. 300250). The Charity was formed to build, run and maintain the Village Hall in Coleshill, Buckinghamshire. The address is: Coleshill Village Hall, Barracks Hill, Coleshill, Amersham, Buckinghamshire. HP7 0LN.
On 24 June 1985 Coleshill Parish Council granted a lease of 99 years in respect of land on which Coleshill Village Hall is built. The land was originally given to the Parish Council by Earl Howe in 1903. The custodianship of the leasehold interest in the property rests with the Holding Trustees who are:
Mr Malcolm Fallen Mr Nick Hallchurch Mrs Ann Lawrence Mr Peter Lawrence Mrs Deborah Mills
The Registered Charity has both Officers and Trustees. The Officers are registered as the Trustees with the Charities Commission and elected every year. Day to day management of the Village Hall is conducted by the Management Committee, which consists of the Officers together with representatives of village organisations and (if appropriate) casual members. The Officers appointed at last year’s Annual General Meeting were:
Mr Richard Ware, Chairman Mr Nigel Wolfendale, Treasurer
The objective of the charity is to run and maintain the hall for the benefit of Coleshill and surrounding area residents. The policy of the Management Committee is to charge sufficient rentals to run and maintain the hall and ensure there is an adequate reserve to fund major repairs should they become necessary. The Committee may elect to contract third party services to provide maintenance, cleaning and booking services.
Groups using the hall on a regular basis in 2023 included: Bridge Club, Tai Chi, Magpie Club, Dance Dynamic, Bucks County Council, and NCT. The Village School, the Tennis Club, the Parish Council and Coleshill History Group also used the hall. It was hired additionally for other local events such as weddings, private parties, funeral wakes and charity lunches.
The Management Committee is conscious of the noise and impact the hall has on its immediate neighbours and tries to mitigate this through careful selection of the type of bookings accepted.
The finances of the hall are robust and there is therefore no current need for the Management Committee to hold fund-raising activities.
Rental income received in the year amounted to £29,955 (2022: £22,282). Expenditure came to £35,947 (2022: £24,546), there was a deficit of Income over Expenditure of £5,993 (2022: deficit £2,264).
Investment income and bank interest received was £2,324 (2022: £1,855), which created a deficit for the year of £3,669 (2022 - deficit: £409).
The Officers are required to apply for a Premises Licence from the Chiltern District Council and the
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hall is required to undertake electricity, gas, fire, and safety inspections. These were completed in the course of the year.
Under the Charities Act 2011, the Trustees are required to maintain accounting records which reflect with reasonable accuracy the position of the charity and to prepare for each financial year statements which give a true and fair view of the charity’s financial activities during the year and of its financial position at the report date. Coleshill Village Hall reports on 31 December each year. They also have the responsibility for safeguarding the Hall’s Assets and for taking reasonable steps to ensure that fraud and other irregularities can, within reason, be prevented and detected.
In preparing the financial statements, the Officers have selected suitable accounting policies, applying them consistently; made judgements and estimates that are reasonable and prudent; followed accounting standards and statements of recommended practice; and prepared the accounts on the basis that the charity will continue in operation. The attached financial accounts form part of the Officers’ 2022 Annual Report.
The Officers have elected to adopt the “Receipts and Payments Accounting Basis” as this method more fairly represents the activities of the Village Hall. The accounting policies dictate that the Receipts and Payments Accounts have been drawn up as a summary of the receipts and payments made during the year by the charity.
Other Assets owned by the Charity are reflected in the Statement of Assets and Liabilities which include a figure of £102,670 representing cost and improvements to the Village Hall capitalised in earlier years. Furniture and equipment is held at a nominal £1 value.
The Officers wish to thank other Committee members and contractors for their efforts so willingly and diligently provided to ensure the smooth running of the hall. No remuneration is paid to any Officers or Committee members.
The Bankers to the Charity are TSB. Deposits and Investments are managed by CCLA Investment Management Limited, a specialist in the provision of investment management services to charities.
................................................................. .................................................................. Richard Ware, Chairman Nigel Wolfendale, Treasurer
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Coleshill Village Hall
Receipts and Payments Account: General Fund Accounts for the year ended 31st December 2023
| Income Receipts Trade in pursuit of the Charity's objects Hall Rentals Total income Direct Charitable Expenditure Gas Electricity Water Telephone and Broadband Ground Rent Rates - General Grass / Hedge Cutng Rubbish Disposal Insurance Cleaning Services Cleaning Materials Hall Repairs and Maintenance Postage, Statonary, Printng Booking Service Fees Subs/General Hall License New Equipment Return Deposits Total Expenditure Net Surplus (Defcit) for the Year Investment Income Bank Interest |
2023 £ 29,955 - 29,955 1,037 56 7 20 8 71 6 27 267 350 518 998 3,685 15 1 8,573 19 4 5,115 - 18 0 11,443 1,919 35,947 - 5,993 63 1 |
2022 £ 22,282 22,28 2 1,062 596 184 799 27 245 200 467 914 4,020 256 7,750 371 5,305 200 180 - 1,970 |
|---|---|---|
24,546 - 2,264 3 5 |
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| Investment Income Surplus (Defcit) including Investment Income |
1,693 -3,669 |
1,611 |
|---|---|---|
-618 |
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COLESHILL VILLAGE HALL Financial Accounts for year ended 31st December 2023
| GENERAL RESERVE Receipts and Payments Account(£) Balance at Start of Year Hall Surplus (Defcit) Balance at end of Year REPRESENTED BY: Monetary Assets TSB Bank Current Account CCLA Deposit Account CCLA Investment Fund at cost (Bid Value £61,673) Village Hall at Cost Furniture and Fitngs at Nominal Value |
2023 163,1 86 -3,669 159,517 7,4 49 14,39 8 35,00 0 56,84 6 102,670 1 159,517 |
- |
2022 163,8 24 638 163,186 7,4 41 18,07 4 35,00 0 £56,403.0 0 60,51 5 102,670 1 163,186 |
|---|---|---|---|
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Coleshill Village Hall Annual Report of the Officers for the Year Ended 31 December 2023
__________
Coleshill Village Hall is constituted by a Trust Deed dated 1 February 1960 and is a Registered Charity (No. 300250). The Charity was formed to build, run and maintain the Village Hall in Coleshill, Buckinghamshire. The address is: Coleshill Village Hall, Barracks Hill, Coleshill, Amersham, Buckinghamshire. HP7 0LN.
On 24 June 1985 Coleshill Parish Council granted a lease of 99 years in respect of land on which Coleshill Village Hall is built. The land was originally given to the Parish Council by Earl Howe in 1903. The custodianship of the leasehold interest in the property rests with the Holding Trustees who are:
Mr Malcolm Fallen Mr Nick Hallchurch Mrs Ann Lawrence Mr Peter Lawrence Mrs Deborah Mills
The Registered Charity has both Officers and Trustees. The Officers are registered as the Trustees with the Charities Commission and elected every year. Day to day management of the Village Hall is conducted by the Management Committee, which consists of the Officers together with representatives of village organisations and (if appropriate) casual members. The Officers appointed at last year’s Annual General Meeting were:
Mr Richard Ware, Chairman Mr Nigel Wolfendale, Treasurer
The objective of the charity is to run and maintain the hall for the benefit of Coleshill and surrounding area residents. The policy of the Management Committee is to charge sufficient rentals to run and maintain the hall and ensure there is an adequate reserve to fund major repairs should they become necessary. The Committee may elect to contract third party services to provide maintenance, cleaning and booking services.
Groups using the hall on a regular basis in 2023 included: Bridge Club, Tai Chi, Magpie Club, Dance Dynamic, Bucks County Council, and NCT. The Village School, the Tennis Club, the Parish Council and Coleshill History Group also used the hall. It was hired additionally for other local events such as weddings, private parties, funeral wakes and charity lunches.
The Management Committee is conscious of the noise and impact the hall has on its immediate neighbours and tries to mitigate this through careful selection of the type of bookings accepted.
The finances of the hall are robust and there is therefore no current need for the Management Committee to hold fund-raising activities.
Rental income received in the year amounted to £29,955 (2022: £22,282). Expenditure came to £35,947 (2022: £24,546), there was a deficit of Income over Expenditure of £5,993 (2022: deficit £2,264).
Investment income and bank interest received was £2,324 (2022: £1,855), which created a deficit for the year of £3,669 (2022 - deficit: £409).
The Officers are required to apply for a Premises Licence from the Chiltern District Council and the
1
hall is required to undertake electricity, gas, fire, and safety inspections. These were completed in the course of the year.
Under the Charities Act 2011, the Trustees are required to maintain accounting records which reflect with reasonable accuracy the position of the charity and to prepare for each financial year statements which give a true and fair view of the charity’s financial activities during the year and of its financial position at the report date. Coleshill Village Hall reports on 31 December each year. They also have the responsibility for safeguarding the Hall’s Assets and for taking reasonable steps to ensure that fraud and other irregularities can, within reason, be prevented and detected.
In preparing the financial statements, the Officers have selected suitable accounting policies, applying them consistently; made judgements and estimates that are reasonable and prudent; followed accounting standards and statements of recommended practice; and prepared the accounts on the basis that the charity will continue in operation. The attached financial accounts form part of the Officers’ 2022 Annual Report.
The Officers have elected to adopt the “Receipts and Payments Accounting Basis” as this method more fairly represents the activities of the Village Hall. The accounting policies dictate that the Receipts and Payments Accounts have been drawn up as a summary of the receipts and payments made during the year by the charity.
Other Assets owned by the Charity are reflected in the Statement of Assets and Liabilities which include a figure of £102,670 representing cost and improvements to the Village Hall capitalised in earlier years. Furniture and equipment is held at a nominal £1 value.
The Officers wish to thank other Committee members and contractors for their efforts so willingly and diligently provided to ensure the smooth running of the hall. No remuneration is paid to any Officers or Committee members.
The Bankers to the Charity are TSB. Deposits and Investments are managed by CCLA Investment Management Limited, a specialist in the provision of investment management services to charities.
................................................................. .................................................................. Richard Ware, Chairman Nigel Wolfendale, Treasurer
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Coleshill Village Hall
Receipts and Payments Account: General Fund Accounts for the year ended 31st December 2023
| Income Receipts Trade in pursuit of the Charity's objects Hall Rentals Total income Direct Charitable Expenditure Gas Electricity Water Telephone and Broadband Ground Rent Rates - General Grass / Hedge Cutng Rubbish Disposal Insurance Cleaning Services Cleaning Materials Hall Repairs and Maintenance Postage, Statonary, Printng Booking Service Fees Subs/General Hall License New Equipment Return Deposits Total Expenditure Net Surplus (Defcit) for the Year Investment Income Bank Interest |
2023 £ 29,955 - 29,955 1,037 56 7 20 8 71 6 27 267 350 518 998 3,685 15 1 8,573 19 4 5,115 - 18 0 11,443 1,919 35,947 - 5,993 63 1 |
2022 £ 22,282 22,28 2 1,062 596 184 799 27 245 200 467 914 4,020 256 7,750 371 5,305 200 180 - 1,970 |
|---|---|---|
24,546 - 2,264 3 5 |
3
| Investment Income Surplus (Defcit) including Investment Income |
1,693 -3,669 |
1,611 |
|---|---|---|
-618 |
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COLESHILL VILLAGE HALL Financial Accounts for year ended 31st December 2023
| GENERAL RESERVE Receipts and Payments Account(£) Balance at Start of Year Hall Surplus (Defcit) Balance at end of Year REPRESENTED BY: Monetary Assets TSB Bank Current Account CCLA Deposit Account CCLA Investment Fund at cost (Bid Value £61,673) Village Hall at Cost Furniture and Fitngs at Nominal Value |
2023 163,1 86 -3,669 159,517 7,4 49 14,39 8 35,00 0 56,84 6 102,670 1 159,517 |
- |
2022 163,8 24 638 163,186 7,4 41 18,07 4 35,00 0 £56,403.0 0 60,51 5 102,670 1 163,186 |
|---|---|---|---|
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