Winchendon Road, Chearsley, Buckinghamshire HP18 0DW
Chair’s Report 25 November 2024
This is the sixth full year of operation of the new Chearsley Village Hall. It has been a tumultuous year for the hall with the very sudden and tragic passing of our Chair and Treasurer Keith Turnbull in March this year. We will all be forever grateful for his leadership and contribution to our community. A plaque and tree will be erected in his memory in due course.
I agreed to (temporarily) step back into the role and the committee is very grateful to Sian Lewis for stepping in as Treasurer in April this year which was covered in the interim period by Paula Johnson.
I am particularly grateful to Paula for all the work she does as bookings secretary role and although not a trustee – Kevin Dennington is also hugely vital to the smooth running of the hall looking after all our technical and maintenance needs. We would not be able to run the hall without both of them.
Margaret Morbey also continues to be a stalwart of the hall committee without fuss taking the minutes and helping to organise the meetings. Brenda Dormer stepped down earlier this year due to health reasons and we thank her for her attendance and contributions throughout the many years she has been on the committee. My thanks also go to Ruth Holland for her continued tending of our borders outside the hall and to our other committee members for their contributions and support.
Our eight trustees as of the AGM are Antonia Stratford (Acting Chair), Paula Johnson (Bookings Secretary), Sian Lewis (Treasurer) Venetia Davies, Ann Lee, Della Mitchener, Ruth Holland, Margaret Morbey (Secretary). Our constitution allows up to 13.
Overall, the CVH balance remains in a relatively healthy and stable position but due to the ongoing cost of living and general increase in maintenance costs, we took the opportunity to make a small increase in our charges from 1 October this year for our pre-school and other hirers.
There have been no substantial expenditures as in previous years but just the usual ground improvements and maintenance expenditures. Notably, we undertook another deep clean of the hall floor in August and revamped the village hall website in June. The big challenge in terms of maintenance this year has been the leaking of the roof which fortunately is still under warranty. It has taken a number of months to resolve but we now have a firm date of 6 December for our solar panel supplier to return to the hall and replace the cracked plastic trays which the solar panels sit on. A special mention must go to our builders Furlong and Higgs for their relentless pursuit of their subcontractors!
Storage is also another substantial issue that needs resolving and we have a number of solutions currently under discussion including the possibility of purchasing another shipping container.
I look forward to another year with the committee.
Antonia Stratford CVH Chair 25 November 2024
RECEIPTS & PAYMENTS ACCOUNT
Year ending 30th September 2024
| 12 m to 30th Sept 2024 Receipts Lettings Chuf hire 5,876 Other hire 22,630 28,506 Grants & Sponsors H&W Community Board 0 Chearsley Parish Council 0 Bernard Sunley Foundation 0 Heart of Bucks 0 0 Other Income Bank Interest 256 256 Total Gross Income 28,762 Payments Electricity less FIT 1,394 Telephone 840 Water 492 Advert., Licences & Subs. 917 Cleaning - Labour & Materials 2,687 Fire and Alarms Equipment Service 2,344 Grass, Hedge Cutting & Tree Mainte 581 Insurance 814 Repairs & Maintenance 5,926 Misc hall expenses 1,093 Playground Refurb 0 Total 17,088 Net Income 11,674 STATEMENT OF ASSETS & LIABILITIES Current Assets Bank Current Account 16,812 Bank Savings Account 35,256 52,068 Financed By: Surplus Brought Forward 40,394 Net Receipts/(loss) for Period 11,674 52,068 |
12 m to 30th Sept |
|
|---|---|---|
2023 |
||
| 5,573 21,578 |
||
| 27,151 | ||
| 15,000 7,500 5,000 10,000 |
||
| 37,500 | ||
| 0 | ||
| 0 | ||
| 64,651 | ||
| 2,266 565 303 568 1,423 1,260 2,880 798 7,250 982 46,065 |
||
| 64,359 | ||
| 292 | ||
| 40,394 0 |
||
| 40,394 | ||
| 40,102 292 |
||
| 40,394 |
I report to the trustees on my examination of the accounts of the above charity for the year ended 30 September 2024.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England & Wales.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name: Alexandra How
Relevant professional qualification: ICAEW
Date: 16 June 2025
Willow Corner School Lane Chearsley Bucks HP18 0BT