Charity registration number: 300236
## Bourne End (Buckinghamshire) Community Association
Annual Report and Financial Statements
for the Year Ended 31 December 2022
## **Bourne End (Buckinghamshire) Community Association**
## **Contents (continued)**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 8|
|Statement of Trustees' Responsibilities|9|
|Independent Examiner's Report|10|
|Statement of Financial Activities|11|
|Balance Sheet|12|
|Notes to the Financial Statements|13 to 24|
## **Bourne End (Buckinghamshire) Community Association**
## **Reference and Administrative Details**
**Chairman** Mr D G Foster **Secretary** Ms D I Hall **Vice Chairman** Mr D J Gibson **Treasurer** Mr T Quantrill **Charity Registration Number** 300236 **Principal Office** The Community Centre Wakeman Road Bourne End Buckinghamshire SL8 5SX **Independent Examiner** Sterling Grove Accountants Limited Thames House Bourne End Business Park Cores End Road Bourne End Buckinghamshire SL8 5AS **Bankers** CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
Page 1
## **Bourne End (Buckinghamshire) Community Association**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2022.
## **Objectives and activities**
## _**Objects and aims**_
The charity’s Objects are to promote such Charitable Purpose or Charitable Purposes as the Trustees shall in their absolute discretion think fit. Such Objects include but are not limited to the following:
-to promote the benefit of the inhabitants of Bourne End and Wooburn and the neighbourhood together defined in the Wooburn and Bourne End parish
-to maintain and manage the Bourne End Community Centre
-to promote such other charitable purposes as may from time to time be determined
The objects of the Association are to:
a) promote the benefit of the inhabitants of Bourne End & Wooburn and the neighbourhood together defined by Wooburn Parish (hereinafter called "the area of benefit") without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants;
b) establish, or secure the establishment of, a Community Centre and to maintain and manage the same (whether alone or in co- operation with any local authority or other person or body) in furtherance of these objects.
c) promote such other charitable purposes as may from time to time be determined.
## _**Objectives, strategies and activities**_
The Community Centre
The Association manages Bourne End Community Centre which was opened in 1967. The Centre building and land is leased from Buckinghamshire County Council on a 99-year lease at a peppercorn rent. This property is held in trust by the Official Custodian for Charities.
The Association has 3 employees - one full-time and another part time both working in the Centre Office providing administrative and facilities support and a cleaner/janitor. The Association depends upon the continuing support of volunteers from all parts of the community for all other support and management.
The Association's aim has always been to provide first class facilities at affordable prices for voluntary organisations serving the local community. Our halls and meeting rooms are usually filled with the sound of music, drama, sport, exercise and historical research – undertaken by groups from pre-school age to ‘seniors’. We are also delighted to continue to play host to Headway, a charity helping those who have suffered brain injury.
Page 2
## **Bourne End (Buckinghamshire) Community Association**
## **Trustees' Report (continued)**
## _**Public benefit**_
We have five halls/rooms which can be hired to groups or individuals from the local community and surrounding area.
In addition to our own events, activities for the local community include three coffee mornings, a visiting podiatrist and Good Neighbours lunches in conjunction with Wye Valley Volunteers.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Page 3
## **Bourne End (Buckinghamshire) Community Association**
## **Trustees' Report (continued)**
## **Achievements and performance**
The Centre’s social and financial recovery from the Covid-19 pandemic continued through 2022. Most regular groups returned to the Centre although many were not up to full numbers and kept distancing arrangements in place through much of the year. The Centre invested in a carbon dioxide monitor, which worked well and gave some groups the confidence to return to greater numbers.
The garden in front of the Centre is being kept in good order by Kathy Jackson. Headway maintains the raised garden by the external entrance to the Eghams Room. We thank both of them for making the Centre front look very colourful.
Regular events continued through the year, though some with reduced numbers. The centreTalks carried on with a blended in-person/Zoom format, and with reduced audiences. Both centreJazz and centreRock continued in the bar, but had low numbers. The cinema and the quiz both regained previous numbers through the course of the year. One-off events mostly proved very successful: a Queen’s 70th Jubilee afternoon tea was well attended, as was a 70s/80s night in November. Other events included a Centre Open Day in October, as we as a ‘nostalgia’ coffee morning to mark the 60th anniversary of the Centre.
At the end of the year, Forum Players were rehearsing for the 2023 pantomime, which would be the first to be held since Covid.
The Community Market has been holding the market all year in the May Woollerton Hall, the Target Room, around the outside of the car park and outside the library, day centre and St Dunstan’s.
The Community Centre was used on Fun Night with a large number of people entering the building and using the bar.
The bar has continued to open through the year with slightly restricted hours, remaining closed on Monday and with shorter hours at the weekend than previously. The trading company has made a small profit in 2022.
Target magazine celebrated the 60th anniversary of the Community Association with stories about the early says in every issue. However, 2022 proved to be a challenging year for Target as advertising revenue decreased while paper and printing costs increased, resulting in a loss at the end of the year. It was decided at the end of the year to reduce the number of pages and quality of the paper to offset the increases. A dedicated ‘Target’ letterbox was placed in the Centre foyer and is proving successful. Target is very grateful to the volunteers who prepare and distribute the magazine to 5,000 homes every month.
In terms of publicity, a gazebo and sail flags were purchased, and a hall hire leaflet was put into production.
The monthly online newsletter started in 2020 has continued to be produced and provides a means of communicating with our members and hirers.
The new online booking diary, Avalon, has been installed and our booking and invoice systems have been transferred across to it.
Page 4
## **Bourne End (Buckinghamshire) Community Association**
## **Trustees' Report (continued)**
## **Financial review**
The financial position of the charity continued to be adversely affected by the COVID 19 pandemic as numbers of hirers of the halls were lower than pre-pandemic, and numbers attending events were also lower. As the year progressed numbers of hirers and attendance at events improved. As a result, room hires improved over the 2021 situation with letting income increasing from £30,877 in 2021 to £60,719 in 2022.
Fundraising income increased from £3,231 in 2021 to £9,778 in 2022.
Target income was slightly under budget and production costs increased, resulting in a deficit for Target of £1,033.
At the year-end there was an operating deficit of £14,730 compared to a deficit £15,949 in 2021.
Year-end reserves stood at £198,257 (2021 £212,987).
## _**Policy on reserves**_
Our existing policy is to hold between six and twelve months annual expenditure as a real reserve. We define real reserves as net current assets. This differs from the General reserve appearing on the Balance sheet by excluding capitalised expenditure on the fabric of the building and on fixtures and fittings which would be worthless should they need to be sold. Our net current assets at the end of 2022 were £151,701. This represents about 16 months of expenditure, excluding depreciation at the end of 2022.
## **Plans for future periods**
## _**Aims and key objectives for future periods**_
Our future plans include replacing the front doors and redesigning the area in front of the front doors to make access to the Centre much easier for those with mobility issues and in wheelchairs.
We need to attract new members and would encourage all users to become members of the Association. We also ask existing members to encourage friends and neighbours to join us at the Community Centre.
There is always a need for volunteers to become actively involved in the running of the Association as without a band of willing volunteers the Community Centre would not exist.
## **Structure, governance and management**
## _**Nature of governing document**_
The charity was constituted on 14th May 1964 and is governed by the constitution last amended on 14th April 2003, it is an unincorporated association.
## _**Recruitment and appointment of trustees**_
Trustees are nominated by each Section of the Association, Affiliated Group Member and Statutory Authority. These are appointed each year at the Annual General Meeting. The AGM also elects a number of the individual members as Trustees to represent them. The Trustees can appoint new Trustees to fill vacancies.
The Trustees who served during the year are as shown below. All Trustees give their time freely and no Trustee remuneration was paid in the year. The major risks to which the charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks.
Page 5
## **Bourne End (Buckinghamshire) Community Association**
## **Trustees' Report (continued)**
## _**Arrangements for setting key management personnel remuneration**_
The pay review is carried out by the Officers and a recommendation is made to the Management Team for their approval.
## **Trustees**
The following persons served as Trustees in the year:
|Bryce Allen|Dave Gibson|Gary Johnson|Leigh Robinson|
|---|---|---|---|
|Tim Bingham|Roger Gould|Mike Judge|Pat Semon|
|Clive Bourne|Clive Gwilliam|Karen Larkin|Stuart Smart|
|Val Clark|Diane Hall|Sarah Little|Andrew Smith|
|Jane Clarke|Chrissie Hayes|Laura Manning|Barrie Thomas|
|Pat Clitheroe|Mike Hill|John Marsh|Leah Thompson|
|Roger de Coverley|Bill Hudson|Liz Payne|Sally Todd|
|Tony Crossman|Kerry Hudson|Barrie Penfold|Keith Tomkins|
|Martin Donlan|Myra Hurley|Trevor Quantrill|Sue Wagner|
|Douglas Fergusson|Paul Hurley|Helen Rathbone|Sue Weston|
|Dave Foster|Liz Hutton|Peter Robins|Pete Webb|
We are grateful for the support of all our trustees. Our thanks to everyone who is involved in the Management Team particularly our Chairman, David Foster, Vice Chairman, Dave Gibson, Treasurer, Trevor Quantrill, and all the members of the Events, Stage, Maintenance, Publicity, Website, Grants, Target, Cinema and Finance Teams. Our thanks also to our staff, both full and part time, who provide such excellent support for all who use the Centre.
## **How the charity makes decisions.**
The management structure of the charity is as follows:
The Officers consist of Chairman, Vice Chairman, Secretary, and Treasurer
The Management Team, consisting the above plus individuals who have been elected by the trustees to be involved in the running of the centre some of which are involved in the teams mentioned below.
Various Teams such as Publicity, Events, Maintenance, Target who actively develop ideas and proposals to improve and develop the offerings to the local community.
At the regular Management meeting the Officers and Teams report to the Management meeting and proposals are discussed and a decision is made whether to recommend to the Trustees at the next Trustee Meeting.
The day to day running managing of the centre is carried out by the Centre Manager.
Page 6
## **Bourne End (Buckinghamshire) Community Association**
## **Trustees' Report (continued)**
## _**Organisational structure**_
The Management of the Charity is as shown below:
Page 7
## **Bourne End (Buckinghamshire) Community Association**
## **Trustees' Report (continued)**
## **Relationships with related parties**
## **Bourne End Community Trading Ltd**
This company runs the bar at the Community centre and the charity charge an occupation licence to the company when a profit is made.
The charity charged the company the sum of £4,500 this year.
## **Financial instruments**
## _**Objectives and policies**_
The charity’s activities expose it to a number of financial risks including credit risk, cash flow risk and liquidity risk. The use of financial derivatives is governed by the charity’s policies approved by the board of trustees, which provide written principles on the use of financial derivatives to manage these risks. The charity does not use derivative financial instruments for speculative purposes.
## _**Cash flow risk**_
The charity maintains a high level of cash reserves to mitigate cash flow risk .
## _**Credit risk**_
The charity’s principal financial assets are bank balances and cash, trade and other receivables. The charity’s credit risk is primarily attributable to its trade receivables. The amounts presented in the balance sheet are net of allowances for doubtful receivables. An allowance for impairment is made where there is an identified loss event which, based on previous experience, is evidence of a reduction in the recoverability of the cash flows.
## _**Liquidity risk**_
The charity seeks to manage financial risk by ensuring sufficient liquidity is available to meet foreseeable needs and to invest cash assets safely and profitably.
The annual report was approved by the trustees of the charity on 3 May 2023 and signed on its behalf by:
......................................... Mr D G Foster Chairman
Page 8
## **Bourne End (Buckinghamshire) Community Association**
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approved by the trustees of the charity on 3 May 2023 and signed on its behalf by:
......................................... Mr D G Foster Chairman
Page 9
## **Bourne End (Buckinghamshire) Community Association**
## **Independent Examiner's Report to the trustees of Bourne End (Buckinghamshire) Community Association**
I report to the trustees on my examination of the accounts of Bourne End (Buckinghamshire) Community Association for the year ended 31 December 2022.
## **Responsibilities and basis of report**
As the charity trustees of Bourne End (Buckinghamshire) Community Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Bourne End (Buckinghamshire) Community Association's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Bourne End (Buckinghamshire) Community Association as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Gianni Pietro Amasanti FCCA Sterling Grove Accountants Limited Thames House Bourne End Business Park Cores End Road Bourne End Buckinghamshire SL8 5AS
Date:.............................
Page 10
## **Bourne End (Buckinghamshire) Community Association**
## **Statement of Financial Activities for the Year Ended 31 December 2022**
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Investment income
4
Other income
5
Total income
**Expenditure on:**
Raising funds
6
Charitable activities
7
Total expenditure
Net (expenditure)/income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
19
**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Investment income
4
Other income
5
Total income
**Expenditure on:**
Raising funds
6
Charitable activities
7
Total expenditure
Net expenditure
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
19|**Unrestricted**
**funds**
**£**
10,224
98,018
816
9,637
118,695
(1,652)
(132,523)
(134,175)
(15,480)
(15,480)
202,987
187,507
**Unrestricted**
**funds**
**£**
5,059
75,633
731
4,567
85,990
(1,950)
(99,989)
(101,939)
(15,949)
(15,949)
218,936
202,987|**Unrestricted**
**funds**
**£**
10,224
98,018
816
9,637||**Restricted**
**funds**
**£**
750
3,322
-
-||**Total**
**2022**
**£**
10,974
101,340
816
9,637|
|---|---|---|---|---|---|---|
|||118,695||4,072||122,767|
|||(1,652)
(132,523)||-
(3,322)||(1,652)
(135,845)|
|||(134,175)||(3,322)||(137,497)|
|||(15,480)||750||(14,730)|
|||(15,480)
202,987||750
10,000||(14,730)
212,987|
|||187,507||10,750||198,257|
|||||**Restricted**
**funds**
**£**
-
4,977
-
-
4,977
-
(4,977)
(4,977)
-
-
10,000
10,000||**Total**
**2021**
**£**
5,059
80,610
731
4,567|
|||||||90,967|
|||||||(1,950)
(104,966)|
|||||||(106,916)|
|||||||(15,949)|
|||||||(15,949)
228,936|
|||||||212,987|
All of the charity's activities derive from continuing operations during the above two periods.
The funds breakdown for the two periods is shown in note 19.
Page 11
## **Bourne End (Buckinghamshire) Community Association**
## **(Registration number: 300236) Balance Sheet as at 31 December 2022**
|**Note**
**Fixed assets**
Tangible assets
14
**Current assets**
Debtors
15
Cash at bank and in hand
16
**Creditors: Amounts falling due within one year**
17
**Net current assets**
**Net assets**
**Funds of the charity:**
**Restricted income funds**
Restricted funds
**Unrestricted income funds**
Unrestricted funds
**Total funds**
19|**2022**
**£**
46,556
13,471
169,375
182,846
(31,145)
151,701
198,257
10,750
187,507
198,257|**2021**
**£**
52,607
6,695
176,765|
|---|---|---|
|||183,460
(23,080)|
|||160,380|
|||212,987|
|||10,000
202,987|
|||212,987|
The financial statements on pages 11 to 24 were approved by the trustees, and authorised for issue on 3 May 2023 and signed on their behalf by:
......................................... Mr D G Foster Chairman
Page 12
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Bourne End (Buckinghamshire) Community Association meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## _**Deferred income**_
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received.
## _**Investment income**_
Interest is recognised on an accruals basis and included in the period in which it relates to.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Page 13
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)**
## _**Raising funds**_
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, staff costs by the time spent and other costs by their usage.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
## **Government grants**
Government grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £100.00 or more are initially recorded at cost.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
**Asset class** Fixture, fittings and equipment Leasehold improvements
**Depreciation method and rate** 10-25% straight line basis 2-10% straight line basis
Page 14
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)**
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Trade creditors**
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
These are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
## **Borrowings**
Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the Statement of Financial Activities over the period of the relevant borrowing.
Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges.
Borrowings are classified as current liabilities unless the charity has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Page 15
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)**
## **Pensions and other post retirement obligations**
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
## **2 Income from donations and legacies**
|Donations and legacies;
Donations from individuals
Legacies
Grants, including capital grants;
Other grants
Individual subscriptions and
affiliation fees|**Unrestricted**
**funds**
**General**
**£**
1,340
-
7,000
1,884
10,224|**Restricted**
**funds**
**£**
-
-
750
-
750|**Total**
**2022**
**£**
1,340
-
7,750
1,884
10,974|**Total**
**2021**
**£**
798
600
2,561
1,100|
|---|---|---|---|---|
|||||5,059|
## **3 Income from charitable activities**
|Room Hire
Target magazine
Events
Coronavirus Job Retention
Scheme|**Unrestricted**
**funds**
**General**
**£**
60,719
27,469
9,830
-
98,018|**Restricted**
**funds**
**£**
-
3,322
-
-
3,322|**Total**
**2022**
**£**
60,719
30,791
9,830
-
101,340|**Total**
**2021**
**£**
30,877
31,547
3,231
14,955|
|---|---|---|---|---|
|||||80,610|
Page 16
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)**
## **4 Investment income**
|Interest receivable and similar income;
Interest receivable on bank deposits
**5**
**Other income**
Solar panel generated income
Occupation licence|**Unrestricted**
**funds**
**General**
**£**
816
**Unrestricted**
**funds**
**General**
**£**
5,137
4,500
9,637|**Total**
**2022**
**£**
816
**Total**
**2022**
**£**
5,137
4,500
9,637|**Total**
**2021**
**£**
731|
|---|---|---|---|
||||**Total**
**2021**
**£**
4,567
-|
||||4,567|
## **6 Expenditure on raising funds**
## **Other costs of generating donations and legacies**
|**Note**
Wages and salaries
Social security costs
Pension costs
**Total for 2022**
**Total for 2021**|**Unrestricted**
**funds**
**General**
**£**
1,513
106
33
1,652
1,950|**Total**
**funds**
**£**
1,513
106
33|
|---|---|---|
|||1,652|
|||1,950|
Page 17
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)**
## **7 Expenditure on charitable activities**
|**Note**
Room Hire
Target magazine
Events
Depreciation,
amortisation and
other similar costs
9
Staff costs
8
Allocated support
costs
8
Governance costs
8|**Unrestricted**
**funds**
**General**
**£**
34,976
28,502
12,481
7,724
32,866
7,881
8,093
132,523|**Restricted**
**funds**
**£**
-
3,322
-
-
-
-
-
3,322|**Total**
**2022**
**£**
34,976
31,824
12,481
7,724
32,866
7,881
8,093
135,845|**Total**
**2021**
**£**
19,953
29,713
2,246
8,034
31,791
6,054
7,175|
|---|---|---|---|---|
|||||104,966|
Page 18
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)**
## **8 Analysis of governance and support costs**
## **Support costs allocated to raising funds**
|Subscription
**Total for 2022**
**Total for 2021**
**Support costs allocated to charitable activities**
Room Hire
Target magazine
Events
**Total for 2022**
**Total for 2021**
**Support costs allocated to other expenditure**
Governance
**Total for 2022**
**Total for 2021**|**Staff costs**
**£**
27,908
1,652
3,306
32,866
31,791
**Staff costs**
**£**
6,610
6,610
5,810|**Staff costs**
**£**
1,652
1,652
1,452
**Administration**
**costs**
**£**
5,469
683
1,729
7,881
6,054
**Administration**
**costs**
**£**
-
-
90|**Total**
**funds**
**£**
1,652|
|---|---|---|---|
||||1,652|
||||1,452|
||||**Total**
**funds**
**£**
33,377
2,335
5,035|
||||40,747|
||||37,845|
||||**Total**
**funds**
**£**
6,610|
||||6,610|
||||5,900|
## **Basis of allocation**
## **Reference**
## **Method of allocation**
Employment costs have been allocated by the Honorary Treasurer on the basis of Staff costs time spent as a percentage basis except for one employee that has been fully allocated to charitable activity- Room hire.
Administration costs
Adminstration costs have been allocated to where costs attributed.
Page 19
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)**
## **Governance costs**
|Staff costs
Wages and salaries
Social security costs
Pension costs
Independent examiner fees
Examination of the financial statements
Other fees paid to examiners
Legal fees
Other governance costs|**Unrestricted**
**funds**
**General**
**£**
6,053
425
132
500
850
-
133
8,093|**Total**
**2022**
**£**
6,053
425
132
500
850
-
133
8,093|**Total**
**2021**
**£**
5,353
332
125
500
775
90
-|
|---|---|---|---|
||||7,175|
## **9 Net incoming/outgoing resources**
Net outgoing resources for the year include:
Depreciation of fixed assets
|**2022**
**£**
7,724|**2021**
**£**
8,034|
|---|---|
## **10 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
## **11 Staff costs**
The aggregate payroll costs were as follows:
|**Staff costs during the year were:**
Wages and salaries
Social security costs
Pension costs|**2022**
**£**
38,263
2,205
660
41,128|**2021**
**£**
36,617
1,810
626|
|---|---|---|
|||39,053|
Page 20
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)**
The monthly average number of persons (including senior management team) employed by the charity during the year
|the year|||||
|---|---|---|---|---|
||**2022**||**2021**||
||**No**||**No**||
|Administration||3||3|
No employee received emoluments of more than £60,000 during the year
## **12 Independent examiner's remuneration**
|Examination of the financial statements
**Other fees to examiners**
All other services|**2022**
**£**
500
850|**2021**
**£**
500|
|---|---|---|
|||775|
## **13 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **14 Tangible fixed assets**
|**Cost**
At 1 January 2022
Additions
At 31 December 2022
**Depreciation**
At 1 January 2022
Charge for the year
At 31 December 2022
**Net book value**
At 31 December 2022
At 31 December 2021|**Land and**
**buildings**
**£**
147,842
-
147,842
110,639
1,602
112,241
35,601
37,203|**Furniture and**
**equipment**
**£**
184,972
1,673
186,645
169,568
6,122
175,690
10,955
15,404|**Total**
**£**
332,814
1,673
334,487
280,207
7,724
287,931
46,556
52,607|
|---|---|---|---|
Included within the net book value of land and buildings above is £Nil (2021 - £Nil) in respect of freehold land and buildings and £35,601 (2021 - £37,203) in respect of leaseholds.
Page 21
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)**
## **15 Debtors**
|**15 Debtors**|||
|---|---|---|
|Trade debtors
Prepayments
VAT recoverable
Other debtors|**2022**
**£**
6,282
1,727
962
4,500
13,471|**2021**
**£**
3,377
1,453
1,865
-|
|||6,695|
## **16 Cash and cash equivalents**
|Cash on hand
Cash at bank
**17 Creditors: amounts falling due within one year**
Trade creditors
Other taxation and social security
Pension contributions unpaid
Other creditors
Accruals
Deferred income
Balances held for Sections
Deferred income at 1 January 2022
Resources deferred in the period
Amounts released from previous periods
Deferred income at year end|**2022**
**£**
2
169,373
169,375
**2022**
**£**
3,324
1,196
128
2,967
5,647
4,351
17,613
13,532
31,145
**2022**
**£**
5,055
4,351
(5,055)
4,351|**2021**
**£**
37
176,728|
|---|---|---|
|||176,765|
|||**2021**
**£**
2,806
243
-
525
2,140
5,055|
|||10,769
12,311|
|||23,080|
|||**2021**
**£**
4,397
5,055
(4,397)|
|||5,055|
## **18 Pension and other schemes**
## **Defined contribution pension scheme**
The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £660 (2021 - £626).
Page 22
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)**
## **19 Funds**
|**Unrestricted funds**
**_General_**
General fund
**Restricted funds**
Target magazine
Parish Council grants
Callingham Foundation
**Total funds**
**Unrestricted funds**
**_General_**
General fund
**Restricted funds**
Target magazine
Parish Council grants
**Total funds**|**Balance at 1**
**January 2022**
**£**
202,987
-
10,000
-
10,000
212,987
**Balance at 1**
**January 2021**
**£**
218,936
-
10,000
10,000
228,936|**Incoming**
**resources**
**£**
118,695
3,322
-
750
4,072
122,767
**Incoming**
**resources**
**£**
85,990
4,977
-
4,977
90,967|**Resources**
**expended**
**£**
(134,175)
(3,322)
-
-
(3,322)
(137,497)
**Resources**
**expended**
**£**
(101,939)
(4,977)
-
(4,977)
(106,916)|**Balance at 31**
**December**
**2022**
**£**
187,507
-
10,000
750|
|---|---|---|---|---|
|||||10,750|
|||||198,257|
|||||**Balance at 31**
**December**
**2021**
**£**
202,987
-
10,000|
|||||10,000|
|||||212,987|
The specific purposes for which the funds are to be applied are as follows:
## Target magazine
The Target magazine fund is where donations are received and restricted to be used on the running of the magazine.
## Parish Council
The Parish Council fund was established this year when specific grants were received for specific projects- new chairs and outdoors seating, however these projects have not yet been completed.
## Callingham Foundation
The amount received in the year is towards the hire of a grand piano for an orchestral concert for 2022/23.
Page 23
## **Bourne End (Buckinghamshire) Community Association**
## **Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)**
## **20 Analysis of net assets between funds**
|**20 Analysis of net assets between funds**||||
|---|---|---|---|
|Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**funds**
**General**
**£**
46,556
172,096
(31,145)
187,507
**Unrestricted**
**funds**
**General**
**£**
52,607
173,460
(23,080)
202,987|**Restricted**
**funds**
**£**
-
10,750
-
10,750
**Restricted**
**funds**
**£**
-
10,000
-
10,000|**Total funds at**
**31 December**
**2022**
**£**
46,556
182,846
(31,145)|
||||198,257|
||||**Total funds at**
**31 December**
**2021**
**£**
52,607
183,460
(23,080)|
||||212,987|
## **21 Related party transactions**
During the year the charity made the following related party transactions:
## **Bourne End Community Trading Limited**
(The share capital of this company is held in trust for the charity by Messrs DG Foster and T Quantrill) This company operates the trading activities of the charitiy. During the year the company had revenue of £94,321 (2021: £41,691) and made a profit of £9,954 (2021: Loss of £5,808) after paying the Charity an Occupation Licence in the year of £4,500 (2021: £nil). At the balance sheet date the amount due from Bourne End Community Trading Limited was £4,500 (2021 - £Nil).
Page 24
## **Bourne End (Buckinghamshire) Community Association**
## **Detailed Statement of Financial Activities for the Year Ended 31 December 2022**
|**Income**
Room hire
Membership and affiliation fee
Target magazine income
Fundraising income
Legacies
Donations
Government grants
Other grants
Bank interest received
Solar generated electricity
Occupation licence
**Expenditure**
Target magazine costs
Fundraising costs
Employment costs
**Property costs**
Rates
Water rates
Light, heat and power
Insurance
Repairs and maintenance
Security
Cleaning
**Administration costs**
Telephone
Stationery and computer facilities
Postage and photocopier
Bank charges
Advertising and publicity
Covid costs
Sundries
Licences and affiliation fees
Independent examination|**2022**
**£**
60,719
1,884
30,791
9,830
-
1,340
-
7,750
816
5,137
4,500
122,767
(31,824)
(12,481)
(41,128)
(675)
(796)
(13,918)
(3,109)
(7,924)
(570)
(6,145)
(33,137)
(373)
(3,359)
(2,066)
(826)
(1,046)
(144)
(670)
(1,369)
(1,350)
(11,203)|**2021**
**£**
30,877
1,100
31,547
3,231
600
798
14,955
2,561
731
4,567
-
90,967
(29,713)
(2,246)
(39,053)
(296)
(76)
(6,518)
(3,025)
(2,892)
(465)
(4,878)
(18,150)
(656)
(2,895)
(1,204)
(677)
-
(53)
(669)
(2,291)
(1,275)
(9,720)|**2021**
**£**
30,877
1,100
31,547
3,231
600
798
14,955
2,561
731
4,567
-
90,967
(29,713)
(2,246)
(39,053)
(296)
(76)
(6,518)
(3,025)
(2,892)
(465)
(4,878)
(18,150)
(656)
(2,895)
(1,204)
(677)
-
(53)
(669)
(2,291)
(1,275)
(9,720)|
|---|---|---|---|
||||90,967
(29,713)
(2,246)
(39,053)
(18,150)
(9,720)|
This page does not form part of the statutory financial statements. Page 25
## **Bourne End (Buckinghamshire) Community Association**
## **Detailed Statement of Financial Activities for the Year Ended 31 December 2022 (continued)**
|**Depreciation**
Depreciation of long leasehold property
Depreciation of fixtures and fittings|**2022**
**£**
(1,602)
(6,122)
(7,724)
(14,730)|**2021**
**£**
(1,603)
(6,431)
(8,034)
(15,949)|**2021**
**£**
(1,603)
(6,431)
(8,034)
(15,949)|
|---|---|---|---|
||||(15,949)|
This page does not form part of the statutory financial statements. Page 26