## **Bledlow Village Hall** ## **Notes for the accounts for the period** ## **1[st] November 2023 to 31[st] October 2024** The Bledlow Village Hall owns its own freehold which includes the car park and grounds surrounding the hall, with the whole cost having been written off. The property is currently insured with Ansvar Insurance, under their Charity and Community Connect scheme, with the current buildings cover totalling **£891,904** , with the main hall building being insured at **£833,353** and the playground and pavilion, each within the grounds of the Bledlow Village Hall, being, respectively, insured at **£47,238** and **£11,313** . The Bledlow Village Hall also owns fixtures, fittings and equipment, with the whole cost having been written off. These are insured at **£38,348** . The Bledlow Village Hall Charity is governed by the guidelines set out in a document known as The First Schedule, originally written in 1931 but updated and approved in September 2020. ## **Income & Expenditure** ## **Income** The charitable income for the year was: **£18,762** , this income is from the hire of the hall to local service providers such as preschool, local clubs and organisations as well as hiring it to private individuals for parties and weddings. The hall has a strong link with the local WI and it received a generous donation from them of £500, they also contributed to the tuning of the piano. During the summer the renewal of the playground was undertaken; to this end the hall successfully applied for the following grants: - A National Lottery grant of £15,000;and - A Bledlow-cum-Saunderton Parish Council grant of £15,000. Concerted efforts to fundraise by local community events raised, after costs, **£3,369.** Bledlow Village Hall is also currently applying for a further grant from the Bucks Community Board to help cover the remainder of the cost of the playground and support new signage and some community children's art we hope to display at the playground. The construction of the playground is now completed and was successfully inspected. It is now open to the public. The committee are proud to have attained their objective of providing the village with a more modern playground facility with play equipment which is more attractive for the younger children of the surrounding area. Total Gross receipts for the year were **£55305** **{** PAGE **}** ## **Expenditure.** ## **The Playground** The total cost of the groundworks, construction and delivery of the new playground was **£48,339** For the balance of the cost not covered by the grants and fundraising, the committee used the village hall’s savings. ## **Hall Running Costs** This was similar to last year at **£9,813** for general expenditure - showing a consistent spend. The cost of repairs and maintenance was **£1010** Total Expenditure was **£58,98 8** for the FY. Therefore a deficit of **£(3684)** was recorded. ## **Cash balances** The cash position in the current FY decreased from **£51,010 to £46,947** - a decrease of 8%. This is a reflection of the extra cost to the hall of providing the new playground facility representing a large capital expense this year. This cash position means we have reserves to pay at least one year's bills should business continuation be interrupted and also have enough funds to repair or replace an ageing oil tank and septic tank should they show signs of failing - the cost of such repairs/replacement potentially totalling £20,000. The financial position of the hall is therefore sound. There was one outstanding creditor: we held £1k from Deanfield Homes as a Performance Bond Retention for the Car park hire. This amount was repaid in December 2023. ## **Charifund Investment** This investment is currently run on a distribution basis to help boost income. This year the value showed an increase from **£17,858 to £19200** - a gain of **7%** . This fund will remain intact for the foreseeable future to be held as a strong contingency fund. No shares were sold for planned improvements or capital expenditure this year. **{** PAGE **}** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Bledlow Village Hall On accounts for the year endod 31 October 2024 Charity no lif any) 300232 set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3111012024. Responsibilities and basis of report As the charity's truslees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act"). I report in respect of my examination of Ihe Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under Seclion 145{5)Ibl of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's ststement come to my attention in connection with the examination lolher Ihan that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did nol accord with the accounting records., or the accourbts did not comply with the applicable requirements concerning the form and contenl of accounls set out in the Charities (Accounts and Reporlsl Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a maller considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this reFX)rt in order to enable a proper understanding of the accounts to be reached. Ple8se delgle the words in th9 brackets if they do not apply. Signed: Date: Name: Sarah Moore Relevant profosslonal qualificationls) or body lif any): Chartered Accountsnt IICAEW) Addross: Old Seven Slars, Sandpit Lane, Bledlow IER Oct 2018 Princes Risborough Buckinghamshire HP27 9QQ Section B Disclosure Only complete if the examiner needs to highlight mateiial matters of concein (see CC32, Independent examination of charity accounts.. directions and guidance for examiners}. Give here brief details of any Stems that th? examinerwishes to disclose. IER Oct 2018 Bledlow Village Hall Statement of Assets & Liabilities as at 31st October 2024 2023124 2022123 Cash Funds TSB Current account TSB Deposit account 8,281 38,666 46.947 15,029 35,981 51,010 M&G Fund current valuation 19,200 17,858 Total Assets 66.147 68,868 Llabillties - deposits owed 1620) {I,0001 Total Net Assets 65,527 67,868 Note- Reconclllation of Cash Funds Cash funds at 31 October 202312022} IDeficit)/surplus in year Movement in liabilities Cash funds at 31 October 2024120221 51,010 13,6841 13801 46,947 43,018 7,992 51,010 Signed by the Treasurer on behalf of the Trustees SANDRA NEwirr Dote BLEDLOW VILLAGE HALL INCOME & EXPENDITURE FOR YEAR TO 31 OCTOBER 2024 2023 2024 2023 2024 12 months 12 months 2022 2023 12 months 2022 2023 12 months Rental income Regular hire & hire from organisations Private domestic hire 13,634 4,697 13,599 3,391 Net hall rental income 18,331 16,990 Car park rental 432 Total rental income 18,762 16,990 Fundralsln Grants Amazon Private donations Fundraising activities and donatlons 30,000 21 1,213 555 4,059 Investment Income & Interest M&G Interest 1,124 805 1,098 317 Total Income 55,305 19,638 Expenditure Operational expendlture Bucks CA & PPL Insurance 8,251 273 1,289 9,813 9,191 278 1,209 10,678 Professional fees Capital expendlture Fundraising costs 147 48,339 690 968 Total expenditure 58,988 (58.988) 11.646 (11,646) {Deflclt)ISurplus of Income over expenditure (3,684) 7,992 BLEDLOW VILLAGE HALL DETAILED EXPENDITURE FOR YEAR TO 31 OCTOBER 2024 2023-2024 2022-2023 12 months 12 months erational ex enditure Council Rates Electricity Water Charges 73 893 191 1,239 251 359 1,569 2,211 I,oio 454 70 562 147 1,747 Wet Waste Broadband Grounds Malntenance Cleaning Repairs & Maintenance Mlscellaneous 483 1,197 1,974 2,050 480 Total operational expenditure 8,251 9,191 Bucks Community Action subscriptions Insurance 273 1,289 278 1,209 Total expenditure before Capital costs 9,813 10,678 Professional costs Capital costs re Playground Fundraising costs 147 48,339 690 968 Total expenditure 58,988 11,646