## **Bledlow Village Hall** ## **Notes for the accounts from 1/11/19 to 31/10/20 FY219-2020** The Bledlow Village Hall owns its own freehold which includes the car park and grounds surrounding the hall, with the whole cost having been written off many years ago. The buildings are currently insured with Ansvar Insurance, under their Charity Connect scheme, fixed until 2022 with the current cover at £600,000 The Bledlow Village Hall also owns fixtures, fittings and equipment, with the whole cost having been written off. These are insured for £29,400. The playground and Pavilion cover is included in the £600,000 cover. The Bledlow Village Hall Charity is governed by the guidelines set out in a document known as The First Schedule, originally written in 1931 but updated and approved in September 2020. ## **Income & Expenditure** **Income** The various enforced lockdowns in 2020/21 and restrictive use thereafter has greatly affected our income stream compared with pre Covid year 2018/19 although our rental income was 57% up on prior year. For the period our rental income was **£17,318.28** which was an increase over the prior period of 2019/20 of some £6,259, as I mentioned earlier a 57% increase. As our goals during this financial year was twofold: - a) Maximise the use of the hall were possible with a positive cash position and - b) Raise funds for hall’s roof to retile and add current uprated insulation in the roof and walls. The maximise utilisation of the hall is an ongoing goal but through the hard work of some committee members led by our booking secretary our booking revenue exceeded budget which gave us the confidence to push ahead with the project of the roof replacement during these Covid times and to honour our past chairman Bill Bendyshe Brown wish and desire. To encourage use of the hall we have held our standard weekly and weekend rates firm for the third year running in 2022. The cost for the roof and insulation budget was set at £55,000 of which we had just £11,000 towards the target from prior year’s cash generation. Total costs to date is £46,238 with retentions to be paid at a later date. Raising a further £44,000 was no easy task but a gratefully received grant of £30,000 came from the Bledlow cum Saunderton Parish Council, coupled with a very generous gift of £10,000 from Lord Carrington, plus a further £9,954 from national/local government and additional private donations from a past chairman and a private donor. Finally we held (despite the weather forecast) the 3B fun day celebrating our past chairman which raised some £3,600 after expenses from which the trustees donated a sum to the village hall’s Pre-School for their equipment replacement programme. We started the FY with a reserve of £15,635 in the M&G Investment Account, due to the world pandemic and stock market revivals the current value of our fund is £19,971 reaching now our prior Covid levels. Although dividends did dip slightly. Total revenue including private donations and public grants was **£73,225.58** , a commendable effort despite Covid restrictions, this I believe is a record for Bledlow Village Hall. **Expenditure. Hall Running Costs** This was lower than prior year at **£11,611** (excluding the refurbishment cost in 2019/20) for general expenditure including refunds. All costs decreased were possible except cleaning and oil ahead of prior year due to increased use of the hall. The cost of repairs and maintenance was half of that in prior years but ground maintenance did increase due to repairs carried out in the playground. Broadband costs was up slightly but electricity costs were down compared to prior year. Total Expenditure was **£58,951.16** for the FY. In the next few weeks I would like to ask all committee members to make comments and contribution to formulate the budget numbers for the current year but I feel with an uncertain future due to the pandemic better option would be just to keep a tight control and management of our costs. ## **Cash** Despite the expenditure on the roof, cavity wall installation and roof installation our cash position in the current FY increased from £12,706.95 to £26,981.37, an increase of some 112% which is very commendable as our total expenditure including g the refurbishment cost was £58,951.There were no outstanding creditors. c•0 O Co J (n L4) 4D (n ￿ trj J trj ¢• w NJ o hJ hj NJ tn Sb O r• iti o *) (Th O>fvJL o in w (Th c• CHARITY COMMISSION I FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independenl Examiner's Report Report to thè trustaesl members of Bledlow Village Hall On accounts for the year ended 31 October 2021 Charfty no lif any) 300232 Set out on pages 34 IrememDe,' to rnclbde oaoe iiii¥vJefs o.. I report to the tnJstees on my examination of the accounts of the above harty (Ihe Trust") for the year ended 31110 12021. Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparalion basis of report of the a¢¢ounts in accordance with the requirements of the Chanties Act 2011 rthe Acr). I report in respect of my examination of the Twst's accounts carried out under section 145 of the 2011 A¢t and in rArrying out my examination, I have followed the applicable Dirertions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection wrth the examination which gives me cause to believe that in. any material respect.. accounting records wer8 not kept in accordance With s8Ction 130 of the Act or the accounts do not accord wrth the accounting record8 Independent examinerfs statement I have no concems and have come a¢x)ss no other matters in connection wrth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Dats: Name: Sarah Moo Relevant profossional qualificationls) or body (rf any): Chartered Accountant {ICAEW) Address: Old Seven Stars, SarKJpit Lane, Bledlow Princes Risborough HP27 9QQ Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts" directions and guidance for examiners). IER October 2018